H162--VACHS Exterior Lighting Maintenance and Repairs

Request for Information (RFI) Operations / Project Management Questions

Solicitation No.:Â 36C24126Q0468

Project:Â VACHS Exterior Lighting Maintenance & Repairs

Locations:Â VA Medical Center Newington & West Haven

Finding the circuit breaker for each light or set of lights could take weeks. We think this should fall under their electricians to re-label all panels to our master list of lights after we renumber them.

VACHS Campus Electric Shop(s) will support determination and identification of panels/ breakers to exterior lights. Vendor to support listing and mapping documentation and verification for proper LOTO coordination and compliance.

ALL material I.E wallpacks, light poles, ballards should be order on as needed, once we walk though and pinpoint what we think will "fail" in the short term that's how we cut down the waste

Products may be ordered on a as needed bases is acceptable for the bulk of required inventory; base inventory will be procured and stored onsite per coordination with FMS Mgmt.

We need to order all material after we have contract referring to RFI #2

VACHS requires that $10K be allocated to the direct purchase of base replacement inventor items to be selected and coordinated with the VACHS Campus Electric Shop(s) as to vendor and specific items.

Outside seating area next to parking lot 6 OUT OF CODE romex feeding downlights under seating area roof (need to pipe / seal tight)

VACHS Newington Campus Electric Shop will remove the Parking lot #6 under canopy lights from inventory.

Outdated parking lot lights twin heads (if one goes bad do we replace both?)

Vendor is to repair and/ or replace all lights as required per standing count of fixtures and/or heads in place (if 2 heads per pole then 2 are to be maintained/ replaced).

We need to know what style of wallpack will be used for replacement like for like? we need to know what style uplighting will be used for replacement like for like?

Wall pack SATCO-65/756 120/100/80 3-CCT LED WP BNZ

Labeling system of all outdoor lights is solely on us or do we need to work with your in-house electricians so both parties understand the new system.

VACHS Newington Electric Shop will support but the expectation is that the existing numbers are to be utilized unless decided otherwise by all parties and that all fixtures are to be label new with clear, weatherproof and standardized labeling (Vendor s listing & mapping with be made current and shared).

Bulb replacement if a light is burning though x amount of bulbs in a set period should we replace the head? to cut down on wasted time and materials. this should have a value set by both VA and contractors

Vendor to replace bulb upon failure with repeat failures to justify replacement with LED kit per coordination with VACHS Campus Electric Shop(s).

We will not be responsible for any traffic cops needed on road work? To hire them west haven might need in some locations we need it in writing that the VA will hire cops as needed by us for road work and road signs

Vendor is not to block traffic or create any hazards to vehicles and/ or pedestrians. All work in lots, roadways, etc. shall have safety barriers to delineate and project equipment, staff and work zone(s) for all others. When working in parking lots, roadways, etc. the work efforts will create the lease impact on traffic flow and passage. FMS Mgmt. will support along with Police Service all preplanned and formally coordinated impact concerns.

Some styles of ballads are out of date. Finding the same style might be an issue. Do we need a plan of what to do if we can't find like for like?

VACHS expect that replacement lamps, parts be for same height and color type LED replacement kit(s) for existing hard to replace bulb fixtures (across all fixtures under contract).

Underground work if a circuit goes bad underground do we own it? Do we own repulling wire, or new pipe? under the parking lot? or sidewalks that could cost 10s of thousands to replace under both areas cutting concrete/ asphalt and replacing that would have to be a 3rd party to cut and replace concrete / asphalt outside of our scope of work.

VACHS expects that weather rated wire will be pulled through existing conduit systems and properly terminated where required to make repairs. No additional work like excavation and/ or new buried conduit is required under this contract.

Storage we think it makes sense to store ALL the material on site (in one area) at both NEWINGTON VA, WEST HAVEN VA

See answer to Question #3

Non-emergency time: What is our time frame for a non-emergency burnt out light / or pole head in writing from VA 24 hours 72 hours? we need a hard answer

72 hours.

If we work on a FED holiday for an emergency what is the pay scale?

Please refer to the Wage determinations attached

Do we need to order bulbs after we make a master list of what is on site? for each type of light

See answer to Question #3

Incumbent / Prior Service Contract - During the site visit, it was mentioned that there was a previous service contract, but they did not want to share details. Please include a question asking whether this is a new requirement or a re-compete, and if there is an incumbent contractor.

