5640--Entry Vestibule Insulation - NWI

The Department of Veterans Affairs Network Contracting Office 23 is seeking entry vestibule insulation services for the Nebraska-Western Iowa VA Health Care System located at 4101 Woolworth Avenue, Omaha, Nebraska. This pre-solicitation notice indicates the VA's intent to award a sole source, firm-fixed price contract to BEAR LLC under the authority of 38 USC 8127(c), which allows contracting officers to solicit from verified service-disabled veteran-owned small businesses (SDVOSB) when only one source is deemed reasonably available. The procurement falls under NAICS code 238290 (Other Building Equipment Contractors) and product service code 5640 (Wallboard, Building Paper, And Thermal Insulation Materials). While not constituting a formal solicitation, the notice allows interested vendors to demonstrate their capabilities by submitting capability statements, proposals, or quotations to Contract Specialist John Milroy at john.milroy@va.gov by 4:00 PM Central Time on September 5, 2025. The government will review any submissions solely to determine whether to conduct the procurement on a competitive basis, though the final determination remains at the government's discretion.

This procurement does not utilize a traditional set-aside designation but rather leverages the VA's authority to award sole source contracts to verified SDVOSBs, with BEAR LLC identified as the intended contractor. The notice does not specify contract values, budget ranges, or detailed quantities for the insulation work required at the VA health care facility. The government has established a tight timeline, with the notice posted on September 2, 2025, and responses due by September 5, 2025, providing interested parties only three days to submit their capability documentation. The solicitation number 36C26325Q1048 will remain archived for 60 days following the response deadline. No incumbent contractor information is provided in the documentation, suggesting this may be a new requirement or standalone project for the VA facility's entry vestibule insulation needs.