6515--Hill-Rom Mattress Covers and Accessories Combined Synopsis: Intent to Compete /RFQ Straight SB Set Aside (2) Hill-Rom Authorized/Designated Distributors

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is procuring Hill-Rom Centrella/Progressa Mattress Covers and Accessories for the VAMC West Roxbury campus through solicitation 36C24125Q0847. The procurement includes specific mattress cover components such as top covers, bottom covers, fire barriers, and toppers, which are required to address a patient safety alert related to potential fluid ingress and egress in mattress surfaces. The mattress covers are brand-specific and cannot be substituted due to precise fit requirements for Hill-Rom Centrella and Progressa bed systems. The evaluation criteria for this Request for Quote (RFQ) will be based on lowest price from qualified vendors. The response deadline is September 25, 2025 at 16:30 EDT, with quotes required to be submitted via email along with a Letter of Authorization from Hill-Rom demonstrating authorized distributor status.

This procurement is designated as a Total Small Business set-aside under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 1,000 employees. The competition is limited to only two authorized Hill-Rom distributors: DiSorb Inc. and Geo-Med LLC, who must demonstrate their authorized distributor status through proper documentation from Hill-Rom. While specific award values and quantities are not detailed in the available information, the procurement is structured as a straightforward lowest-price competition between these two qualified distributors. The place of performance is located at 1400 VFW Parkway, West Roxbury, Massachusetts 02132. The award will be made to whichever of the two authorized distributors submits the lowest-priced compliant quote for the required mattress cover components.