This is a new contract for services based on existing inventory Only consideration to note relative to the inventory as assessed per the pre-bid walk through, etc. is that non-working lights and fixtures will be repaired and included as part of this maintenance contract once addressed.

Contract Term / Option Years - Please confirm the full period of performance, including base year and all option years.

Base year is for the start and end as indicated on the contract and maybe less than a full year, etc. with option years to start and end as indicated on contract as well.

Mandatory Site Visit / Bid Eligibility- Since the site visit was mandatory, please ask the CO to confirm whether only contractors who attended the mandatory site visit are eligible to submit a proposal. Also, since this is an SDVOSB set-aside, please confirm that eligible bidders must both attend the mandatory site visit and be verified SDVOSB contractors. Some vendors appeared to attend even though they may not be SDVOSB, so I want to make sure we clearly understand the eligibility requirement.

Vendors that were part of the mandatory walk through are the recognized vendors to bid this service contract work at this time.

Existing Exterior Lighting Inventory / Map - The VA COR appeared to have a map showing the current exterior lighting inventory. It would be very helpful if the VA can provide that existing map or inventory list. It is always better to start with existing information than to build everything from scratch. Once awarded, we have 30 days to provide the complete inventory list to VA.

MAP Attached

Definition of Exterior Lighting Scope - It was not fully clear what should be counted as exterior lighting under this contract. Some items are obvious, such as standalone parking lot light poles, but others are less clear, such as building-mounted lights, landscape lights, canopy lights, seating area lights, and similar fixtures. We should ask the VA to clearly define which exterior lighting fixtures are included in the service scope. Very important.

SOW includes all lighting over 8 feet from grade as well as bollards.

Reporting Requirements - Please clarify whether the VA has preferred templates or reporting formats for:

- Inspection reports

- Deficiency reports

- Service tickets

- Maintenance logs

- Emergency repair reports

- Inventory reports

The SOW requires hard copies and electronic copies of reports within three business days.

Documentation and record keeping minimum standards are that they be clear, concise and complete in format and data collection. These documents are to be drafted and submitted for review, comments and acceptance before use. All documentation shall be submitted in hard copy and electronically.

Invoice Submission Procedures

Please clarify:

Invoice submission process

Required supporting documentation

Required approval signatures

Billing cycle expectations

Separate invoicing requirements for emergency work versus preventive maintenance

Whether electronic invoicing through Tungsten or another portal is required

The SOW references hourly billing and reporting requirements.

All billing requests (pencil copy) shall be submitted with details of work completed, supporting documentation, etc. for COR review and release of payment acceptance. Formal billing shall be submitted through TUNGSTEN for payment processing.Â

Is OEM/factory-certified training required for all lighting fixture manufacturers and models covered under this contract?

No OEM/ Factory-certification required, but license and experience with like work is required.

Would equivalent field experience and licensing be considered acceptable in lieu of OEM certification for standard lighting fixtures and components?

Yes, a license and experience with like work is required (e.g., exterior road and lot lighting systems).

Does the OEM certification requirement apply only to specialized lighting systems, controls, or proprietary equipment?

See answer to question #23

What documentation would the Government consider acceptable to demonstrate compliance with this requirement?

See answer to question #24

Decorative wall sconce fixtures? In Newington it was noted to not include. I would suggest we mark them during our survey but not maintain.

Agree

Canopy/recessed down lights? Newington requested we take care of recessed fixtures that were higher but not lower ones. I would suggest that down-lights over 12' above ground level to be our responsibility; all others to be noted in the initial survey but not maintained.

Agree

Also in Newington there were some canopy fixtures with exposed outdated wiring methods (romex exposed to the elements). Would we be responsible for correcting any wiring and are these fixtures in our scope.

VACHS Electric Shop to address.

Clarification on if we are responsible for restoring power to fixtures that are not receiving power (such as bad underground or interior wiring).

Only replace bad wires where required new conduit is out of SOW.

Clarification on inventory. We do not know what a cost would be for fixture parts to stock on fixtures that we do not have information on yet. I would suggest an approximate 15% inventory of existing fixture quantities with an allotment of $15,000 for Newington and $30,000 for West Haven to be determined after the initial inspection/survey. Also note that we need to comply with the Buy American Act.

