648-22-104 Correct HVAC Deficiencies

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is seeking qualified contractors to correct HVAC deficiencies at VA Medical Center facilities in Portland and Vancouver, Washington through Project 648-22-104. The scope of work involves upgrading aging Air Handling Units (AHUs) in Buildings 1 and 11, replacing exhaust fans, converting pneumatic controls to digital direct digital control (DDC) systems, and installing comprehensive monitoring equipment including sensors, transducers, and current switches. Key requirements include minimizing disruption to Medical Center operations with strict scheduling constraints allowing only 4-hour maximum downtime windows during weekdays, comprehensive installation and commissioning of all new equipment, and proper system integration and labeling. The solicitation targets small businesses in NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and seeks responses detailing capabilities, business classification, estimated project duration, Buy American compliance considerations, and past performance references. The response deadline for this Sources Sought Notice is November 14, 2025 at 4:00 PM Pacific Time, with technical drawings, specifications, and statement of work documents available for industry review.

This pre-solicitation opportunity contains no set-aside designations, though the VA is actively seeking participation from small businesses including HUBZone, 8(a), and Service-Disabled Veteran Owned Small Business (SDVOSB) entities. The estimated contract value ranges between $5,000,000 and $10,000,000, representing a significant capital investment in HVAC system modernization across two locations. No incumbent contractor is identified in the available documentation. The project scope encompasses mechanical design and planning for comprehensive HVAC corrections across multiple building wings, floors, basement, attic, and penthouse areas at both the Vancouver Campus (1601 E Fourth Plain Blvd) and Portland VAMC (3710 SW US Veterans Hospital Road). The technical specifications and mechanical design documents were prepared by AES Group, Inc. with an August 2025 design date, providing detailed equipment schedules, system layouts, and installation requirements for interested contractors to evaluate during the pre-solicitation phase.