4540--Hines FY 26 Waste Management (VA-26-00029929)

Introduction

This is a REQUEST FOR INFORMATION only. Pursuant to FAR Part 10.002(b)(2)(iii) and (viii) (Market Research), the purpose of this notice is to:

1. Determine the commercial practices of companies engaged in providing the service needed;

2. Determine feasibility of use of General Services Administration (GSA) Federal Supply Schedule (FSS) Pursuant to FAR Part 8, FAR Part 12, FAR Part 13, and/or FAR Part 15; and

3. Determine availability of Service Disabled Veteran Owned Small Business (SDVOSB) and VOSB set aside pursuant to FAR Part 19

This notice in no way obligates the Government to any further action.

Requirement

This notice is issued by the Department of Veterans Affairs (VA), Strategic Acquisition Center, Frederick, MD (SAC-F), to identify sources capable of providing the services described in Performance Work Statement (PWS) for HITC Waste Management below.

THERE IS NO SOLICITATION AT THIS TIME

RFI SUBMISSION INSTRUCTIONS

All responses must be submitted to Riley Bender (Riley.Bender@va.gov) and Michael Silva (michael.silva3@va.gov) by 3:00PM EST, on or before February13, 2026 with a Subject line of "HITC Waste Management RFI Response". Responders will receive an electronic confirmation acknowledging receipt of a response but will not receive individualized feedback on any questions. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 10 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI. The Capabilities Statement must include answers to the capability questions. Please ensure the question number is referenced within the RFI response. Below are the capability questions to be answered:

Provide a brief corporate profile of your company. Information in this profile should include: Organization name; UEI; Organization's website; Contact Name; Contact Telephone; Contact E-mail address.

Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 541219, if believed a better NAICS code is suitable please indicate which one and why.

For vendors that are SDVOSB, are you able to perform 51%?

If applicable, GSA Schedule/Contract Number, schedule and SIN category.

List any previous or existing contracts you have with the VA where similar work was performed to this requirement. Also, is there an existing contract vehicle you recommend be used for this procurement?

What contract vehicle do you recommend for this requirement?

What pricing structure do you recommend?

Does your organization have an existing GSA schedule for this type of requirement?

What key questions do you need to see answered in a future PWS/SOW before you decide to respond to the solicitation?

Please describe your work experience handling pickup and disposal of waste and recycling.

Disclaimer:

This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information.

PERFORMANCE WORK STATEMENT

1. BACKGROUND

The Department of Veterans Affairs, Hines Information and Technology Center (HITC)

currently has a requirement for waste and recycling pick-up services.

2. SCOPE OF WORK

The contractor shall provide all resources necessary to accomplish the deliverables

described in the (PWS), except as may otherwise be specified. The contractor shall be

responsible for providing HITC with waste and recycling containers for pick-up and

disposal at building 215, which includes the following:

a. Twenty (20) clean and sanitary 65-gallon recycling totes;

b. Four (4) bales of cardboard on pallets;

c. One (1) tri-wall container for electrical waste on a pallet;

d. Two (2) 10-yard dumpsters One (1) time weekly for miscellaneous waste; and

e. One (1) 30-yard roll-off dumpster for waste.

This process is completed on the dock area at Building 215 where everything is secure.

A warehouse staff member is always present to monitor the pickup up process.

Contractor employees will not be allowed inside the facility. A receipt shall be provided

for each pick-up.

PERFORMANCE PERIOD

The period of performance is one (1) year base with four (4) one-year option periods.

Period Estimated Dates

Base

May 03, 2026 May 02, 2027

Option One

May 03, 2028 May 02, 2029

Option Two

May 03, 2029 May 02, 2030

Option Three

May 03, 2030 May 02, 2031

Option Four

May 03, 2031 May 02, 2032

Any work at the Government site shall not take place on Federal holidays or weekends

unless directed by the Contracting Officer (CO).

There are ten (11) Federal holidays set by law (USC Title 5 Section 6103) that VA

follows:

Under current definitions, four are set by date:

New Year's Day January 1

Juneteenth June 19

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at:

The Department of Veterans Affairs

Hines Information and Technology Center (HITC)

5000 S. 5th Avenue

Building 215

Hines, IL 60141