5BDE Coconino High School JCLC Meals

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston is soliciting proposals for food service support for the Coconino High School Junior ROTC Leadership Challenge (JCLC) event at Camp Navajo in Bellemont, Arizona. The contractor must provide comprehensive meal preparation, transportation, serving, and facility cleanup services for 100 cadets and 27 cadre members across a four-day period from April 23-26, 2026, with contractor support hours from 0600-1900 hours daily. The solicitation requires compliance with Arizona State Food Service standards, submission of approved menus a minimum of 10 calendar days prior to the event, and implementation of a Quality Control Plan with issue reporting within seven days of identification. The contract will be awarded on a firm fixed-price basis per meal, with the government providing the dining facility and kitchen equipment while the contractor furnishes all personnel, supplies, materials, and equipment necessary to perform the work. The offer submission deadline is March 20, 2026 at 09:00 AM Eastern Time, and industry questions were due by March 13, 2026 at 09:00 AM ET; the government intends to make award without negotiations unless discussions become necessary.

This is a 100% Small Business Set-Aside solicitation with no identified incumbent contractors. The contract specifies seven meals totaling 889 meals, comprised of three breakfasts, one lunch, and three dinners, with specific menus provided in the Performance Work Statement and most meals served hot except for lunch on April 24 and breakfast on April 26. The Service Contract Labor Standards apply to this procurement, with prevailing wage rates for Cook I ($25.79 per hour plus 40% fringe benefits), Dishwasher ($20.54 plus 40%), and Janitor ($20.54 plus 40%) based on Arizona Coconino County wage determinations. All offerors must be registered in SAM with a valid Unique Entity Identifier (UEI), possess valid small business status certifications, and comply with buy American requirements and various other prohibitions and representations. While specific award values are not stated in the available documents, the meal pricing will be calculated based on the firm fixed-price per meal for each of the six line items covering breakfast, lunch, and dinner for both cadets and cadre. Performance of all services will take place at Camp Navajo in Bellemont, Arizona, with the contractor responsible for setup 30 minutes before each meal service and facility cleanup within two hours of service completion, with all meal service documentation and invoices submitted via the Web-based Assisted Funds for Evaluation (WAWF) system.