HVAC
Closed Pre-Solicitation Posted
- Solicitation number
- F3N0425314A001
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Kaiserslautern Rhineland-Palatinate Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Forces in Europe - Air Forces Africa (USAFAF) is soliciting a contractor to manufacture, deliver, and assemble a complete air conditioning system for Fire Station #8, Building #1058 at Ramstein Air Base in Germany. The procurement includes a REMKO MVV 2003 DC inverter multi-split VRF air conditioning system with one outdoor unit, one floor console, nine indoor wall-mounted units, nine wired remote controls, and a complete refrigerant pipe network using seamless copper pipes with thermal insulation. Key contract requirements include compliance with German regulations (DIN EN standards, VDI standards), U.S. Air Force standards including cybersecurity requirements per UFC 4-010-06, job site mobilization with appropriate scaffolding and safety measures, system commissioning, and provision of R 410A refrigerant. The contractor must obtain a risk assessment per German Labor Protection Law, coordinate with the Health & Safety Coordinator, and have an independent expert conduct a comprehensive technical handover inspection including pressure testing, evacuation, and system calibration. While specific evaluation criteria and proposal deadline information are not detailed in this pre-solicitation notice, the contractor must deliver as-built documentation in both English and German within 20 days of turnover, including CAD files in DWG format, technical specifications, installation and maintenance manuals, and electrical diagrams.
This pre-solicitation notice indicates no set-aside designations are being used for this procurement. The contract requires the exclusive use of REMKO manufacturer components, as confirmed by coordination with the HVAC-Shop and validated by an AF Form 679 waiver approved on August 23, 2022. The system comprises specific quantities: one outdoor unit (REMKO MVV 2003 DC), one floor console (BK-1000 Plus S), one condensate collection tray, nine indoor wall-mounted units (REMKO MVW 222), and nine remote controls. The project is managed by the 435th Construction and Training Squadron with a target completion date that had been set for September 2025, though this appears to be a historical reference given the current posting date of March 30, 2026. The contractor bears all costs for site entry passes, police clearance certificates, waste disposal, and storage area maintenance, and no specific award value or budget range is disclosed in this pre-solicitation notice.
Notice text
2 versions
Update #2 · Latest ·
Manufacturing, delivery and assembly of entire air conditioning system, consisting of:
1. Job Site Mobilization
- Construction site setup
- Work platform, scaffolding, and/or ladders. Installation height: max. 3.50 m above floor.
2. Air conditioning system, consisting of:
Description: REMKO MVV 2003 DC
Quantity: 1 each
Manufacturer: Remko
Model: MVV 2003 DC
Item number: 1623680
Description: Floor console BK-1000 Plus S
Quantity: 1 each
Manufacturer: Remko
Model: BK-1000 Plus S
Item number: 1613273
Description: Condensate collection tray incl. oil separator MVV 2000/Duo
Quantity: 1 each
Manufacturer: Remko
Model: MVV 2000/Duo
Item number: 260128
Description: REMKO MVW 222
Quantity: 9 each
Manufacturer: Remko
Model: MVW 222
Item number: 1623504
Description: KFB-4 wired remote control
Quantity: 9 each
Manufacturer: Remko
Model: MVD 222-1002/MVW 222-562
Item number: 1613269
- Fixed price for the refrigeration connection of indoor air conditioning units in connection with
the technical handover of equipment by REMKO (also for A2L refrigerants in accordance with
DIN EN 60335-2).
- The contractor must announce all necessary power requirements for CTS pre-installation.
3. Pipe network:
Refrigerant pipes made of seamless drawn copper from Cu-DHP, strength R220 soft according to
EN 12735-1, cleaned inside, pipe ends sealed, with factory-fitted thermal insulation made of
modified polyethylene according to DIN EN 14313 with structured white protective film. Building
material class flame retardant CL s1 d0 according to DIN EN 13501-1, does not drip when burning,
minimal smoke development. Permissible operating pressure 169 bar with 3-fold safety up to 100 °C
according to EN 14276.
