36C26026Q0601_1.docx
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- Attached to
- 6515--NEW SAMPLE PREPARATION EQUIPMENT LAB
- Solicitation number
- 36C26026Q0601
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This is a Sources Sought Notice for flexible and fast compact robotic workstations to automate sample preparation processes at the Portland VA Medical Center. The solicitation number is 36C26026Q0601, with responses due by May 13, 2026 at 5:00 PM Pacific Time. The contracting office is the VA Network Contracting Office located in Vancouver, Washington (ZIP code 98661), with Hector Gonzalez serving as the point of contact. The product service code is 6515 (Laboratory Instruments and Equipment), and the NAICS code is 339112.
The required equipment must include flexible and fast compact robotic workstations compatible with sample tubes, microplates, and custom lab ware with barcode identification capabilities, LC/MS/MS system communication ability, programming for solid phase extraction and protein precipitation, closed-system solvent application, 96-well plate compatibility, heating/cooling/mixing capabilities, and no-drip pipetting for volatile liquids. Required line items include a detailed equipment quote with pricing breakdown, consumable list with part numbers, two maintenance manuals, two user manuals, and cleaning instructions. Optional items include trade-in allowance, product specifications, volume purchase discounts, pipette tips, a 6-month preventive maintenance plus 3-year extended warranty contract, 12-month warranty, 6 days of onsite training, and white glove installation by Hamilton. Delivery must occur 90 days after award, with all shipping costs included in pricing. The notice will be archived 15 days after the response deadline.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| NEW SAMPLE PREPARATION EQUIPMENT LAB |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026Q0601 |
| RESPONSE DATE/TIME/ZONE |
| 05-13-2026 17:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Network Contracting Office 20 |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Contracting Specialists Hector Gonzalez hector.gonzalez1@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Portland VA Medical Center |
3710 NW US Veterans Hospital Road
Portland OR
| POSTAL CODE |
| 97239 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Salient Characteristics General Equipment Name:
Description & Salient Characteristics
General description of the equipment being requested. Included any salient characteristics and evaluation criteria that will be used to select the best quote from the vendor
· Flexible and fast compact robotic workstations to efficiently automate assays, sample, control, and calibrator preparation.
· Compatible with sample tubes, microplates, and custom lab ware.
· Barcode identification of samples, 96 well plates and reagents.
· Ability to communicate with LC/MS/MS system and middleware.
· Ability to program for solid phase extraction, protein precipitation and preparation of assay standards.
· Ability to use closed system to apply solvent during solid phase extraction.
· Ability to use 96 well plates.
· Ability to heat, cool and mix plates.
· No drip pipetting when handling volatile liquids.
Required Individual Line Items & Quantity of Items
· (1 each) Enter line item description for each item requiring a breakdown in pricing See EER Quote attached.
· (1 each) Provide consumable list with part #s.
· (2 each) Maintenance Manuals (CD, PDF or Word)
· (2 each) User Manuals
· (1 each) Cleaning Instructions for all equipment, supplies and accessories Optional Line Items
· Trade-In Items (include make, model and serial # of all items to be used as a trade-in) - *No
· Product Specifications (CD, PDF or Word)
· Discount for Volume Purchase
· Table for instrument. *included in Quote
· Expendable Supplies – *Pipette Tips
· Maintenance and Full Service Repair Contracts - *6 month preventive maintenance plus an additional 3 year extended warranty.
· Warranty Information - *12 month warranty
· In Service Training *6 Days onsite training.
· BioMed Training – *No
· Installation and/or De-Installation Services – *White glove installation by Hamilton
· Delivery Requirements:
· All products should be ordered to arrive 90 days after award date. Please include any shipping costs that are not included in the cost of the line items.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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