5860--Varian FullScale on Premise Renewal FY26 (VA-26-00004776)

The Department of Veterans Affairs Technology Acquisition Center Austin is seeking to procure a nine-month renewal of Varian FullScale on Premise IT hosting solution for the Richard L. Roudebush VA Medical Center in Indianapolis. This sole source procurement involves software maintenance and hosting services that support Varian's ARIA Oncology Information System and Eclipse products, providing 24/7/365 monitoring, system maintenance, and frequent software updates for critical oncology treatment systems. The VA intends to award this contract directly to Varian Medical Systems, Inc. under statutory authority allowing for sole source awards when only one responsible source can satisfy agency requirements. The justification for this approach stems from the significant costs and complexities that would result from switching to alternative providers, including the need to replace two Linear Accelerator treatment machines and extensive staff retraining that could disrupt patient care. The solicitation deadline is September 11, 2025 at 12:00 Eastern Time, with Contract Specialist Julia Renna and Contracting Officer Evan Schlisserman serving as the primary procurement contacts.

This procurement does not utilize any set-aside designations and is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. Varian Medical Systems, Inc. is identified as both the incumbent provider and the intended sole source contractor, having provided a proprietary letter confirming they are the only authorized provider for installation and upgrades of their systems. While the total estimated contract value has been redacted from the available documentation, the contract represents a firm-fixed price arrangement for a nine-month performance period extending into Fiscal Year 2026. The services will be performed at the VA medical facility located at 1481 West 10th Street, Indianapolis, Indiana 46202. Market research conducted by the VA, including a Request for Information posted on SAM.GOV, confirmed that no competitive alternatives exist for this specialized oncology system support requirement.