6515--Amarillo VA Health Care System Thomas E. Creek VA Medical Center Temperature Monitoring Kiosks Question and Answer

The purpose of this Amendment to Solicitation 36C25721Q0436 is to:

Extend the closing date to Thursday, February 25, 2021 at 4:00 p.m. CST.

Change the Place of Performance/ Delivery Location.

Quotes must be received no later than Thursday, February 25, 2021 at 4:00 p.m. CST. Email quotes to rastreva.upshaw@va.gov and danise.burt@va.gov. The subject line must specify 36C25721Q0436 Quote for Temperature Monitoring Kiosks. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

Place of Performance/Delivery Location:

Department of Veterans Affairs

Amarillo VA Health Care System

Thomas E. Creek VA Medical Center

6010 Amarillo Boulevard, West

Amarillo, TX 79106

All other terms and conditions of the original solicitation remain the same.

The purpose of this Amendment to Solicitation 36C25721Q0436 is to extend the closing date to Tuesday, February 23, 2021 at 4:00 p.m. CST. The deadline for questions was 2/8/2021.

Quotes must be received no later than Tuesday, February 23, 2021 at 4:00 p.m. CST. Email quotes to rastreva.upshaw@va.gov. The subject line must specify 36C25721Q0436 Quote for Temperature Monitoring Kiosks. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

All other terms and conditions of the original solicitation remain the same.

The purpose of this Amendment to Solicitation 36C25721Q0436 is to include the:

Extended closing date

Health Care System s answers to questions. The deadline for questions was 2/8/2021.

Quotes must be received no later than Thursday, February 18, 2021 at 4:00 p.m. CST. Email your quote to rastreva.upshaw@va.gov. The subject line must specify 36C25721Q0436 Quote for Temperature Monitoring Kiosks. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

All other terms and conditions of the original solicitation remain the same.

TEMPERATURE MONITORING KIOSKS QUESTIONS AND ANSWERS

Would Amarillo consider removing the FDA cleared component? No

What is the installation/configuration expectation for the VA? See Statement of Work. No installation was requested.

What are the training requirements after install for VA personnel? Internal training.

Is this for 1 location or multiple locations? See Statement of Work.

What is the ADA compliance requirements to support the veteran and staff populations (considering not all veterans have the ability to walk up to a KIOSK) There is no ADA compliance, temperature will be taken by staff if Veteran, employee, or guest is unable to use kiosks.

What is the desired physical footprint for a KIOSK with printer - Is there a limitation? Or a defined space/area already identified? Space is already defined.

What are the requirements for stickers (color, size, stick-on, customer graphics, other?) See Statement of Work and Line Item.

Verify if a stand-alone solution is desired, or will the VA require connectivity to a network? Yes. Network connectivity.

Are there any data access capabilities required for VA personnel/staff? No

If so, what is the intended methodology to access data? N/A

Is data storage required? No

Can the solution be wall mounted as an option? No

Does the VA have a particular OEM solution already in other facilities? Unknown but FDA certification is required.

FDA requirement we believe this is for hand-held devices only. Please clarify to ensure compliance or the right scope for your requirement in terms of FDA compliance. FDA certification is required.

Clarify you want to check skin temperature vs tear duct temperature which is a more accurate read. Skin temperature can fluctuate based on environmental conditions (hot out, sweaty, etc.). No. See Statement of Work.

The bid documents lists the following two requirements:

FDA Cleared Class II Medical Device (FLL designation)

ISO 60601: medical device safety

We would like to ask if a kiosk not meeting the above requirement would be considered? No

To support each Scanning unit, what type of stand is required? (Floor Stand, Table/Desktop Stand/Tilting Wall-mount?) See Statement of Work for technical requirements.

Can you provide specifications or a comparative sample model of the type of Printer required, and expected function? Would this printer be set to produce a printed sticker for each and every scanned person, or for printed reports of scans during a designated period? See Statement of Work for technical requirements.

Please clarify requirement for 4-year annual monitoring. Does this mean ongoing collection and Cloud storage of visitor/employee ID & temperature data, or simply commitment to support operation of Kiosks for 4 years? See Statement of Work for technical requirements.

3 Years Extended Warranty: Standard Warranty for such hardware normally covers Defective hardware & Workmanship in production of the device. Is this what is required, or does the VA also require Accidental Damage plan coverage? See Statement of Work for technical requirements.

With regards to specifications: Please find questions below:Â

A printer that prints the photo, temperature and date that verifies the screening.

QUESTION:

1 - Is there a preferred model of printer? See answers above

2 - What is the capacity of the needed printer (Is there a specific number of images that need to be able to be printed per roll of stickers)? See answers above

3 -Does printer need to be a stand alone or is it preferred to be incorporated into the kiosk For example into a hub. Please specify if either way would work. See answers above

Stand-alone kiosk that does not require calibration.

QUESTION:

All thermal imaging devices, regardless of technology used, in some situation may require calibration due to environment. Can you please clarify why you would not want calibration? See Statement of Work for technical requirements.

FDA Cleared Class II Medical Device (FLL designation)

QUESTION:

A temperature scanner devices is not technically a medical devices so they do not need to be cleared by FDA.

Can you please clarify? FDA clearance required

Medical-grade far-infrared sensor that measures temperatures.