Funds held in account VACHS Electric Shop to help draft supply orders.

Clarification on rate of pay. Prevailing wage rates with shift differentials and/or overtime required?

Wage determination has been added to amendment.

During the initial survey we will need continuous assistance from the maintenance electricians to find and mark/document the fixture feeds and controls. This will need to be noted in the contract.

Agree

In West Haven there are some wall wash fixtures that are beyond standard bucket truck height. This will need to be noted and a boom lift will be needed for repairs when required that would not be included in the standard repairs contract.

This question is on clear to the facility can the vendor(s) share information as to where and how many?

Also in West Haven, pole light access will often be blocked by parked cars. A process will have to be developed to gain access to fixtures and prevent possible fall hazards to vehicles below. We can not be responsible for delays or not meeting expectations due to not having access to the locations and we will not have the ability to be onsite waiting for vehicles to move and block/reserve parking spots.

This can and will be supported by the facility but only per prior planning/ scheduling by the vendor. Once the issue(s) area is identified, the vendor needs to be proactive and clear as to what is required for access so that the facility can support access and space needs. The facility will need two (2) weeks of prior notice and clear information from the Vendor to support all access needs.

Onsite fixture storage and access system will need to be developed. Possibly a Connex bin that would need to be provided by the customer.

Depending on amount of storge required, the facility may be able to help. If stock amount is approximately what can fit in an 8FT truck bed, there should be storage about the facility available. If more space is required, it may have to be stored in a Connex box and/or off site at an agreed-to location, etc.

Fixture disposal; Will there be disposal methods onsite for us for non-hazardous materials?

Contractor to address proper disposal and recycling directly with all required supporting paperwork (submit copies with applicable reports)

Technical & Scope Clarifications

SCADA System:Â The solicitation mentions a requirement to "repair the Supervisory Control and Data Acquisition (SCADA) system". Could you clarify if this contract is primarily for exterior lighting maintenance, or if it also requires specialized SCADA programming and technical repair services?

Typographical error. Solicitation has been amended to reflect Exterior Lighting Maintenance and Repairs only.

Equipment Inventory:Â The Statement of Work (SOW) requires the contractor to "furnish an initial detailed inventory" within 30 days of award. Does the Government have a current inventory of the fixture types, manufacturers, and lamp specifications available now to assist with the accuracy of our initial quote?

Contractor to develop site mapping with required identification data per site visit & coordination w/ onsite staff Site maps to be provided.

OEM Training:Â Bidders are required to be factory-trained by the Original Equipment Manufacturer (OEM) on the specific models of equipment. Could the Government provide the make and model of the current lighting control systems and major fixtures to ensure our technicians meet this qualification?

Not required.

Labor & Scheduling

Working Hours:Â The SOW states scheduled maintenance must be completed "outside of regular business hours and following dusk". Could you please define the Government s "regular business hours" for both the Newington and West Haven campuses?

VACHS typical hours are 7AM to 5PM

Emergency Response:Â While the solicitation states emergency services must be available on a 24-hour basis , is there a specific required onsite arrival time once a call is placed (e.g., within 2 or 4 hours)?

As coordinated with the facility and reasonable to all parties.

Safety & Site Access

OSHA Requirements:Â The solicitation specifies that site personnel must have an OSHA 10-hour certification and the site competent person must have an OSHA 30-hour certification. Are these certifications required to be submitted with the quote, or only upon contract award?

Upon contract award.

Waste Disposal:Â Is the contractor responsible for the full off-site disposal of all debris and spent lamps, or are there designated HAZMAT collection points available at the VA Medical Centers?

Contractor is responsible for proper disposal and documentation.

