6515--NX EQ Safe Label Printers for OR Medications (VA-26-00034633)

Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice

*= Required Field

Sources Sought Notice

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REQUEST FOR INFORMATION

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Codonics Safe Label System® (SLS) product line as a candidate for the Department of Veterans Affairs Enterprise-wide (otherwise referred to as national ) Non-Expendable (NX) Equipment (EQ) Requirements contract award.

The Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought in accordance with the FAR 10.001(b) to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified source to provide brand name or equal Codonics SLS on an Enterprise-wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Codonics SLS to VA medical centers and facilities throughout the United States, CONUS and OCONUS.

The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing and the associated size standard is 1,000 employees. The FAR Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

Safe Label Printers are the standard of care in hospital settings. The safe label systems are FDA Class II medical devices that improve the safety and accuracy of medication management and labeling compliance. Safe Label Printers are utilized in ORs with anesthesia drug carts to electronically identify the drugs. The printers use visual and audible confirmation based on the NEC2 of the vial/ampoule provides the clinicians with real-time safety checks to eliminate medication errors. The Safe label System provides the Join Commission compliant labels. The main purpose of the system is to eliminate common drug errors and meet the ISMP Guidelines for Safe Medication Use.

The following Contract Line Items are being considered:

Line Item#

Brand

Part Number

Description

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

0001

Codonics

SLS600

The SLS 600i is an FDA Class 2 integrated solution for safe, fast,

compliant labeling of medication with all existing SLS550i capabilities as well as prewired with circuitry making it upgradable to support RFID. When equipped with a future upgrade kit, the SLS 600i will be able to scan RFID enabled

vials or syringes and/or print RFID-enabled syringe labels.

Syringes carrying RFID labels will be able to communicate with third-party RFID enabled systems. The SLS 600i incorporates a touch screen, barcode scanner and a full-color label printer into a compact easy-to-use system. Includes User's Manual, US power cord and one-year RTF warranty.

16

31

28

1

6

0002

Codonics

SLS550

Safe Label System® SLS 550i - The SLS 550i is an FDA Class 2

integrated solution for safe, fast, compliant labeling of medication. It incorporates a touch screen, barcode scanner and a full-color label printer into a compact easy-to-use system. Includes User's Manual, US power cord and one-year RTF warranty.

16

31

28

1

6

0003

Codonics

AT-ACC-KIT-2

SLS Administration Tool Accessory Kit. Includes Zebra DS series

Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

1

1

1

1

1

0004

Codonics

SLS-MICROPHONE

USB Microphone for use with the Administration Tool.

1

1

1

1

1

0005

Codonics

SLS-WAVE

SLS-WAVE hands-free scanner integrates with Anesthesia Information Management Systems (AIMS) to extend BCMA to the operating room. A mounting bracket and a five-year Depot Swap Warranty are included.

1

1

1

1

1

0006

Codonics

SLS-WAVE-USB-EXT

SLS-WAVE USB Extension cables. Includes a 3 ft, 6 ft and 10 ft cable which may be combined to extend the SLS-WAVE cable up to 19 ft.

1

1

1

1

1

0007

Codonics

SLS500-HSCN

Zebra DS series Healthcare Handheld Barcode Scanner with USB connection, includes SLS500KY-HSCN feature key, holster, one-year warranty and custom firmware improving drug vial scanning performance (requires key).

1

1

1

1

1

0008

Codonics

SLS500-SHELF

SLS 500i shelf with drawer, for mounting on an anesthesia cart, including mounting kit compatible with the Armstrong A-Smart Premier Medical Cart and Metro® STARSYS and Basix Plus Medical Carts (rail mount).

1

1

1

1

1

0009

Codonics

SLS500-SHELF-3

SLS 500i shelf with drawer for mounting on an anesthesia cart, including mounting kit compatible with the Armstrong A-Series Standard Medical Cart, Blue Bell Bio-Medical Cart, Metro® Flexline Medical Cart and Waterloo Healthcare Medication Cart (blind mount).