QUESTION:

Please, provide technical specifications for this infrared sensor. See Statement of Work

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C25721Q0436 is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.

SET-ASIDE: Â This requirement is a Total Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS is 334510. In accordance with VAAR 852.219-11, any SDVOSB submitting a quote for this action must be verified for ownership and control and is so listed in the vendor information pages database (http://www.vetbiz.gov) upon submission of quote. Only qualified offerors may submit bids.

NAICS Code: 334510Â Electromedical and Electrotherapeutic Apparatus Manufacturing;

Size Standard: 1250 Employees

Introduction: A Firm Fixed Price award will be made to the lowest priced quote which adapts to the requirements within this solicitation, Statement of Work, and represents the best price to the Government.

Description of Work: The contractor shall provide Temperature Monitoring Kiosks and all necessary accessories and installment for the Amarillo VA Health Care System Lubbock Outpatient Clinic. The Contractor shall perform to the standards in the Statement of Work.

Place of Performance: Department of Veterans Affairs

Amarillo VA Health Care System

New Lubbock Outpatient Clinic

3510 4th Street

Lubbock, TX 79415

Delivery Date: 30 days after receipt of award.

Type of Contract: Firm Fixed-price

Evaluation and Award Factors:

Evaluation and Award Factors: Award will be made to the offer representing the best value to the Government considering technical and price factors, as stated below. All factors will be considered equal to price.

Lowest Price

Registered in SAM

Certified in VIP

After meeting the above requirements, then the Government will evaluate price.

Quote should be broken down as follows:

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

31.00

EA

__________

___________

Kiosk - Includes Kiosk unit,

printer, 1 roll of stickers,

Stop and Check sign,

4-year annual monitoring,

3 years of extended warranty

(total 4 years)

GRAND TOTAL

____________

Statement of Work - Temperature Management Kiosk

The Amarillo VA Health Care System (AVAHCS) is requesting 31 (thirty-one) temperature monitoring kiosks for all entry points of the hospital and outlying buildings to comply with CDC guidelines regarding temperature monitoring of Veterans, visitors and employees entering the facility.

The use of body temperature scanning will rapidly identify potentially contagious individuals and will help reduce the spread of contagion to staff, visitors and Veterans.

Salient Characteristics

Power Input: 100-240VAC

Operating Temperature: 59F 82.4F

Laboratory Accuracy: +/- 0.2C or 0.4F

Display: HDMI Backlit LCD

A printer that prints the photo, temperature and date that verifies the screening.

Self-serve and touchless thermometer

Stand-alone kiosk that does not require calibration.

FDA Cleared Class II Medical Device (FLL designation)

ISO 60601: medical device safetyÂ

Enhanced AI facial recognition, body temperature and mask recognition

Customizable

Medical-grade far-infrared sensor that measures temperatures

Approximately 400 scans per hour to accommodate high traffic hours

A standard RGB camera that coupled with software, directs users to position their face so that repeatable and unambiguous results can be achieved.

Submission of Quote (FAR 52.212-1 Instructions to Offerors Commercial Items):

The Offeror shall submit their quote on company letterhead and shall include pictures, specifications, unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.

All quotes received without this documentation will not be considered.

Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments.

Questions and Answers: Questions must be emailed and received NLT Monday, February 8, 2021 at 4:30 p.m. CST. No telephone inquiries. A combined list of questions and answers will be posted via an amendment to this solicitation prior to the closing date of the solicitation.

Quotes: Must be received NLT Tuesday, February 16, 2021 at 4:30 p.m. CST. Email your quote to rastreva.upshaw@va.gov. The subject line must specify 36C25721Q0436 Quote for Temperature Monitoring Kiosks. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

The following clauses and provisions apply to this solicitation:

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items

52.217-6 Option for Increased Quantity (MAR 1989)

52.217-7 Option for Increased Quantity-Separately Priced Line Item (MAR 1989)

852.215-71, Evaluation Factor Commitments (OCT 2019)

852.219-74, Limitations on Subcontracting- Monitoring and Compliance (JUL 2018)

852.219-75, Subcontracting Commitments Monitoring and Compliance (JUL 2018)

852.232-72, Electronic Submission of Payment Requests

52.212-1, Instructions to Offerors- Commercial Items (OCT 2018)

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

52.212-2, Evaluation- Commercial Items (OCT 2014)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es).

52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address: http://www.acquisition.gov/far/index.html

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-14, Limitations on Subcontracting, and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the vendor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO after the task order.

The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials about this task order. The vendor shall release no information. Any request for information relating to this task order, presented to the vendor, shall be submitted to the CO for a response.

Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

The vendor's employees will not require access to the Department of Veterans Affairs computer systems.

Delivery and Packing, Inspection/Acceptance requirements, Warranty:

The Contractor shall prepare and provide a copy of all load certifications to the Maintenance & Repair Supervisor and Chief of Engineering at the Amarillo VA Health Care System. The report shall be in an OSHA approved format showing all field tests performance, adjustment, and load testing results. The report shall be submitted to the Maintenance & Repair Supervisor and Chief of Engineering at the Amarillo VA Health Care System within five (5) business days after the service. Each report shall contain identifying information. The contractor shall provide all operational manuals, parts manuals, and repair manuals.

The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile requests for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application to register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently.

DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.