Installation of pipes in accordance with DIN EN 378-2 and DKI i.164, copper pipes in refrigeration
and air conditioning technology. Brazing using silver or phosphorus solders in a protective gas
atmosphere. Pressing with special press fittings for refrigerant-carrying pipes in accordance with
DIN EN ISO 14903.
Brazing is carried out using brazing alloys in accordance with DIN EN ISO 17672, recommended
brazing alloys CuP 179 or CuP 279, if necessary, fluxes in accordance with DIN EN 1045 type
FH10 must be used. For solders AG 134, AG 145, and AG 244, use flux in accordance with DIN
EN 1045. Type: FH 10. Brazed joints may only be made by qualified personnel. Before and during
the joining process by brazing or welding, the pipes must be flushed with dry protective gases, e.g.,
inert gases (noble gases, nitrogen, and mixtures thereof) or forming gases (e.g., nitrogen-hydrogen,
nitrogen-argon, etc., max. hydrogen content 4 vol.%). When using capillary solder and press fittings,
consult the respective fitting manufacturer regarding the possible areas of application, particularly
the maximum permissible operating pressures.
Pipe network consisting of following components:
Description: Refrigeration pipe, insulated, installed according to design.
Quantity: according to design
Manufacturer: Remko
Model: 3/8”, 3/4”, 1/4”, 1/2”,
Item number: 260128
Description: Y-distributor set for MVV AT/IT fluid and suction line
Quantity: 2 sets
Manufacturer: Remko
Item number: 1611095
Description: 4-way distributor set for liquid gas and suction line
Quantity: 2 sets
Manufacturer: Remko
Item number: 1611096
Description: Condensation hose 16/18 mm diameter, per meter
Quantity: 1 each per wall unit
Manufacturer: Remko
Item number: 1613053
Description: Condensation pump KP-6
Quantity: 1 each per wall unit
Manufacturer: Remko
Item number: 1613251
The installation of the distribution sets involves connecting and soldering the refrigerant lines
already connected by the installer to the distributors. Since absolute cleanliness must be ensured
in this complex pipe system, soldering is carried out under dry nitrogen.
4. Miscellaneous / Additional services, special services:
- The pipe dimensions must be checked by the contractor and adjusted if necessary.
- The contractor must adjust the system components so that the planned functions and
performance are achieved and the legal requirements are met. The air volume flows must be
adjusted in accordance with the calculated settings. Measured values must be documented.
- The contractor shall provide one-time training for the operating and maintenance personnel for
the system. Leading time for coordination: 2 weeks.
- If necessary, the delivery and installation of special fastening structures, e.g., brackets and
support frames is also part of this contract.
- Delivery of the operating materials and media required for commissioning and trial operation,
particularly the required refrigerant R 410A.
5. As-built documentation
As-built documentation, digital revision documents in German and English language including:
- System diagrams.
- General electrical diagrams and connection diagrams in accordance with DIN EN 61082-1
“Electrotechnical documentation ”
- Compilation of the key technical data.
- Copies of the required test and manufacturer certificates.
- All operating and maintenance documents, required for safe and economical operation.
- Protocol on the training of maintenance and operating personnel.
FAR 52.225-5, Trade Agreements“One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.
Update #1 ·
Please see attached documents:
1. SOW AC 20250930
Files
| File | Type | Posted |
|---|---|---|
| SOW AC 20250930.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Replace HVAC Rooftop Units at Building 2275 | Army National Guard | No set-aside | |
| Brand Name or Equal - WaterFurnace Model: UBH015R for B3631 & B3635 - Turnkey Replacement | Air Education and Training Command | No set-aside | |
| DCDO - HVAC Maintenance | Pacific Air Forces | No set-aside | |
| Air conditioner | Construction and Equipment | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity