36C24526Q0344.docx

SUBJECT*

ENT Microscope

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contract Specialist James Ferro james.ferro@va.gov 202-745-8000

PLACE OF PERFORMANCE

Huntington VA Medical Center

1 Medical Center Drive

Huntington WV

ADDITIONAL INFORMATION

DESCRIPTION

This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.

Responses must be submitted by 12:00 PM EST, March 25th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.

The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.

Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.

Arm, Inclined

Statement of Work (SOW) ENT Microscope Replacement

1.0 General

1.1 Background

The mission of the Hershel “Woody” Williams VAMC is to provide patient care. The mission of the ENT department is to provide the best possible care with state of the art medical equipment.

The current ENT microscopes have reached end of life and need to be replaced.

1.2 Objective

The replacement microscopes need to be able to meet or exceed the specifications of the current Leica M400 and URBAN M703F. The contractor will need to deliver the equipment onsite and perform installation and training for staff.

1.3 Scope of Work

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW). The contractor shall deliver, install, and train staff on two new ENT microscopes

1.4 Period of Performance

The period of performance of this contract is the date of delivery during operating hours of the VAMC.

1.5 Place of Performance

Huntington VAMC 1540 Spring Valley Drive Huntington WV ENT clinic

2.0 Specific Requirements/Tasks

2.1 Deliver two ENT microscopes

2.1.1 Equipment must be installed in the ENT clinic

2.1.2 Equipment must be calibrated per original equipment manufacturer specifications by certified service technician(s).

2.1.3 Any installation documentation/equipment manuals must be copied and give to the Huntington VAMC Biomedical Engineering department

2.2 On-Site Training

2.2.1 VA Staff must schedule the training during the business hours of 8am-4pm

3.0 Delivery or Deliverables

If you are interested, please e-mail the following information:

1. Company Name:

0. UEI Number:

0. Cage Code:

0. Dun & Bradstreet Number:

1. Person of Contact (including telephone number and email address).

1. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).

1. Are you a distributor or a manufacturer?

3. If you are an authorized distributor, please provide confirmation on Company Letter Head.

3. If you are a distributor, who is the manufacturer?

3. Where is the manufacturer located in the world?

1. Do you currently hold a government contract?

4. Contract Number?

4. Type of contract?

4. Are these particular quoted items under contract?

4. With whom (GSA, SEWP, etc…)?

3. If GSA what Schedule and SIN?

1. Can your company provide the service for the listed Department of Veterans Affairs locations?

1.

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1. Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it’s more appropriate?”

1. How do you invoice for this service, including rates?

1. What Certifications, State and/or Federal, if any must you have to perform this service?

1. Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.

1. Please provide estimated rates if possible.

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