6515--new sample preparation equipment lab

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20, specifically the Portland VA Medical Center, is seeking to procure flexible and fast compact robotic workstations to automate sample preparation processes including assays, sample, control, and calibrator preparation. The equipment must be compatible with sample tubes, microplates, and custom lab ware, with barcode identification capabilities for samples, plates, and reagents, and must communicate with LC/MS/MS systems and middleware. Key requirements include programming capabilities for solid phase extraction and protein precipitation, closed-system solvent application for volatile liquids, 96-well plate compatibility, and heating, cooling, and mixing functions with no-drip pipetting. The evaluation criteria emphasize the flexibility, speed, and compactness of the robotic workstations to efficiently automate laboratory processes. Responses to this pre-solicitation notice are due by May 13, 2026 at 5:00 PM Pacific Time, with the contracting office located in Vancouver, Washington and Hector Gonzalez serving as the point of contact.

This opportunity carries no set-aside designation and does not identify any current incumbents or contractors. The procurement calls for one unit of equipment with required line items including a detailed equipment quote with pricing breakdown, consumables list with part numbers, two maintenance manuals, two user manuals, and cleaning instructions. Optional items available for pricing include trade-in allowances, product specifications, volume purchase discounts, pipette tips, a 6-month preventive maintenance plus 3-year extended warranty contract, a 12-month manufacturer warranty, and 6 days of onsite training with white glove installation by Hamilton. All products must be delivered 90 days after the award date, with all applicable shipping costs included in the quoted price. No specific budget range or award value has been disclosed in this pre-solicitation notice.