4130--Yaskawa VFD Replacement for Yaskawa Air Handlers Straight SB Set-Aside_Yaskawa Authorized Distributors

The Department of Veterans Affairs Medical Center in White River Junction, Vermont, is seeking to procure four Yaskawa Variable Frequency Drives (VFDs) to replace failed units for air handlers in their facility. The procurement consists of two 30 horsepower VFDs (480V, 40A) and two 25 horsepower VFDs (480V, 34A), with all units required to be new Yaskawa brand components to ensure compatibility with existing air handlers and building automation systems. The solicitation mandates that factory-authorized start-up service be included to extend the warranty period. The evaluation will be based solely on the lowest price criterion, making this a straightforward price-based competition. The solicitation was posted on July 10, 2025, with responses due by July 17, 2025, at 16:30 Eastern Time, providing vendors with a seven-day response window.

This procurement is designated as a Total Small Business set-aside under NAICS code 334512 with a size standard of 650 employees, restricting competition to qualifying small businesses. The solicitation specifically targets four Yaskawa-authorized small business distributors in the New England region: AmeriTech Contracting, LLC, Results & Sales & Service LLC, Sartron LLC, and Farrar Inc. The VA medical center staff will handle the installation of the VFDs internally, reducing the scope of work for the awarded contractor. The place of performance is located at 163 Veterans Dr, White River Junction, VT 05009, where the failed VFDs are currently operating at full speed only, creating inefficiencies in the building's environmental control systems. The procurement falls under PSC category 4130 for Refrigeration and Air Conditioning Components, reflecting the nature of the HVAC-related equipment being purchased.