6515--INTENT TO SOLE SOURCE Instrument Etching and NuTrace Laser Scanner for VA San Francisco Healthcare System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 has published a Special Notice indicating its intent to sole source a contract for surgical instrument etching and laser marking services at the VA San Francisco Healthcare System. The notice, posted on July 14, 2025, announces the agency's intention to award a one-year contract to Martin AIJS, LLC for the period from August 15, 2025, through August 14, 2026. The contract falls under NAICS code 332812 for metal coating and engraving services and Product Service Code 6515 for medical and surgical instruments. The work will be performed at the San Francisco VAMC located at 4150 Clement Street. This is not a competitive solicitation but rather a notification of the agency's intent to proceed with a sole source award.

The primary objective of this contract is to provide comprehensive surgical instrument tracking and marking services, involving the on-site laser etching of approximately 13,500 surgical instruments using Class 1 Laser technology. The contractor must maintain a minimum marking capacity of 800 instruments daily with 3-5 certified staff members and complete the entire project within 17 days. Additional requirements include data entry and editing services to standardize vendor information, catalog numbers, and maintenance requirements within the CensiTrac surgical asset management system. Interested parties who believe they can provide these specialized services may submit capability statements via email to the contracting officer by 3:00 PM PST on July 28, 2025. The notice serves as an opportunity for potential contractors to demonstrate their capabilities and potentially challenge the sole source determination if they possess the necessary qualifications and equipment to perform the required laser etching and data management services.