6515--36C26125Q0914 Mammography Tracking Software System
Closed Solicitation Posted
- Solicitation number
- 36C26125Q0914
- Agency
- Veterans Integrated Service Network 21 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
-
- Edward B Hunter edward.hunter@va.gov (702) 791-9000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is seeking a Mammography Tracking Software System through solicitation 36C26125Q0914. The procurement requires a software-only solution deployed on VA-provided servers that can track mammography patients, sync with PACS applications and voice recognition systems (specifically PowerScribe PS1), and provide web browser accessibility for radiologists. Key requirements include submitting comprehensive cybersecurity documentation including MDS2 worksheets, VA Directive 6550 Appendix A, and network protocols templates, as the system will handle sensitive patient data and integrate with existing VA medical systems. Quotes will be evaluated across five factors: Technical Description, Delivery Timeline, Pricing, Subcontracting Limitations certification, and SDVOSB/VOSB Status verification. The solicitation was posted on August 29, 2025, with questions due 72 hours before the September 12, 2025 submission deadline.
This opportunity utilizes no set-aside designation but requires SDVOSB/VOSB status verification through the VetCert database for consideration. The system will initially serve four locations with an estimated annual volume of 7,500 mammography patients, with potential for future expansion to additional enterprise locations as an optional task. Performance will take place in Palo Alto, California, with the software supporting features including patient risk tracking for service act and toxic exposure patients, customizable dashboards, and potential multi-language capabilities. The contract includes provisions for remote radiologist reading capabilities and requires validated sync mechanisms with existing VA medical systems. No incumbent contractors or specific award values are mentioned in the available documentation.
Notice text
2 versions
Update #2 · Latest ·
Mammography Tracking Software System Solicitation Questions with Responses (in red)
9/8/2025
Could you please clarify regarding the MDS2 worksheet referenced under Factor 1 Technical of the RFQ, which asks quoters to submit the MDS2-Worksheet, VA Directive 6550 Appendix A (fillable), and Ports/Protocols/Services Template v1.6 with the quote.
We understand the intent is a cybersecurity review for solutions deployed on VA's medical device VLAN.Â
Our offered solution is software-only, deployed on VA-provided servers, accessed via web browser, and is not an FDA-regulated medical device. With that context, could you please confirm:
Is the MDS2 submission mandatory for this RFQ's software-only offering? (We see it listed in Factor 1, but want to ensure we're applying it correctly to a software-only deployment.) Yes, an MDS^2 document is required for this procurement as it provides important information relating to the risk profile of the application.
Is there a need for an Equip platform within the MIS application? No
When reviewing patient data, history, and risk assessment while reporting, will the radiologist expect to have the MIS application and the view station/PACS synced through and an EXL drop? The Mammography Tracking System must sync with the PACS application and voice recognition systems. The offeror must specify the sync mechanism that has been validated with the respective vendors.
If yes, how many workstations? 4
Do the radiologists expect a direct API with a dictation system? For example, PowerScribe? Yes, PS1.
What is the annual volume of the 4 listed locations? Estimated volume 7,500
Will the breast imaging department be providing risk assessment information to a genetic counseling team? No
Is there an expectation to add additional locations? Yes
If so, is there an estimate within the contacted terms? Optional task, no definitive plan yet.
Is there an expectation for enterprise locations? For instance, no limit? Can the offeror clarify their question? This is not an enterprise solution for all VHA mammography programs.
Will the VA NTP be tracking service act patients? Yes
Will the VA NTP be tracking patients with toxic exposure? Yes
Is there a need for customizable dashboards or built-in analytics for patient tracking or outcomes? Yes
What languages must patient letters and communication support? English is required. Additional languages, such as Spanish, would be beneficial.
Will any radiologist be reading remotely? All radiologists in NTP read remotely.
Update #1 ·
FAR 52.212-1 Failure to respond to all the evaluation factors or respond in sufficient detail for the Government to conduct a meaningful evaluation may result in your quote being eliminated from competition prior to evaluation. Upon RFQ close, the Government will conduct a cursory review of the quote package. If it s determined that the Government cannot conduct a meaningful evaluation due to lack of response to an evaluation factor(s), your quote may be eliminated from competition. Timeliness. Make note of the solicitation closing date and time listed on the first page of the solicitation. All requests for information (RFI) must be submitted 72 hours prior to closing period. Instructions for preparation and submission: Quote format and content The quote must have information identifying the quoter, the solicitation number, and the contents as outlined below. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. To be considered for award, quotes must include: Factor 1 Technical A technical description of the items(s) being quoted in sufficient detail to evaluate in compliance with the requirements in the Statement of Work (SOW) and the solicitation. Factor 2 Delivery Provide an overview of the delivery timeline. Indicate if there are any supply chain and/or long lead timelines. Factor 3 Price Complete all contract line-item numbers (CLIN) listed in section B2 Price/Cost Schedule, and address all questions listed within each CLIN. Factor 4 852.219-76 VA Notice of Limitations on Subcontracting response. Complete the certification attached to this solicitation. Factor 5 - Credit for SDVOSB/VOSB Status At the time of submission of quote, the Quoter must represent to the contracting officer that it is a SDVOSB/VOSB concern Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and Verified for eligibility in the VetCert database (https://veterans.certify.sba.gov/#home).
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26125Q0914 0001.docx | DOCX document | |
| S02 36C26125Q0914.pdf | ||
| Ports Protocols Services Template.xlsx | XLSX spreadsheet | |
| VA Directive 6550 App A.pdf | ||
| MDS2-Worksheet.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--36C26125Q0914 Mammography Tracking Software System | Solicitation | |
| 6515--36C26125Q0914 Mammography Tracking Software System | Pre-Solicitation |
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