6515--Home Hemodialysis Medical Supplies

THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THE SOURCE SOUGHT OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION OF RESPONSES TO SOURCES SOUGHT.

This is a SOURCES SOUGHT for the Richmond VA Medical Center located at 1201 Broad Rock Blvd, Richmond, VA 23249 VA 24153. Information collected during this Sources Sought may be used in a set-aside. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2023-06, effective 10/05/2023. The North American Industry Classification System (NAICS) number is 492210. The NAICS size is $34.0 million. Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA at http://web.sba.gov/pro-net/ and meet the requirements of FAR 19.102. Any contractor that believes they are capable and desires to claim preference for veteran-owned small business status must be registered with the VIP at https://sba.va.gov/ as an SDVOSB or VOSB. A Contractor that proposes to provide a supply that is not manufactured by their organization (nonmanufacturer) shall meet the requirements of FAR 19.102(f). Contractors that deem themselves capable of meeting the requirement shall provide the below information to, Contract Specialist Audrey.wooten@va.gov no later than Thursday, November 16, 2023, at 11 am., EST, referencing 36C24623Q1426_1 Responses shall include (1) Business Name and Address, (2) DUNS and UEI, (3) GSA/FSS/NAC Contract Number, if applicable (4) Point of Contact Name, Phone Number, and E-mail Address (5) SAM # and NAICS code (6) Business Size SMALL or LARGE (7) Type of Business: service-disabled veteran-owned, veteran-owned small business, 8a, HUBZone, woman-owned, etc. (8) A concern that is not a manufacturer of the supply shall provide the manufacturers name and size standard. If the concern is the manufacturer and the sole distributor, please provide documentation to that effect. The contractor must be registered with https://www.sam.gov. To be considered SDVOSB/VOSB must be registered in SBA http://web.sba.gov/pro-net/ Supplies are to include only a Trade Agreements Act, Free Trade Agreement Act or other covered trades act and Buy America Act compliant items. Items that are not TAA/BAA compliant must be clearly identified by the Contractor should the contractor choose to offer a quote if an RFQ is published. FOB is Destination. Shipping must not exceed $250.00. Delivery is to Richmond, Virginia at the Richmond VA Medical Center 1201 Broad Rock Blvd, Richmond, VA 23249 VA. To be considered equal the supplies/services being offered shall have the Statement Of Work:

The Richmond VAMC has a request for delivery services for dialysis treatment supplies, for direct delivery to patient homes. A number of patients have been selected to receive direct delivery of dialysis supplies under this contract. The number of patients covered by this contract may increase or decrease during the performance period and any exercised option periods.

Description of Services

To support the continued increase of patients receiving dialysis treatment in the privacy of their homes, CVHCS will support the delivery of dialysis treatment supplies. The contractor shall provide for the distribution of supplies identified in Contract/Solicitation Attachment A. Deliveries shall be made directly to patients, with all required information being provided by CVHCS Pharmacy Service Ordering Officers. All activities associated with this contract shall comply with legal requirements for the protection of patient information.

The ordering and delivery process under this contract is comprised of the following tasks:

Supplies identified in Contract/Solicitation Attachment A will be prescribed by physicians as needed. Workload estimates for each patient, per month, are provided in Section 4. of this Statement of Work.

The CVHCS Pharmacy Service will fax the order (request for delivery) to the Contractor.

The Contractor shall process the order within 48 hours, upon receipt of the order from the Pharmacy Service.

All orders shall be delivered directly to the patient s place of residence within 7 to 10 calendar days of request, or by the first of every month if supplies are scheduled for regular delivery. See Section 6. for performance objectives.

The contractor shall ensure that all patient information is protected within the guidelines of federal and state regulations, including HIPAA and the Privacy Act.

Performance Standards

Expedited shipping shall be available under this contract. For the purposes of this contract, expedited shipping is defined as delivery within 24 hours. Delivery on weekends (Saturday and Sunday) shall be available for the purposes of expedited deliveries.

The Contractor shall notify CVHCS of backordered items, at the time the backorder becomes apparent, and the anticipated availability date of the items.

Substitution of items is not authorized and shall only occur at the direction of the patient s care provider at CVHCS.

All shipping costs shall be paid by the contractor for the delivery of the items in the ICGE. However, overnight delivery may incur additional charges which shall be paid for by CVHCS under a separate contract CLIN dedicated to overnight/expedited shipping costs. Shipping charges shall not exceed $250.00 per delivery under this contract and no single invoice shall request payment for shipping charges in excess of $250.00.

The contractor shall provide tracking information on all orders. The tracking information must be available to Veteran Affairs Medical Center Staff and Patients via electronic delivery.

