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Special Notice Special Notice
| SUBJECT* |
| Notice of Intent to Sole Source. PACS MediaWriter Software, Licensing, Software Maintenance and Support B+4OY for ECHCS |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25925Q0097 |
| RESPONSE DATE/TIME/ZONE |
| 12-06-2024 16:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| 6515 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Natasha Holland natasha.holland@va.gov 303.712.5753
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
In accordance with FAR 13.106-1(b), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to the large business manufacturer, HYLAND SOFTWARE INC., located at 28105 Clemens RD Westlake, Ohio 44145:
| ITEM # |
| DESCRIPTION OF SUPPLIES |
| QTY |
| UNIT OF ISSUE |
| 0001 |
| PER9092 | MediaWriter Software (Maintenance) |
Prorated Service POP: (1/1/25 - 8/28/25) PACSgear System IDs: 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden)
| 0002 |
| PER9109 | MediaWriter D200 Package (Maintenance) |
Prorated Service POP: (8/29/25-12/31/25) Serial Numbers: X72A006735; X72A007164; X72A007162; X72A007151; X72A007148; X72A006900; X72A006763; X72A007168 (Denver)
| 0003 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 3281-9d40f0-50 (Denver)
| 0004 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 4622-267a21-b0 (Denver)
| 0005 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
| 0006 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
| 0007 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
| 0008 |
| PER9092 | MediaWriter Software (Maintenance) |
Prorated Service POP: (1/1/25 - 8/28/25) PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4
| 1001 |
| PER9109 | MediaWriter D200 Package (Maintenance) |
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
| 1002 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 3281-9d40f0-50 (Denver)
| 1003 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 4622-267a21-b0 (Denver)
| 1004 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
| 1005 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
| 1006 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
| 2001 |
| PER9109 | MediaWriter D200 Package (Maintenance) |
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
| 2002 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 3281-9d40f0-50 (Denver)
| 2003 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 4622-267a21-b0 (Denver)
| 2004 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
| 2005 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
| 2006 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
| 3001 |
| PER9109 | MediaWriter D200 Package (Maintenance) |
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
| 3002 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 3281-9d40f0-50 (Denver)
| 3003 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 4622-267a21-b0 (Denver)
| 3004 |
| PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
| 3005 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
| 3006 |
| PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
| 4001 |
| 01. PER9109 | MediaWriter D200 Package (Maintenance) |
PACSgear System IDs: 4923-ef2472-00; 5f23-ef246a-00; fc23-ef246f-00; 6920-0e84f9-70 e393-f79f66-f4; & 26ae-1d116e-a4 (Denver) 2da0-7fb844-1c (Colorado Springs) & b1ae-1d116e-a4 (Golden) New Units System IDs: TBD (Mosely & Castle Rock) Estimated service start date for these 2 new units in early 2026.
| 4002 |
| 02. PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 3281-9d40f0-50 (Denver)
| 4003 |
| 03. PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System ID: 4622-267a21-b0 (Denver)
| 4004 |
| 04. PER9007 | PacsSCAN Software (Maintenance) |
PACSgear System IDs: dc69-0a93f3-84; 3770-a5es3a-e0; 204d-0d8f80-7c; b84d-0a8f22-7c; 6477-b1cb67-4c; & af22-257aeab0 (Denver)
| 4005 |
| 05. PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 3c29-99efea-0c; 5460-d8ba7d-5c, & 4a60-d9ba45-5c (Denver)
| 4006 |
| 06. PER9151 | PacsSCAN Software CD (Maintenance) |
PACSgear System IDs: 4d69-0a931b-84 & 2169-0a93f3-84 (Denver)
This is an all or nothing, firm fixed price requirement concerning the PacsMediaWriter and PacsSCAN proprietary software, licensing and software maintenance and support for a base year plus four additional option years. Hyland Software Inc. is the sole authorized source for said software maintenance and support for its proprietary software to operate its system. There are no other brands or manufacturers with software that will work to operate their system.
The associated North America Classification Systems (NAICS) Code is 513210 and the Business Size Standard is $47 million.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 4:00 PM Mountain Standard Time, Thursday, December 6th, 2024. Information received in response to this notice must clearly demonstrate the capability of meeting the Government’s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to natasha.holland@va.gov.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
A.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 Days.
(End of Clause)
A.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 5 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
(End of Clause)
| *= Required Field |
| Special Notice |
Special Notice
