6515--Aurical FreeFit PMM Audiology-York Activation Brand name or Equal to
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C24425Q0736
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing
- Place of performance
- Lebanon VA Medical Center Lebanon PA 17042, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking to procure two Aurical FreeFit Probe Microphone Measurement (PMM) devices and accessories for the York VA Community Clinic to expand audiological services and reduce Veterans' travel requirements to the main Lebanon VA Medical Center. The procurement requires brand name Natus Medical Incorporated original equipment manufacturer items only, including specific components such as PMM CS units, REM tubes, probe tube kits, tube holders, and ear hook upgrade kits. The devices must be compatible with the existing OTOsuite software currently in use at the facility, as the software is not being replaced and other market devices are incompatible. This firm fixed-price contract requires delivery and installation coordination within 15 days of award, with materials delivered directly at installation time due to lack of storage space. The response deadline is June 20, 2025, with delivery and installation required no later than July 7, 2025, during normal business hours Monday through Friday from 8:00 AM to 4:30 PM.
This procurement is designated as a Service-Disabled Veteran-Owned Small Business set-aside opportunity, limiting competition to qualified SDVOSB contractors. The solicitation specifies exact quantities including two PMM CS units, two sets of REM tubes with blue handles, two REM tube kits with rulers, two probe tube holders, and two ear hook upgrade kits, all bearing specific Natus Medical part numbers. Installation must occur at the York VA Clinic located at 2251 Eastern Boulevard, York, PA 17402, with delivery coordination required at least 72 hours prior to the scheduled installation date. The contract performance period is relatively short, spanning from award through July 7, 2025, reflecting the urgent need to establish these expanded audiology services. No budget range or estimated contract value is disclosed in the pre-solicitation notice, though the procurement involves specialized medical equipment requiring professional installation and coordination with clinic management.
Notice text
STATEMENT OF NEED
Lebanon VA Medical Center
Title of Project: Aurical FreeFit Probe Microphone Measurement (PMM) Devices and Accessories
Scope of Need: The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Need (SON), except as may otherwise be specified. The contractor shall provide and install two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories.
Background: The Lebanon VAMC is expanding Audiological services to our York VA Community Clinic due to increased demand. This expansion will limit the need for Veterans to travel to the main hospital to receive Audiology services. The two (2) Aurical FreeFit PMM devices and accessories will be installed at the York VA Community Clinic location. Aurical FreeFit Real Ear technology is a PC-controlled audiometer for verifying hearing aid settings in the ear by using Probe Microphone Measurements (PMM). The Real Ear technology, which is connected to a PC via USB, is operated from the OTOsuite Audiometry Module PC software. With Real Ear you can screen hearing levels as well if the environment is quiet. The intuitive graphical user interface and the user test feature enables carrying out tests with very little effort.
Performance Period: Delivery/Installation shall occur no later than July 7, 2025, unless otherwise instructed.
Type of Contract: Firm Fixed Price, Brand Name or Equal to
General Requirement:
The York VA Community Clinic has a brand name or equal requirement for Aurical FreeFit Probe Microphone Measurement devices and accessories. Connection to other devices is easily achieved through the built-in USB Hub and Aurical Aud provides the necessary connections to carry out counseling using the OTOsuite Counseling and Simulations module. The York VA Community Clinic will be utilizing the Lebanon VA Medical Center s existing software (OTOsuite) which is not compatible with other devices on the market, and the current software is not in need of replacement, therefore requiring the purchase of the Real Ear technology for seamless installation, connectivity, and functionality with the current software. This procurement is for new Natus Medical Incorporated, Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided.
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The York VA Community Clinic requires two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories that meet the salient characteristics listed below.
Aurical FreeFit Probe Microphone Measurement Devices and Accessories
Qty. Required
1081 PMM CS W/O HI-PRO US ONLY. Part #8-04-14547
2
REM Tube, Blue Handle (50 pcs.). Part # 8-62-39400
2
1053 REM Tube Kit with ruler. Part # 8-62-61000
2
1053 Probe Tube Holder mk2. Part # 8-62-60800
2
1053 Ear Hook Upgrade Kit. Part # 8-62-61200
2
 Delivery/Installation:
Delivery and installation kick-off discussion shall be coordinated with the POC and VACC Manager within 15 days of contract award.
Materials and equipment should not be delivered until the time of installation, as there is no storage space available at the site.
Installation must be during normal business hours, Monday through Friday, 8a-4:30p unless otherwise agreed. Federal holidays include New Year s Day; Martin Luther King Day; President s Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day and Christmas Day.
Delivery shall be coordinated at least 72 hours prior to required delivery date with the POC and VACC Manager.
Delivery Location: York VA Clinic located at 2251 Eastern Boulevard, York, PA 17402.
Files
| File | Type | Posted |
|---|---|---|
| 36C24425Q0736_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--Aurical FreeFit PMM Audiology-York Activation Brand name or Equal to | Solicitation | |
| This notice | Pre-Solicitation |
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