6515--FY25: Lake Baldwin Dental Chair Systems

The Department of Veterans Affairs Network Contracting Office 8 at the Orlando VA Healthcare System is procuring A-dec 511 Chair Systems for the Dental Service at the Orlando VA Healthcare System. The solicitation specifically requires brand name A-dec dental equipment, including 8 A-dec 511 Chairs, 4 A-dec 532 TRAD Delivery Systems, 8 A-dec 551 ASST Instrumentation units, 8 A-dec 572L LED Dental Lights, and associated doctor's and assistant stools, along with installation labor and blanket wrap service. The procurement maintains strict brand name requirements, as confirmed in a recent amendment that rejected a contractor's request to change the solicitation to "brand name or equal." Vendors must submit both pricing and technical volumes electronically via email to Contracting Officer Benjamin Amato, and must be registered in the System for Award Management (SAM). The solicitation was issued on September 4, 2025, with quotes due by September 10, 2025 at 13:00 EDT, and the time for submitting questions has expired.

This procurement is set aside as a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 339114 (Dental Equipment and Supplies Manufacturing) with a size standard of 750 employees. The contract includes a 90-day delivery timeline after award, indicating the urgency of replacing existing dental equipment at the Orlando VA facility. The procurement encompasses comprehensive dental operatory equipment designed to support a maximum patient weight of 500 pounds and includes specific technical requirements such as hydraulic drive lift systems, electric motor control modules, and precise rotational radius specifications for delivery systems. Performance will occur at the Orlando VA Healthcare System, with requirements for onsite installation, clinical training (minimum two days), troubleshooting support, and annual preventative maintenance. The solicitation includes manufacturer warranty coverage and compliance with FDA clearance requirements and industry-recognized operational standards.