IA02 PWS 5BDE Coconino HS JCLC_FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

COCONINO HIGH SCHOOL JROTC LEADERSHIP CHALLENGE,

CAMP NAVAJO, BELLEMONT, AZ

23-26 APRIL 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide food service for the 100 Cadets and 27 Cadre at Army JCLC Leadership Challenge Exercise, hosted by the Coconino High School Junior ROTC Department, 23– 26 April 2026 Camp Navajo, Bellemont, Arizona. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, furniture, supplies, tools, materials, supervision, and other items and non-personal services necessary to provide food service support as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units. The Coconino High School JCLC will be held at Camp Navajo, multi-service military training site in Bellmont, Arizona where dining facility (DFAC) meal service is unavailable.

1.3 Scope: The contractor shall provide meals, supplies, equipment, services, and management as specified herein, for the Army JCLC Leadership Challenge Exercise, hosted by the Coconino High School Junior ROTC Department for 100 Cadets and 27 Cadre from 23-26 April 2026. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement. Specifications include off-site meal preparation, transportation of meals, meal-serving equipment, and supplies.

Specifications also include on-site storage, final preparation, serving, and post-meal clean up.

1.4 Objectives: The objective of this contract is to provide:

-Provide seven meals (3 breakfast, 1 lunch and 3 dinners) for 100 cadets and 27 Cadres.

-Maintain a Clean, efficient area to serve meals.

-Provide appropriate cutlery serving utensils and eating utensils for meals.

-Transport meals (both hot and cold) to designated facility on Camp Navajo for serving.

1.5 General Information

1.5.1 Quality Control Plan (QCP), the contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 7 days of identification of issues between the hours of 800am-5pm. Verbal reports shall be followed up by written reports with 5 days of the initial notification.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provide information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverable, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

New Year’s Day M. L. King Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Normal operating hours are from 8:00 AM-5:00 PM Monday through Friday.

1.5.4.1 Contractor Support Hours: The Contractor shall provide support between the Hours of 0600 to 1900 hrs. or until event is complete each day from 23-26 April 2026.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined with this PWS for the period stated. Contractors shall keep in mind that stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Camp Navajo 1 Hughes Ave, Bellemont AZ 86015, where the JCLC will take place.

1.5.6 Type of Contract: This will be a Firm-Fixed Price service contract

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will appraise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.9 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Physical Security. Actions that prevent the loss or damage of Government property. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

Workday. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report)

DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation

KO Contracting Officer OCI Organizational Conflict of Interest PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: Reserved.

3.2 Materials: The Government will provide a functional DFAC to include use of the sinks, counters, freezers, refrigerators, stoves, griddles, ovens, microwave ovens, and janitorial closet/fill station. Dumpsters will also be provided in order to aid in post meal cleanup.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Service:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed in this

PWS.

4.2 Materials: Reserved.

4.3 Vehicles and Equipment: Reserved.

4.4 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall furnish meals, equipment, supplies, and labor as outlined below for 100 Cadets, 27 Cadre attending the JCLC at Camp Navajo, Bellemont, Arizona during the period 23 – 26 April 2026. Meal delivery includes cooking/preparing either on-site or off-site, transporting to Camp Navajo DFAC, serving, cleaning serving line, and removing contractor-owned equipment at the completion of the JCLC rotation on 27 April 2025. The contractor shall serve meals at the designated Camp Navajo DFAC provided by the government.

Usage of the facility includes use of the sinks, counters, freezers, refrigerators, stoves, griddles, ovens, microwave ovens, and janitorial closet/fill station. The contractor shall clean all items used in the kitchen when they leave or as they found it. An inventory shall be conducted by the Contractor and the Government of the equipment furnished, to include condition for accountability purposes. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

5.2 Tasks: Tasks consist of the following:

5.2.1. Meal Requirements: The contractor shall provide the following meals for 100 Cadets and 27 Cadres:

DATE MEAL TIME Number of Cadets and Cadre

23 April 2026 Dinner 1800-1900 100 Cadets and 27 Cadre 24 April 2026 Breakfast 0700-0800 100 Cadets and 27 Cadre 24 April 2026 Dinner 1800-1900 100 Cadets and 27 Cadre 25 April 2026 Breakfast 0700-0800 100 Cadets and 27 Cadre 25 April 2026 Lunch 1230-1330 100 Cadets and 27 Cadre 25 April 2026 Dinner 1800-1930 100 Cadets and 27 Cadre 26 April 2026 Breakfast 0700-0800 100 Cadets and 27 Cadre Total Meals: 889

