6515--Notice of Intent to Sole Source. PACS MediaWriter Software, Licensing, Software Maintenance and Support B+4OY for ECHCS
Closed Special Notice Posted
- Solicitation number
- 36C25925Q0097
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA), specifically the Network Contracting Office (NCO) 19 located in Greenwood Village, Colorado, has issued a Special Notice of Intent to Sole Source a procurement for PACS MediaWriter software, licensing, software maintenance, and support. The notice indicates the VA's intent to award a contract directly to Hyland Software Inc., the large business manufacturer of the proprietary software. The procurement covers software maintenance for multiple PACSgear system locations in Colorado, including Denver, Colorado Springs, Golden, Mosely, and Castle Rock. The contract will span a base year with four additional option years, focusing on MediaWriter and PacsSCAN software maintenance for specific system IDs and serial numbers. The notice is being processed under Federal Acquisition Regulation (FAR) 13.106-1(b) for a sole source procurement.
The primary objective of this Special Notice is to inform potential contractors about the VA's intention to award a firm-fixed-price contract to Hyland Software Inc. without competitive bidding. Interested parties are invited to demonstrate their capability to meet the government's requirements by submitting relevant information, such as specifications, cut sheets, brochures, or capability statements, by the deadline of December 6, 2024, at 4:00 PM Mountain Standard Time. The contract's service periods are prorated, with initial coverage starting January 1, 2025, and new units in Mosely and Castle Rock estimated to begin service in early 2026. Contractors should note that this is an "all or nothing" procurement, and Hyland Software Inc. is identified as the sole authorized source for the software maintenance and support. The associated North America Classification Systems (NAICS) Code is 513210, with a business size standard of $47 million. While the notice is not a request for competitive quotes, the VA will review any submissions and retains sole discretion in determining whether to compete the requirement.
Notice text
In accordance with FAR 13.106-1(b), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to the large business manufacturer, HYLAND SOFTWARE INC., located at 28105 Clemens RD Westlake, Ohio 44145:
ITEM #
DESCRIPTION OF SUPPLIES
QTY
UNIT OF ISSUE
0001
PER9092 | MediaWriter Software (Maintenance)
Prorated Service POP: (1/1/25 - 8/28/25)
PACSgear System IDs: 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden)
2
EA
0002
PER9109 | MediaWriter D200 Package (Maintenance)
Prorated Service POP: (8/29/25-12/31/25)
Serial Numbers: X72A006735; X72A007164; X72A007162; X72A007151; X72A007148; X72A006900; X72A006763; X72A007168 (Denver)
8
EA
0003
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 3281-9d40f0-50 (Denver)
1
EA
0004
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 4622-267a21-b0 (Denver)
1
EA
0005
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
3
EA
0006
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
2
EA
0007
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
6
EA
0008
PER9092 | MediaWriter Software (Maintenance)
Prorated Service POP: (1/1/25 - 8/28/25)
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4
6
EA
1001
PER9109 | MediaWriter D200 Package (Maintenance)
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
10
EA
1002
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 3281-9d40f0-50 (Denver)
1
EA
1003
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 4622-267a21-b0 (Denver)
1
EA
1004
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
6
EA
1005
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
3
EA
1006
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
2
EA
2001
PER9109 | MediaWriter D200 Package (Maintenance)
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
10
EA
2002
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 3281-9d40f0-50 (Denver)
1
EA
2003
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 4622-267a21-b0 (Denver)
1
EA
2004
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
6
EA
2005
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
3
EA
2006
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
2
EA
3001
PER9109 | MediaWriter D200 Package (Maintenance)
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
10
EA
3002
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 3281-9d40f0-50 (Denver)
1
EA
3003
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 4622-267a21-b0 (Denver)
1
EA
3004
PER9007 | PacsSCAN Software (Maintenance)
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
6
EA
3005
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
3
EA
3006
PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
2
EA
4001
01. PER9109 | MediaWriter D200 Package (Maintenance)
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
10
EA
4002
02. PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 3281-9d40f0-50 (Denver)
1
EA
4003
03. PER9007 | PacsSCAN Software (Maintenance)
PACSgear System ID: 4622-267a21-b0 (Denver)
1
EA
4004
04. PER9007 | PacsSCAN Software (Maintenance)
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
6
EA
4005
05. PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
3
EA
4006
06. PER9151 | PacsSCAN Software CD (Maintenance)
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
2
EA
This is an all or nothing, firm fixed price requirement concerning the PacsMediaWriter and PacsSCAN proprietary software, licensing and software maintenance and support for a base year plus four additional option years. Hyland Software Inc. is the sole authorized source for said software maintenance and support for its proprietary software to operate its system. There are no other brands or manufacturers with software that will work to operate their system.
The associated North America Classification Systems (NAICS) Code is 513210 and the Business Size Standard is $47 million.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 4:00 PM Mountain Standard Time, Thursday, December 6th, 2024. Information received in response to this notice must clearly demonstrate the capability of meeting the Government s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to natasha.holland@va.gov.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
Files
| File | Type | Posted |
|---|---|---|
| 36C25925Q0097.docx | DOCX document |
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