VA Connecticut Healthcare System Exterior Lighting Maintenance & Repairs Page 2 of 2 Combined Synopsis Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06; October 1, 2025. The most recent Federal Acquisition Circular can be found at Acquisition.gov. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $19 Million. The FSC/PSC is 5999. The West Haven VA Medical Center 950 Campbell Ave West Haven, CT 06516 is seeking to repair the Supervisory Control and Data Acquisition (SCADA) system. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 0002 Regular Hourly Rate HR 0003 Emergency Hourly Rate HR 1001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 1002 Regular Hourly Rate HR 1003 Emergency Hourly Rate HR 2001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 2002 Regular Hourly Rate HR 2003 Emergency Hourly Rate HR 3001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 3002 Regular Hourly Rate HR 3003 Emergency Hourly Rate HR 4001 Facility Lighting Maintenance Semi-Quarterly Inspection YR 4002 Regular Hourly Rate HR 4003 Emergency Hourly Rate HR STATEMENT OF WORK EXTERIOR LIGHTING MAINTENANCE AND REPAIRS VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER NEWINGTON VA MEDICAL CENTER WEST HAVEN BACKGROUND VA Connecticut Healthcare System West Haven Campus requires Maintenance Services for an inventory of exterior lighting serving both Newington and West Haven Medical Centers. VACHS is currently seeking services for all labor, transportation, parts, equipment, and experience necessary to provide preventive maintenance, scheduled and unscheduled repairs of exterior campus light fixtures. JUSTIFICATION Veterans Health Administration (VHA) seeks to continue to improve the operational capabilities of campus exterior lighting applications by establishing services that result in fewer operational problems, improved communications, increased efficiency within the facility and to improve the quality of services to veterans. LOCATION OF SERVICES VA Medical Center Newington 555 Willard Avenue Newington, CT 06111 VA Medical Center West Haven 950 Campbell Avenue West Haven, CT 06516 PERIOD OF PERFOMANCE Base contract period shall be 07/1/2026 06/30/2027. The contract will also contain the provision for (4) annual option years: Option Year 1: 07/01/2027 06/30/2028 Option Year 2: 07/01/2028 06/30/2029 Option Year 3: 07/01/2029 06/30/2030 Option Year 4: 07/01/2030 06/30/2031 QUALIFICATIONS To be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the West Haven Campuses of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. Bidders must provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract including electrical license qualification. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. All work shall be performed by a licensed and qualified electrician. The contractor shall maintain sufficient stock of various lamps and parts needed for repair and maintenance of the equipment or be able to secure parts within seventy-two (72) hours. All parts used shall be new OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. A mandatory pre-bid site visit is required. Bidders shall perform a pre-bid walkthrough: 8:30 a.m. May 13, 2026 at VA Medical Center West Haven located at 950 Campbell Avenue, West Haven, CT 06516. Meet at Building 15 and obtain a temporary day badge and complete a sign-in sheet. 11:00 a.m. May 13, 2026 at VA Medical Center Newington located at 555 Willard Avenue, Newington, CT 06111. Meet at Building 3, 3rd Floor and obtain a temporary day badge and complete a sign-in sheet. SCOPE OF WORK The contractor shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document including preventive maintenance, inspection, and scheduled repairs. Scheduled maintenance shall be completed Monday through Friday outside of regular business hours and following dusk. No work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer. US Federal Holidays: New Year s Day Martin Luther King Jr. Day President s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth Description of Services: Maintenance, Inspections and Testing to maintain compliance with all NFPA and OSHA requirements and regulations. Service Provider shall schedule and coordinate all work with the VA COR and/or authorized Facilities Management staff. Furnish an initial detailed inventory and numbering of all exterior lighting fixtures at the Newington Campus and the West Haven Campus to include manufacture, size and specifications of each fixture or series of fixtures, parking lot and/or building location, lamp type and electrical and/or voltage requirements along with associated pull box(es) and/or electrical panel and location with breaker identified. Any required outages shall follow proper coordination and notification through the VA COR to the Chief Engineer. All LOTO requests and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of Lockout Tagout devices for any energy source with the VA COR/Maintenance & Operations Supervisor. Coordinate Hot Work Permit with VA Connecticut Healthcare System Occupational Health/Safety Service. Protect all equipment in place during replacement activities. Service provider shall clean up work area and all debris and properly dispose per local and federal jurisdiction regulations. Scheduled Maintenance Requirements: The manufacturer maintenance procedures take precedence over other recommended maintenance procedures. