36C24425Q0736_1.docx
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- Solicitation number
- 36C24425Q0736
About this file
This document is a Presolicitation Notice for the Department of Veterans Affairs (VA) Lebanon Medical Center seeking to procure Aurical FreeFit Probe Microphone Measurement (PMM) devices and accessories for the York VA Community Clinic. The solicitation (36C24425Q0736) is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and requires two complete Aurical FreeFit PMM device sets, including specific components like PMM CS, REM Tubes, Probe Tube Holders, and Ear Hook Upgrade Kits, all from Natus Medical Incorporated as original equipment manufacturer (OEM) items.
The procurement is focused on expanding audiology services at the York VA Community Clinic, with a response deadline of June 20, 2025, at 4:00 PM Eastern Time. Delivery and installation must occur during normal business hours, with materials delivered directly at installation time. The devices must be compatible with the existing OTOsuite software and will be installed at the York VA Clinic located at 2251 Eastern Boulevard, York, PA. The contract will be a firm fixed-price, brand name or equal type, with delivery/installation expected no later than July 7, 2025, and coordinated with the VA point of contact.
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SUBJECT*
Aurical FreeFit PMM Audiology-York Activation Brand name or Equal to
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 17042 |
| SOLICITATION NUMBER* |
| 36C24425Q0736 |
| RESPONSE DATE/TIME/ZONE |
| 06-20-2025 4:00PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 334510 |
| PLACE OF PERFORMANCE |
| Lebanon VA Medical Center |
1700 South Lincoln Avenue
Lebanon PA
| POSTAL CODE |
| 17042 |
| COUNTRY |
| US |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 4 1010 Delafield Road
Pittsburgh, PA 15240
POINT OF CONTACT*
Contracting Officer Andrew Taylor andrew.taylor3@va.gov 724-679-2327
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/lebanon-health-care/ |
| URL DESCRIPTION |
| Lebanon VA Medical Center |
| AGENCY CONTACT’S EMAIL ADDRESS |
| andrew.taylor3@va.gov |
| EMAIL DESCRIPTION |
| Contracting Officer |
Presolicitation Notice Presolicitation Notice
DESCRIPTION
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
STATEMENT OF NEED
Lebanon VA Medical Center
Title of Project: Aurical FreeFit Probe Microphone Measurement (PMM) Devices and Accessories Scope of Need: The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Need (SON), except as may otherwise be specified. The contractor shall provide and install two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories.
Background: The Lebanon VAMC is expanding Audiological services to our York VA Community Clinic due to increased demand. This expansion will limit the need for Veterans to travel to the main hospital to receive Audiology services. The two (2) Aurical FreeFit PMM devices and accessories will be installed at the York VA Community Clinic location. Aurical FreeFit Real Ear technology is a PC-controlled audiometer for verifying hearing aid settings in the ear by using Probe Microphone Measurements (PMM). The Real Ear technology, which is connected to a PC via USB, is operated from the OTOsuite Audiometry Module PC software. With Real Ear you can screen hearing levels as well if the environment is quiet. The intuitive graphical user interface and the user test feature enables carrying out tests with very little effort.
General Requirement:
The York VA Community Clinic has a brand name or equal requirement for Aurical FreeFit Probe Microphone Measurement devices and accessories. Connection to other devices is easily achieved through the built-in USB Hub and Aurical Aud provides the necessary connections to carry out counseling using the OTOsuite Counseling and Simulations module. The York VA Community Clinic will be utilizing the Lebanon VA Medical Center’s existing software (OTOsuite) which is not compatible with other devices on the market, and the current software is not in need of replacement, therefore requiring the purchase of the Real Ear technology for seamless installation, connectivity, and functionality with the current software. This procurement is for new Natus Medical Incorporated, Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. The York VA Community Clinic requires two (2) Aurical FreeFit Probe Microphone Measurement devices and accessories that meet the salient characteristics listed below.
| Aurical FreeFit Probe Microphone Measurement Devices and Accessories |
| Qty. Required |
| 1081 PMM CS W/O HI-PRO US ONLY. Part #8-04-14547 |
| 2 |
| REM Tube, Blue Handle (50 pcs.). Part # 8-62-39400 |
| 2 |
| 1053 REM Tube Kit with ruler. Part # 8-62-61000 |
| 2 |
| 1053 Probe Tube Holder mk2. Part # 8-62-60800 |
| 2 |
| 1053 Ear Hook Upgrade Kit. Part # 8-62-61200 |
| 2 |
Delivery/Installation:
a. Delivery and installation kick-off discussion shall be coordinated with the POC and VACC Manager within 15 days of contract award.
b. Materials and equipment should not be delivered until the time of installation, as there is no storage space available at the site.
c. Installation must be during normal business hours, Monday through Friday, 8a-4:30p unless otherwise agreed. Federal holidays include New Year’s Day; Martin Luther King Day; President’s Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day and Christmas Day.
d. Delivery shall be coordinated at least 72 hours prior to required delivery date with the POC and VACC Manager.
e. Delivery Location: York VA Clinic located at 2251 Eastern Boulevard, York, PA 17402.
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