Documentation of all deliveries made to patients shall be provided to CVHCS Pharmacy Staff within 24 hours after the Contractor receives the documentation of delivery.

The requiring facility shall forward notification or provide a carbon copy of electronic communications for all delivery requests and all deliveries made under the contract.

Historic and Projected Workloads

BASIS OF ESTIMATED USAGE: Currently, there are 7 patients receiving monthly home hemodialysis supplies. There are additional patients being trained in the dialysis process. Up to 12 patients will be included in the program during the base period of performance. Up to 15 patients are anticipated for Option Year One.

ESTIMATED QUANTITIES: All quantities listed herein are estimated annual quantities. Each line item will vary month to month by each patient and their individual needs. The estimated annual total usage is given on the ICGE. The government is not obligated to purchase any specified amount of services under this Agreement but will be obligated to make payment for all services requested and received in the quantities and of the quality requested. The government does not guarantee or imply any fixed number of orders/referrals for services will be placed under this Agreement. Monthly orders for each patient will be based on and billed according to the Federal Supply Schedule Price List. See attachment A.

Reference Instructions and Publications

The contractor shall ensure that all patient information is protected within the guidelines of federal and state regulations, including HIPAA and the Privacy Act.

Performance Objectives

Deliverables

Weekly Deliveries Report -- Contractor shall provide weekly confirmation reports which include the veteran s name, account number, quantity ordered, quantity shipped, product cost, tracking numbers, date of service, and order numbers. These reports can be viewed by authorized users. These reports are emailed at the end of each month to CVHCS.

Quality Assurance and Quality Monitoring

CVHCS will evaluate the quality of professionalism and administrative services provided, but neither the Contractor nor CVHCS shall be held liable for the activities of the other party or the other party s agents or employees including any negligent acts or omission or other damages.

The results of all Quality Improvement activities performed by the Contractor involving Department of Veteran Affairs (VA) patients will be shared with the CVHCS Quality Management Office. This shall include, but not be limited to the following, but only as they relate specifically to VA patients.

Attachment A: Authorized Federal Supply Schedule Price List

Item #

Description/Part Number*

Qty

Price

1

33 GALLON BLK CAN LINER 250/CS

12

2

ADHESIVE BANDAGE FLEXIBLE 1X3 100/CS

18

3

ALCAVIS 50% 500ml 1/EA

56

4

ALCAVIS BLEACH WIPES 50/BX

12

5

ALCOHOL PREP NS 2Ply MEDIUM 200/BX

36

6

ANTIMICROBIAL LIQUID SOAP 1602 EA

68

7

BACITRACIN OINTMENT INDV 144/BX

12

8

BARRIER STERILE FIELD 35/CS

24

9

CATHETER ON/OFF KIT 25

42

10

CHLORAPREP APPLICATOR 3ML 25/BX

12

11

CONTAINER SHARPS 4QT EA

74

12

DIGITAL SCALE EA

12

13

EXSEPT SKIN ANTISEPTIC 50 500ML EA

68

14

FISTULA 15G X 1" EA

2832

15

FISTULA 15G X 1" (BUTTONHOLE) EA

312

16

FISTULA ON/OFF KIT 25

76

17

GAUZE SPONGE 2X2 50/PK

84

18

GAUZE SPONGE 4X4 25/PK

64

19

GLOVE NITRILE PF EXAM LG 100BX

20

20

GLOVE NITRILE PF EXAM MEDIUM 100/BX

38

21

GLOVE NITRILE PF EXAM SM 100/BX

12

22

GLOVE NITRILE PF EXAM XL 100/BX

28

23

HEPARIN 1000u 10ml vials EA

552

24

MALE TO MALE ADAPTER 100

12

25

ANIOSGEL ANTSPTC GEL EA

12

26

NEEDLE 18G X 1 100/BX

12

27

NEEDLE 18G X 1 TW 100/BX

14

28

PEROXIDE HYDROGEN 3% 1602 1/EA

48

29

SALINE 0.9% 1000ML 12/CS

230

30

SANI-CLOTH DISPOSIBLE WIPE

70

31

STERILE DRAPE 18 X26

12

32

SYR/NDL TB 1CC 26G X 3/8 LOS 100/BOX

38

33

SYRINGE LL 10cc W/CAP WEI 100/BOX

52

34

SYRINGE LL 20cc 100/BX

12

35

SYRINGE LL 3CC 100/BX

14

36

SYRINGE LL 60CC 20/BX

16

37

TAPE CLOTH 1 X 10 YDS EA

74

38

TAPE PAPER 1 X10 YDS EA

254

39

TEGADERM 4 x 4 3/4 50/BX

24

40

TEGO CONNECTORS EA

64

41

THERMOMETER - DIGITAL EA

12