6515--ENT Microscope
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24526Q0344
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Department of Veterans Affairs Huntington VA Medical Center Huntington, West Virginia 25704, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5 is conducting a market research initiative to procure two ENT microscopes that will replace end-of-life equipment at the Huntington VA Medical Center in Huntington, West Virginia. The replacement microscopes must meet or exceed the specifications of the current Leica M400 and URBAN M703F models and must include delivery, installation, calibration, and on-site staff training. Prospective vendors must submit responses by 12:00 PM Eastern Time on March 19, 2026, via email to Contract Specialist James Ferro at james.ferro@va.gov. Respondents are required to provide company information, socioeconomic status certification, proof of manufacturer or distributor status, government contract history, service capability documentation, and invoicing rates. The evaluation will consider the vendor's qualifications, capacity to meet specifications, service capabilities, and whether they represent a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB), with preference given to these designations, though all capable firms are welcome to participate.
This is a Sources Sought notice for market research purposes only and does not represent a formal solicitation. No set-aside designation has been applied to this procurement, and the notice remains open to all capable firms. The requirement encompasses delivery of two microscopes with associated floor stands, accessories (including power cables, dust covers, and handles), installation by certified service technicians in accordance with manufacturer specifications, calibration, and training conducted during standard business hours from 8:00 AM to 4:00 PM. The contracting office is located in Martinsburg, West Virginia, with solicitation number 36C24526Q0344. The notice is classified under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and PSC code 6515 (Medical and Surgical Instruments, Equipment, and Supplies), though the government has indicated openness to alternative NAICS and PSC codes or GSA Federal Supply Schedule SIN categories as suggested by vendors.
Notice text
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This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.
Responses must be submitted by 12:00 PM EST, March 19th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.
The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.
Suggested NAICS: 339112 Surgical and Medical Instrument Manufacturing
Suggested PSC: 6515 Medical and Surgical Instruments, Equipment, and Supplies
Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.
Product ID#
Product Description
Quantity
10448434-OM
Leica F12 Floor Stand for M320
2
10445664-OM
Leica Power cable, 5m, North America
2
10446661-OM
Leica Dust Cover M300
2
10449124-OM
Leica M320 Optics Car. Inc Swing
Arm, Inclined
2
9I_SO_CLASS_A-OM
Leica Service Installation
1
Statement of Work (SOW)
ENT Microscope Replacement
1.0 General
1.1 Background
The mission of the Hershel Woody Williams VAMC is to provide patient care. The mission of the ENT department is to provide the best possible care with state of the art medical equipment.
The current ENT microscopes have reached end of life and need to be replaced.
1.2 Objective
The replacement microscopes need to be able to meet or exceed the specifications of the current Leica M400 and URBAN M703F. The contractor will need to deliver the equipment onsite and perform installation and training for staff.
1.3 Scope of Work
The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW). The contractor shall deliver, install, and train staff on two new ENT microscopes
1.4 Period of Performance
The period of performance of this contract is the date of delivery during operating hours of the VAMC.
1.5 Place of Performance
Huntington VAMC 1540 Spring Valley Drive Huntington WV ENT clinic
2.0 Specific Requirements/Tasks
2.1 Deliver two ENT microscopes
2.1.1 Equipment must be installed in the ENT clinic
2.1.2 Equipment must be calibrated per original equipment manufacturer specifications by certified service technician(s).
2.1.3 Any installation documentation/equipment manuals must be copied and give to the Huntington VAMC Biomedical Engineering department
2.2 On-Site Training
2.2.1 VA Staff must schedule the training during the business hours of 8am-4pm
3.0 Delivery or Deliverables
Two Microscopes
Two floor stands
Two sets for accessories as quoted (power cables, dust covers, handles, etc.)
Installation of all items
Calibration of both units
Training for VA staff
If you are interested, please e-mail the following information:
Company Name:
UEI Number:
Cage Code:
Dun & Bradstreet Number:
Person of Contact (including telephone number and email address).
Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.).
Are you a distributor or a manufacturer?
If you are an authorized distributor, please provide confirmation on Company Letter Head.
If you are a distributor, who is the manufacturer?
Where is the manufacturer located in the world?
Do you currently hold a government contract?
Contract Number?
Type of contract?
Are these particular quoted items under contract?
With whom (GSA, SEWP, etc )?
If GSA what Schedule and SIN?
Can your company provide the service for the listed Department of Veterans Affairs locations?
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Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it s more appropriate?
How do you invoice for this service, including rates?
What Certifications, State and/or Federal, if any must you have to perform this service?
Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.
Please provide estimated rates if possible.
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0344.docx | DOCX document |
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