6515--customized endoscopy carts for olympus equipment

The Department of Veterans Affairs Richmond VA Medical Center is procuring three customized Featherweight III Double Endoscopy Carts specifically designed for Olympus medical equipment through RFQ 36C24625Q1042. The carts must meet unique specifications including a metal curved IV pole, side shelves positioned no more than 40 inches from the floor, work surfaces under 46 inches in height, three storage racks, and capability to hold multiple medical devices including Olympus CV-1500 processors, Medtronic GI Genius equipment, and ERBE devices. Each cart requires extensive customization with features such as height-adjustable suction canisters, medical gas mounts, tank holders mounted to the right side, power strips, cord wraps, water bottle holders, hanging baskets, and articulating monitor arms. The solicitation indicates a quote submission deadline of September 2, 2025 at 6 AM EDT, with an estimated delivery date of December 2, 2025. Awards will be made to the lowest-price technically acceptable offeror who meets all specified requirements.

This procurement is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), limiting competition to qualified firms in this category. The technical drawings provided indicate involvement of PHS West, LLC as a manufacturer, though their role as incumbent or potential contractor is not explicitly defined in the solicitation documents. The contract represents a one-time purchase of three customized endoscopy carts along with associated crating services, with each cart destined for specific rooms (Rooms 1, 2, and 3) within the GI department at the Richmond VA Medical Center. Performance will occur at the Richmond VA Medical Center, with carts required to be shipped fully assembled and ready for immediate deployment in the healthcare facility. The procurement falls under NAICS code 339113 for Surgical Appliance and Supplies Manufacturing and PSC code 6515 for Medical and Surgical Instruments, Equipment, and Supplies.