1

1

1

1

1

0010

Codonics

SLS500-SHELF-4

SLS 500i shelf with drawer for mounting on an anesthesia cart, including mounting kit compatible with the CAPSA LTC and AC Series Cart, McKesson Anesthesia-Rx and AmeriSource Bergen MedSelect® Anesthesia.

1

1

1

1

1

0011

Codonics

SLS500-SHELF-08

SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell AWS G4 and XT Cabinets. Not compatible when optional side work table is installed.

1

1

1

1

1

0012

Codonics

SLS-MOUNT-OMN-01

SLS mounting accessory for Omnicell Anesthesia Workstation with optional tabletop extension.

1

1

1

1

1

0013

Codonics

SLS500-ARM-CF

The CareFusion Pyxis® Anesthesia system 3500 Accessory Arm Mount for SLS 500i is designed to fit the existing mounting points on the Pyxis Anesthesia system 3500 or newer Anesthesia system.

1

1

1

1

1

0014

Codonics

SLS500-ARM-CF-EXT

The SLS500-ARM-CF-EXT is a four-inch extension for the CareFusion Pyxis® Anesthesia system Accessory Arm Mount and compatible with 3500 or newer Anesthesia system.

1

1

1

1

1

0015

Codonics

SLS500-ARM-CF-SP

The SLS500-ARM-CF-SP is a spacer kit for integration of the CareFusion Pyxis® Anesthesia system Accessory Arm Mount with the cart handle accessory.

1

1

1

1

1

0016

Codonics

SLS-PS-3

Replacement power supply for SLS 500i series.

1

1

1

1

1

0017

Codonics

SLS550-SPARE

Safe Label System®SLS 550i®- Spare SLS 550i without the Smartdrive, Label Hubs and Power Supply.

1

1

1

1

1

0018

Codonics

SLS500KY-ADM

Administer Mode feature key enables SLS 500i to confirm a drug prior to administration.

1

1

1

1

1

0019

Codonics

SLS500KY-BMP

Batch Mode Printing feature key enables SLS 500i to print batches of labels.

1

1

1

1

1

0020

Codonics

SLS500KY-BBR-01

BBraun feature key enables the barcode on SLS 500i labels to be read by and transfer data to BBraun Space Infusion Pump Systems.

1

1

1

1

1

0021

Codonics

SLS-ATKY-CFFS

Key, AT, Carefusion Formulary Synchronization.

1

1

1

1

1

0022

Codonics

SLS500KY-CMP

Copy Mode Printing, allows printing of limited label copies (from 1 to 9).

1

1

1

1

1

0023

Codonics

SLS500KY-EN-1

Email Notifier feature key, Single System License.

1

1

1

1

1

0024

Codonics

SLS500KY-EN-S

Email Notifier feature key, Site License.

1

1

1

1

1

0025

Codonics

SLS500KY-EN-R

Email Notifier feature key, Regional License.

1

1

1

1

1

0026

Codonics

SLS500KY-EN-E

Email Notifier feature key, Enterprise License.

1

1

1

1

1

0027

Codonics

SLS500KY-HSCN

Handheld barcode scanner feature key enables attachment of the Zebra DS Series handheld barcode scanner to SLS.

1

1

1

1

1

0028

Codonics

SLS500KY-SASS

SLS Advanced Smart Scanning feature key, Single System License, enables audible drug announcement without label printing, and inventory decrementing on carts that support SASS.

1

1

1

1

1

0029

Codonics

SLS500KY-CENUM

This feature allows you to create a specific SLS user list and deploy it from the AT to specified, or all, SLS PCSs. Once installed on an SLS PCS, it allows users specified in the user package to manually log into SLS without completing the Make User Badge dialog first. Included with units shipped with 2.6.0 and newer software an no charge.

1

1

1

1

1

0030

Codonics

SLS500KY-EBD

SLS Extended Bar Code Definition feature key. Required to print bar codes readable by Pharmacolog WasteLog system.

1

1

1

1

1

0031

Codonics

SLS500-WIFI

Wi-Fi option bundled with new systems, includes Wi-Fi USB adapter and feature key.

1

1

1

1

1

0032

Codonics

SLS500-WIFI-UPG

Wi-Fi Upgrade to existing system, includes Wi-Fi USB adapter and feature key.

