4120--Mobile Chiller
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C24825Q1093
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- James A. Haley Veteran Affairs Hospital Tampa, Florida 33579, United States
- Points of contact
-
- Marcus Lewis marcus.lewis2@va.gov (813) 940-0316
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is conducting market research for a comprehensive mobile chiller system for the James A. Haley VA Healthcare System in Tampa, Florida. The procurement involves a 1000 Ton Dunham Bush modular magnetic bearing chiller with refrigerant 513A, housed in a modified 40-foot shipping container and delivered on a 48-foot step deck trailer, along with two 100 HP pumps and supporting equipment. This mobile solution is critical to prevent hospital operational disruptions and potential patient relocations that could occur if the facility's current chillers fail during repairs, as the system is currently operating at maximum capacity due to facility expansion. Vendors must demonstrate capabilities in design and engineering services, mechanical and electrical analysis, and provide comprehensive warranty coverage including five years on compressor parts and one year on all parts and labor. Response packages must be submitted electronically to Contracting Officer Marcus Lewis by September 3, 2025, and should include company information, capability statements, previous project experience, delivery timelines, certifications, and product distribution authorization.
This opportunity is designated as a set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 333415 for Air-Conditioning and Warm Air Heating Equipment Manufacturing. The mobile chiller system must accommodate interchangeable use between Building 100 Bed Tower and Building 39 Central Energy Plant, with delivery scheduled to the Facility Maintenance Central Energy Plant Building 39. Key technical specifications include 460V/3/60 electrical requirements, five magnetic bearing compressors, BACnet compatibility, and onboard non-proprietary controls. The system must be capable of replacing the functionality of two 500-ton chillers, which are not acceptable due to spatial constraints at the facility. This sources sought notice serves market research purposes only and does not constitute a commitment to issue a future solicitation, though it indicates the VA's urgent need to address critical infrastructure vulnerabilities at this healthcare facility.
Notice text
Sources Sought Notice
Title: Mobile Chiller for James A. Haley VA Healthcare System
Synopsis: This is a Sources Sought notice seeking information and capabilities from qualified vendors for the procurement of a mobile chiller system for the James A. Haley VA Healthcare System. Due to spatial constraints, the use of two 500-ton chillers is not acceptable. This notice is issued for market research purposes only and does not constitute a solicitation or a promise to issue a solicitation in the future.
Background: With the expansion at the James A. Haley VA Healthcare System (JAHVA), the current number of chillers is running at maximum capacity. If one chiller goes down for repairs, it will impact water temperatures to critical levels in areas of the hospital, causing major disruptions to hospital operations and patient care, potentially resulting in the need for patient relocation.
Scope: The Facility Management Section requires a mobile chiller that can be used interchangeably at Building 100 Bed Tower and Building 39 Central Energy Plant (CEP). The contractor is expected to deliver the necessary components to build a mobile chiller package that meets or exceeds the salient characteristics provided. The solution must accommodate the following specifications:
Design and engineering services, including mechanical and electrical analysis.
Modification and insulation of a 40 long by 9 6 high shipping container to house the new chiller package.
Provision of a 48 step deck trailer.
Delivery of a 1000 Ton Dunham Bush modular magnetic bearing chiller with refrigerant 513A, 460V/3/60, 5 magnetic bearing compressors, electrical line reactors, internal variable speed drives, onboard controls (non-OEM and non-proprietary), BACnet compatibility, chiller isolation valves, and a five-year warranty on compressors (parts only) plus a one-year warranty on all parts and labor.
Provision of a 100 HP base mount chilled water pump and a 100 HP base mount condenser water pump (both 460V/3 with 100 of head).
Delivery of two 100 HP VFDs for pumps.
Provision and installation of a package air conditioning unit to be mounted on a closed container.
Purpose: The purpose of this requirement is to ensure backup chiller capability in case of failure, thereby maintaining continuous patient care.
Warranty: The government requires a standard manufacturer industry warranty term. No extended warranty requiring advance payment will be accepted.
Delivery Schedule: All deliveries to be made to 13000 Bruce B Downs Blvd, Tampa, Florida 33612.
Place of Delivery: James A. Haley Veterans Hospital, Facility Maintenance Central Energy Plant Building 39, Tampa, FL 33612.
Personnel Qualifications: Contractor personnel must be competent, dependable, knowledgeable, trained, certified, licensed, and experienced. The government reserves the right to request copies of personnel qualifications during performance. The contractor must provide the requested information within five (5) business days of the request.
Submission Instructions: Interested vendors are requested to provide the following information in their response:
Company Name, Address, and Point of Contact Information
Capability Statement demonstrating the ability to meet the requirements
Previous experience with similar projects, including contract numbers and points of contact
Approximate lead time for delivery and installation of the chiller system
Any relevant certifications or industry standards held by the company
Letter of Authorization to distribute product.
Origin of country
Responses to this Sources Sought notice should be submitted electronically to [Marcus Lewis] by [9/3/2025]. All responses should be submitted via email only in PDF format hyperlinks will not be accepted.
Disclaimer: This notice is for informational purposes only and does not oblige James A. Haley VA Healthcare System to award a contract or pay for any information solicited. Respondents will not be notified of the results of the market research. All information received in response to this notice will be used for planning purposes only.
Contact Information: For any questions or further information, please contact: [Marcus.Lewis2@va.gov]
We appreciate your interest and look forward to receiving your submission.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24825Q1093_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 4120--Mobile Chiller | Award Notice | |
| 4120--Mobile Chiller | Solicitation | |
| 4120--Mobile Chiller | Pre-Solicitation |
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