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with the VA COR/Maintenance & Operations. Perform a visual inspection of all exterior lighting fixtures included in this contract once every 60 days. Complete and furnish a detailed report of deficiencies for both Newington and West Haven campuses. Furnish a quote of all deficiencies outlined within seven (7) business days. Spare Parts and Expendables Inventory Lamps Unscheduled/Emergency Repairs & Service Calls Requirements: Unscheduled Repairs shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work, labor hours, and parts cost prior to the commencement of work. Emergency services and repairs are available on a 24 hour per day basis and will be invoiced at the prevailing straight time or overtime contract customer rate. Vendor shall submit the following associated with unscheduled repairs: Labor Hours: Minimum 2 Hours Parts Cost: Minimum Total $500.00 SUBMITTALS/DELIVERABLES Full campus inventory shall be furnished to the VA Contracting Officer and VA Contracting Officer Representative within 30 calendar days of contract award. The contractor shall submit two (2) hard copies and electronic copy of all maintenance, test, inspection, repair, and installation data/reports to the COR within three (3) business days. The contractor shall submit any waste manifest documents as applicable. Service provider shall furnish all material certifications for any replacement parts used. The service provider shall furnish a warranty on all parts, materials, and labor for a minimum of one year for all work performed. SPECIAL INSTRUCTIONS All service provider personnel, sub-service providers and representatives visiting VA sites will be required to sign-in upon arrival at Newington: Building 3, 3rd Floor or at West Haven: Building 15 and/or retain a temporary VA badge. Each visiting individual is required to enter their name, their company s name, VA project title, reason for visit, and the times of arrival and departure. Arrangements for after normal hour working site visits must be made in advance and during normal working hours. General: The Contracting Officer reserves the right to terminate any services, without payment for services completed, if such services are not needed or are not being adequately completed. Approved Plans and Permits: Prior to the start of work, submit to VA copies of all required permits. Site Visits: Day to day project administration will be performed by the COR. Periodic reviews, tests, and other field observation by the Government are not to be interpreted as superintendence nor as resulting in any approval of the service provider s apparent progress toward meeting the Government s objectives; but are intended to discover any information that the Contracting Officer may be able to call to the service provider s attention to prevent costly misdirection of effort. The service provider shall remain responsible for constructing, operating, and maintaining the site in full accordance if the requirements of this solicitation. The service provider shall provide VA with a copy of all inspection reports for inspections conducted by local, regional, and state code authorities from the start of construction through issuance of the certificate of occupancy or completion. The service provider shall develop and provide to the VA the following: Safety Plan: The service provider shall produce work in accordance with the latest editions of all applicable DVA guidelines (e.g. Construction Standards, Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission (JCAHO) requirements), NFPA, Federal and State codes pertinent to the project scope. All applicable personnel on site are required to obtain an Occupational Safety and Health Administration (OSHA) 10 hour construction certification, and the site competent person for the service provider must obtain an OSHA 30 hour construction certification. Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. NARA Records Management Requirements The following standard items relate to records generated in executing this contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. The contract period of performance is July 1, 2026 to June 30, 2026. Places of Performance Address: 555 WILLARD AVENUE Newington, CT Postal Code: 06111 Country: UNITED STATES Address: 950 Campbell Avenue West Haven, CT Postal Code: 06516 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (Oct 2025) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) VAAR 852.219-75, limitations on Subcontracting (NOV 2022). All quoters shall submit the following: Questions: Any questions must be submitted in writing no later than Wednesday 20 May 2026 at 5:00 PM EST. Answers to the questions will be posted by the following week. Site Visit information: Site visits will be held on Wednesday, 13 May 2026 at 11:00 AM EST located at the Newington VAMC and on Wednesday, 13 May 2026 at 08:30 AM EST located at the West Haven VAMC. Please contact Melissa Metevelis directly (melissa.metevelis@va.gov; 203-932-5711 x4199) to schedule attendance at West Haven VAMC and Harlan Corriveu directly (harlan.corriveau@va.gov; 203-932-5711 x6731) to schedule attendance at the Newington VAMC. Please note all questions must be submitted to Shawn Lawrence (Shawn.Lawrence@va.gov), prior to Wednesday 20 May 2026 at 5:00 PM EST. No questions will be answered at the site visit. Quote: Offeror shall provide a quote using the Line item table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards. All quotes shall be sent to the Contract Specialist, Shawn Lawrence at Shawn.Lawrence@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price: Quotes will be compared by price. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.  Past Performance The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 26 May 2026 at 5:00:00 PM EST. All quotes shall be emailed to Shawn Lawrence at Shawn.Lawrence@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Shawn Lawrence, Shawn.Lawrence@va.gov.