6515--Nursing Mobile Medical Carts for Memphis VA Medical Center

Sources Sought Notice

This is a sources sought announcement only. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses in this sources sought notice must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the supplies described below.

The Memphis VA Medical Center, 116 N Pauline St., Memphis, TN 38105, is looking to purchase mobile nursing carts and supporting accessories as listed below. This procurement shall be a brand name or equal that meet or exceed the physical, functional, and performance of listed statement of work outlined below. Contractors shall show clear, compelling, and convincing evidence that all equal to items meet all requirements as outlined in the included salient characteristics and warranty sections, including brand name and model numbers IAW FAR 52.211-6 Brand Name or Equal.

CLIN

ITEM DESCRIPTION

QTY

UOM

0001

ACM9 high cart, autolock, tracking caster upgrade, Qty 3 AC three tier cassette package with 8" bins. Cart includes qty 2 - 3" utility drawers, qty 2 - 6" utility drawers, and qty 1 - 10" utility drawer

2

EA

0002

ACM10 high cart, core lock, tracking caster upgrade, qty 2 - 3" main drawer, qty 1 - 10" main drawer, qty 1 - 2 tier cassettes, and qty 1 - 3 tier cassettes. Both cassettes come with 5" bins. Cart includes qty 2 - 3" utility drawers, qty 2 - 6" utility drawers, and qty 1 - 10" utility drawer. QTY 4 - 3" drawer divider kits

2

EA

0003

ACM10 high cart, corelock, tracking caster upgrade, qty 4 - 3" main drawer, qty 2 - 10" main drawer, writing surface upgrade, AV trash bin, Kendall glove box and mount. QTY 2 - 3" "S" supplies drawer divider kits

3

EA

0004

Signature pad

96

EA

0005

Privacy screen

96

EA

0006

4th and 5th years extended parts and on site labor warranty for the 96 carts referenced on National Contract quote I3-NC-108.

1

EA

SALIENT CHARACTERISTICS:

Salient characteristics to apply to all Medical Cart and Storage items:

Support and setup of 103 Capsa Medical Cart

Five-year warranty to cover mechanical and electrical components and battery.

40-amp base power

Electronic Steer Assist Technology

Motorized height-adjustable LCD mount

Electronic cart lift

Max Bin Storage System with specified configurations

Keyed work surface Lock

Work surface/Med Drawer Light

Cart must be lockable to prevent movement.

Storage System is electronically lockable.

Extra deep storage with additional strength for heavy loads

Dual RP-SMA Antenna Mount

Integration kit for ultra-small form factor, Thin Client, or All-in-one PC

Barcode Scanner Mount kit for universal wireless or tethered scanners.

Adjustable keyboard tray with L/R mouse holder, Antimicrobial

Waterproof keyboard and mouse (3-button with scroll), PIV card reader, and Epad signature pad

Work surface notification light.

Sanitizing wipes bracket

Dell 7010 MFF Computer for specified units

Code wireless barcode scanner for specified units.

Power Manager tool

Med Manager tool

In factory integration

One-piece construction with low pressure injection mold construction

Enclosed roll, lift, hinge and pulls.

Rail doesn t require wall backing.

Polyurethane Coating Abrasion and Chemical Resistance

All Medical Cart sizes shall be sizes as described in this specification.

All Medical Carts shall be locking.

All Medical Carts with Roll Doors and drawers.

All Medical Carts will have trays and dividers.

WARRANTY:

The contractor must provide manufacturer(s) warranty on devices. Extended warranty for the mobile carts will be provided for five (5) years upon receipt and acceptance of the equipment. The Lt. Col. Luke Weathers Jr. Veterans Affairs Health Care System designee must sign off on acceptance before the warranty cycle begins. The warranty must be provided in the quote to cover all components of the mobile carts, the mechanical, electrical, and electronic aspects. The computers shall have a five (5) year warranty beginning from date equipment was received and accepted. After notification of a defective unit that cannot be repaired, a replacement product will be sent to the facility within 24 hours via second day delivery with a shipping container and prepaid shipping documents for return of defective unit. The VA will keep the hard drive.

Service reports shall be sent to all appropriate points of contact with quarterly aggregate reports. VA Engineering/ Biomedical and OI&T will have full access to the hardware and software that constitute the system, including any diagnostic software features and general administration rights. The VA Engineering/Biomedical and OI&T point of contact must be briefed, by the vendor, on all software upgrades and changes, and must agree to each prior to installation. The vendor shall provide and install manufacturer recommended software upgrades and changes at no additional charge during warranty/contract period. This includes all software on carts or centralized software used to manage carts.

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

[ ] yes [ ] no Are you the Original Equipment Manufacturer (OEM)?

[ ] yes [ ] no Is the Manufacturer a small business?

[ ] yes [ ] no If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

[ ] yes [ ] no Is this product available on your GSA/FSS or other GWAC Contract?

If so, what is your contract number?_____________________

[ ] yes [ ] no Does your equipment conform to the Buy American Act and FAR 52.225-1?

52.225-1 Buy American-Supplies | Acquisition.GOV

Please include the following information:

Company Name:

POC:

UEI:

Address:

Email:

Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Businesses. However, if there are insufficient Service Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 339113 (800 employees).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be registered with U.S. Small Business Administration (SBA) located at http://veterans.certify.sba.gov.

Responses to this notice shall be submitted via email to delaney.dickey@va.gov. Telephone responses will not be accepted. Questions must be submitted no later than 03/28/2025 10:00 AM Central Standard Time (CST). Responses must be received no later than 03/31/2025 10:00 AM CST.