1

1

1

1

1

0033

Codonics

SLS-WIFI-6

Wi-Fi-6 option, includes Wi-Fi USB adapter and feature key.

1

1

1

1

1

0034

Codonics

SLS500-TYPE2-STRKIT

SLS 500i Type 2 Starter Kit (contains 1 roll of labels, 60 MM x 22 MM and 1 ink cartridge)

1

1

1

1

1

0035

Codonics

1SCA-SLX33-4

Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

1

1

1

1

1

0036

Codonics

1SCA-SLX33-4

Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 6 23 packs)

1

1

1

1

1

0037

Codonics

1SCA-SLX33-4

Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 24 95 packs)

1

1

1

1

1

0038

Codonics

1SCA-SLX33-4

Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 96 or more packs)

1

1

1

1

1

0039

Codonics

1SCT-LR833-4

Color Ink Cartridge (Type 1) for SLS 500i (4 pieces)

1

1

1

1

1

0040

Codonics

1SCT-LR833-4

Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 6 23 packs)

1

1

1

1

1

0041

Codonics

1SCT-LR833-4

Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 24 95 packs)

1

1

1

1

1

0042

Codonics

1SCT-LR833-4

Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 96 or more packs)

1

1

1

1

1

0043

Codonics

1SC2-LR233-4

Color Ink Cartridge (Type 2) for SLS 550i1 (4 pieces)

1

1

1

1

1

0044

Codonics

1SC2-LR233-4

Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 6 23 packs)

1

1

1

1

1

0045

Codonics

1SC2-LR233-4

Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 24 95 packs)

1

1

1

1

1

0046

Codonics

1SC2-LR233-4

Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 96 or more packs)

1

1

1

1

1

0047

Codonics

1SCB-SLX33-4

Labels, SLS 500i, 48MM x 17MM, 1000 per roll, 4 rolls, A17

1

1

1

1

1

0048

Codonics

SLS-INSTALL

SLS Installation by Codonics Personnel, USA only, Days 1 and 2 only

1

1

1

1

1

0049

Codonics

SLS-INSTALL-EXT

SLS Installation by Codonics Personnel, USA only, Extended Days

1

1

1

1

1

0050

Codonics

SLS-WAVE-INSTALL

SLS Installation by Codonics Personnel, USA only, price with units (when installed separately, additional travel charges apply)

