6515--Eyecon 9420 36C252-25-AP-2982
Closed Solicitation Posted
- Solicitation number
- 36C25225Q0527
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12, through the Great Lakes Acquisition Center, is seeking to procure Eyecon 9420 visual medication dispensing systems and associated services for the Clement J. Zablocki VAMC in Milwaukee, Wisconsin. This combined synopsis-solicitation requests quotations for three Eyecon Model 9420 units from ScriptPro, three Eyecon Interface Controllers, field services, installation and uninstallation services, and 12 months of support services. Offerors must be authorized dealers, distributors, or resellers and must provide an authorization letter from the original equipment manufacturer, complete a certificate of compliance for supplies and products, and submit a statement regarding acceptance of solicitation terms and conditions. The evaluation will be based on five factors: technical/quality, veterans' involvement, price, trade-in credit availability, and speed of delivery, with award going to the most advantageous response to the government. The deadline for submitting quotations is July 29, 2025, at 10:00 AM Central Time, with responses to be sent electronically to Contract Specialist Rebecca Picchi at the provided email address.
This procurement is not subject to any set-aside designation and operates under NAICS code 339113 for Surgical Appliance and Supplies Manufacturing with a small business size standard of 800 employees. The solicitation includes a trade-in credit component for three existing Eyecon 9400 equipment units with specific serial numbers that are being replaced. While the exact contract value is not specified in the main solicitation, the single source justification document indicates an estimated total value of approximately $250,000. The procurement involves a one-time purchase of equipment and services, with the 12-month support services component representing the primary ongoing service requirement. Performance will take place at the Clement J. Zablocki VAMC located at 5000 West National Avenue in Milwaukee, Wisconsin, where the equipment will be delivered, installed, and serviced.
Notice text
Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Page 12 of 12
Page 1 of
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3.
This solicitation is not subject to a set-aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing with a small business size standard of 800 Employees.
The FSC/PSC is 6515 Surgical and Medical Instruments, Equipment, and Supplies.
The Great Lakes Acquisition Center, on behalf of the Clement J. Zablocki VAMC 5000 West National Ave, Milwaukee, WI 53295 is seeking to purchase a one-time buy for the Eyecon 9420 and associated line items.
All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 3 of this combined synopsis / solicitation.
Supplies/Services Table:
CLIN
Description
QTY
Unit
0001
Eyecon Model 9420 - ScriptPro
3
EA
0002
Eyecon Interface Controller
3
EA
0003
Field Services
1
EA
0004
Installation and uninstall
1
JB
0005
Support Services
12
MO
0006
Trade In Credit for three Eyecon 9400
Equipment #
Serial #
EE138573
ee133575
EE133641
ee133641
EE130454
ee134763
1
EA
Place of Delivery
Clement J. Zablocki VAMC
5000 West National Ave
Milwaukee, WI 53295
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021) - Refer to Attachment 1 ADDENDUM to FAR 52.212-1
FAR 52.204-7, System for Award Management (OCT 2018)
FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018)
FAR 52.217-5, Evaluation of Options (JUL 1990)
FAR 52.233-2, Service of Protest (SEPT 2006)
End of Addendum to 52.212-1
FAR 52.212-2, Evaluation-Commercial Items (NOV 2021) - Refer to Attachment 2, ADDENDUM to 52.212-2
FAR 52.212-3, Offerors Representations and Certifications Commercial Items
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)
FAR 52.203-16, Preventing Personal Conflicts of Interest (JUN 2020)
FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
FAR 52.204-13, System for Award Management Maintenance (OCT 2018)
FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)
FAR 52.224-1, Privacy Act Notification (APR 1984)
FAR 52.224-2, Privacy Act (APR 1984)
FAR 52.227-14, Rights in Data-General (MAY 2014)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION AUG 2020)
VAAR 852.211-72, Technical Industry Standards (NOV 2018)
VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
VAAR 852.203-70, Commercial Advertising
VAAR 852.211-70, Equipment Operations and Maintenance Manuals
VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
VAAR 852.222-71, Compliance with Executive Order 13899 (DEVIATION) (APR 2025)
VAAR 852.232-72, Electronic Submission of Payment Requests
VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
VAAR 852.233-71, Alternate Protest Procedure
VAAR 852.246-71, Rejected Goods
VAAR 852.270-1, Representatives of Contracting Officers
VAAR 852.212-71, Gray Market Items (APR 2020)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION)
VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance (JUL 2018) (DEVIATION)
VAAR 852.219-78, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (SEP 2021) (DEVIATION)
VAAR 852.222-71, Compliance with Executive Order 13899 (DEVIATION) (APR 2025)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
VAAR 852.247-71, Delivery Location (OCT 2018)
VAAR 852.247-74, Advance Notice of Shipment (OCT 2018)
End of Addendum to 52.212-4
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (MAY 2022)
Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.
All quoters shall submit the following:
Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services
Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.
A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products
Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
All quotes shall be sent by Email to the GLAC, Contract Specialist Rebecca Picchi at Rebecca.picchi@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Technical
Veterans Involvement
Price
Trade In Credit, if available
Speed of Delivery
See Attachment 2 for more information on evaluation.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on July 29, 2025. Responses should be sent to the contract specialist Rebecca Picchi at Rebecca.picchi@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Rebecca Picchi
Contracting Officer
Network Contracting Office 12
Rebecca.picchi@va.gov
Files
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