5.2.1.1 Menus and serving times: The contractor shall provide a menu similar to the following for each meal. All provided meals shall be served hot except for lunch on 24 April and breakfast on 26 April 2026. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

Dinner Meal, 23 April 2026, served from 1800-1900 Spaghetti Dinner (Pasta, Meat Sauce, Parmesan Cheese, Dinner Roll) Garden Salad (Tomato, Onion, Cheese, Croutons, Ranch Dressing) Assorted Desserts Punch/ Milk Lemonade

Breakfast Meal, 24 April 2026, served from 0700-0800 Breakfast Burritos (Contents: tortilla, scrambled eggs, sausage, cheddar cheese, potatoes and salsa) Milk/Juice/Cadre Coffee

Dinner Meal, 24 April 2026, served from 1800-1900 BBQ Pulled Pork Sandwiches Pasta Salad Corn on Cob Chips BBQ Sauce Assorted Dessert Milk/ Fruit Punch

Breakfast Meal, 25 April 2026, served from 0700-0800 Scrambled Eggs, Bacon, and Grilled Breakfast Potatoes Milk/Juice.

Lunch Meal, 25 April 2026, served from 1230-1330 Sack lunches made up of sandwiches (Turkey, Ham, American Cheese, Bread, Lettuce, Tomato, Mustard, Mayo, Ketchup) Apples or oranges Chips Milk/Juice

Dinner Meal, 25 April 2026), served from 1800-1930 BBQ hot dogs, hamburgers/cheeseburgers & buns, Ketchup, Mayo, Mustard Lettuce, Tomato, Onions, and American Sliced Cheese BBQ Beans Chips Assorted Dessert Milk/ Fruit Punch

Breakfast Meal, 26 April 2026, served from 0700-0800 Cold Cereal (Cereal, Muffins, Peanut Butter & Jelly Sandwiches)

Milk/Juice/Cadre Coffee

5.2.1.2 The contractor shall provide all food and condiments for use at each meal.

5.2.1.3 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.1.4 The contractor shall clean, wipe down and sanitize all tables at dining location as well food serving area and equipment. Cleaning includes removing trash to the nearest government provided dumpsters.

5.2.1.5 The contractor shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

5.2.1.6 The contractor shall tear down each meal service upon completion and remove all debris from site. Tearing down includes removing all food and serving equipment from the serving line, and cleaning/sanitizing. It further requires trash and packaging to be taken out to the nearest government provided dumpster.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1: CCR 145-2- Organization, Administration, Operations Training and Support

6.2 Federal Acquisition Regulations

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit A – Performance Requirements Summary.

7.2 Attachment 2/Technical Exhibit B – Deliverables Schedule.

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANC

E STANDARD

PERFORMANCE THRESHOLD

PWS Para. 5.2 The contractor shall provide meals for 100 Cadets and 27 Cadre participating in the Camp Navajo

JCLC, 23 – 26

April 2026.

Meals served are nutritious, filling, and of appropriate temperature in accordance with Arizona State Food Service standards.

The contractor shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time. Meals shall be served on time. The contractor shall serve meals during the times indicated below.

PWS Para. 5.2 The contractor shall clean, wipe down and sanitize all tables at dining location as well food serving area and equipment.

Cleaning includes removing trash to the nearest government provided dumpsters.

Clean up is completed immediately following each meal in accordance with Arizona State Food Service standards.

The contractor shall restore Dining Facility to be ready for preparing and serving the next meal no later than two hours after conclusion of the current meal.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/F ormat Submit To 5.2.1.1 Provide Menu

Once 1 A minimum of 10 calendar days prior to the event.

JCLC Camp Commander

Deliverable Frequency # of Copies Medium/F ormat Submit To

5.2.1.5 Meals Meals to serve

127 persons per day

3 Breakfasts 1 Lunch 3 Dinners

Each JCLC Camp Commander

5.2.1.6 Facility and Equipment Clean Up

After each meal 3 Breakfasts 1 Lunch 3 Dinners

Each JCLC Camp Commander

Invoice Once 1 Digital WAWF https://PIEE.e b.mil https://piee.eb.mil/ https://piee.eb.mil/