1

1

1

1

1

0051

Codonics

SLS500-DPTUGD

SLS 500i, Year 1, Warranty Upgrade to DPT Swap

1

1

1

1

1

0052

Codonics

SLS500-DPT-2

SLS 500i, Year 2, DPT Swap Warranty

1

1

1

1

1

0053

Codonics

SLS500-DPT-3

SLS 500i, Year 3, DPT Swap Warranty

1

1

1

1

1

0054

Codonics

SLS500-DPT-4

SLS 500i, Year 4, DPT Swap Warranty

1

1

1

1

1

0055

Codonics

SLS500-DPT-5

SLS 500i, Year 5, DPT Swap Warranty

1

1

1

1

1

0056

Codonics

SLS500-DPT-6

SLS 500i, Year 6, DPT Swap Warranty

1

1

1

1

1

0057

Codonics

SLS500-DPT-7

SLS 500i, Year 7, DPT Swap Warranty

1

1

1

1

1

0058

Codonics

SLS500-DPT-2-3

SLS 500i, Years 2-3, DPT Swap Warranty

1

1

1

1

1

0059

Codonics

SLS500-DPT-2-4

SLS 500i, Years 2-4, DPT Swap Warranty

1

1

1

1

1

0060

Codonics

SLS500-DPT-2-5

SLS 500i, Years 2-5, DPT Swap Warranty

1

1

1

1

1

0061

Codonics

SLS500-RTF-2

SLS 500i, Year 2, Return-to-Factory Warranty

1

1

1

1

1

0062

Codonics

SLS500-RTF-3

SLS 500i, Year 3, Return-to-Factory Warranty

1

1

1

1

1

0063

Codonics

SLS500 RTF-4

SLS 500i, Year 4, Return-to-Factory Warranty

1

1

1

1

1

0064

Codonics

SLS500-RTF-5

SLS 500i, Year 5, Return-to-Factory Warranty

1

1

1

1

1

0065

Codonics

SLS500-RTF-6

SLS 500i, Year 6, Return-to-Factory Warranty

1

1

1

1

1

0066

Codonics

SLS500-RTF-7

SLS 500i, Year 7, Return-to-Factory Warranty

1

1

1

1

1

0067

Codonics

SLS500-RTF-2-3

SLS 500i, Years 2-3, Return-to-Factory Warranty

1

1

1

1

1

0068

Codonics

SLS500-RTF-2-4

SLS 500i, Years 2-4, Return-to-Factory Warranty

1

1

1

1

1

0069

Codonics

SLS500-RTF-2-5

SLS 500i, Years 2-5, Return-to-Factory Warranty

1

1

1

1

1

0070

Codonics

SLS500-AT-E

SLS Administration Tool software application, Enterprise License This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. The Enterprise License provides for licensing within a country for an unlimited number of units

within a healthcare network whose constituent buildings and support personnel are technically and contractually related and which chooses to deploy only one AT for all units covered by the Enterprise License. Multiple AT instances and multiple formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022.Comes with one SLS500-AT-KIT-##.# * which contains an

application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)

1

1

1

1

1

0071

Codonics

SLS500-AT-R

SLS Administration Tool software application, Regional License - This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. A Regional License provides for licensing within a region (state, province or prefecture) for an unlimited number of units within a healthcare network whose constituent buildings

and support personnel are technically and contractually related and which chooses to deploy only one AT for all units covered by the Regional License. Multiple AT instances and multiple formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022.Comes with one SLS500-AT-KIT-##.# * which contains an

application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)

1

1

1

1

1

0072

Codonics

SLS500-AT-S

SLS Administration Tool software application, Site License - This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. A Site License provides for an unlimited number of units at a healthcare facility whose constituent buildings and support personnel are physically and logistically proximate

to each other. Only one AT is deployed for all units covered by the Site License. Multiple AT instances and multiples formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022. Comes with one SLS500-AT-KIT-##.# * which contains an

application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)

1

1

1

1

1

0073

Codonics

SLS500-AT-1

SLS Administration Tool software application, Single System License This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. Single SLS license allows management of a single SLS system. The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022. Comes with one SLS500-AT-KIT-##.# * which contains an application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data

verification.)

1

1

1

1

1

The Department of Veterans Affairs (VA) is seeking vendors who can provide Codonics SLS as listed above which meet all the following salient characteristics (SC): Vendors may quote any product solution or configuration so long as they meet the SCs. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

Identify here which CLIN s apply to the following SC s

Example: CLIN s 0001-0004 apply to the following SC s

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

SC 1

Must be FDA Class II medical Device

Literature Review

SC 2

Must have Integrated touch screen display

Literature Review

SC 3

Must have a 2D barcode scanner capable of reading pharmaceutical labels

Literature Review

SC 4

Must have color ink jet printer capable of printing syringe compatible labels based upon drug classification

Literature Review

SC 5

Must be capable of altering medication concentrations based on desired dilution of medication

Literature Review

SC 6

Must verify scanned medication audibly

Literature Review

SC 7

Must be capable of operating within VA-approved IT and cybersecurity requirements, either as a standalone system or when connected to VA-approved networks, without requiring prohibited software or external cloud connectivity

Literature Review

SC 8

System shall support documentation and traceability of medication labeling transactions sufficient to support charge capture workflows, user accountability, audit review and where applicable, 340B ralted recordkeeping requirements.

Literature Review

SC 9

Must meet the ISMP Guidelines for Safe Medication Use in Perioperative and Procedural Settings

Literature Review

SC 10

Must meet Anesthesia Patient Safety Foundation (APSF) recommendations

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

Full name and address of company;

Unique Entity Identifier (UEI) number;

Business Size;

Manufacturer or Distributor;

If distributor provide full name, business size and address of manufacturer.

Country of Origin designation for all products;

Ability to provide uninterrupted supply of products on a national scale;

Technical Literature that clearly shows product(s) meet the identified SCs (if submitting an or-equal item);

Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.