4110--Pharmacy refrigerators | Tulsa VAMC 623
Closed Solicitation Posted
- Solicitation number
- 36C24W25Q0130
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Department of Veteran Affairs Eastern Oklahoma VA Healthcare System Tulsa, Oklahoma 74127, United States
- Points of contact
-
- Ian Putnam ian.putnam@va.gov (360) 759-1971
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) is seeking to procure pharmacy refrigerators, freezers, and ice makers for the Tulsa VA Medical Center through a Request for Quotation (RFQ) numbered 36C24W25Q0130. The solicitation is specifically for 13 Follett Symphony Plus ice makers (in various sizes), 5 pharmacy freezers, and 12 refrigerators of different capacities intended for a new 58-bed inpatient hospital. Quotes are due by May 21, 2025, at 10:00 AM Pacific Time, with vendors required to submit electronically to the contract specialist Ian Putnam. The procurement will be conducted under Simplified Acquisition Procedures for Commercial Items, with vendors expected to provide equipment, delivery, and installation services. Additional questions from potential vendors can be submitted until May 16, 2025, with the solicitation incorporating provisions from Federal Acquisition Circular 2025-03.
The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 333415 and Product Service Code 4110. Two potential vendors have been preliminarily identified: Aldevra, LLC and Government Sales, LLC. The total acquisition remains under the Simplified Acquisition Threshold of $7.5M, with a contract performance period between September 4th and November 15th, 2025. Contractors must provide a full 12-month warranty and coordinate installation with the VA's Contracting Officer's Representative, who will handle water, drain, and electrical connections. The place of performance is the Eastern Oklahoma VA Healthcare System located at 440 S. Houston Ave, Tulsa, OK 74127, with contractors responsible for delivering and installing specific equipment including 11 REF5P refrigerators, 1 20cu ft refrigerator, 10 countertop 25lb ice makers, 3 freestanding 25lb ice makers, and 1 countertop 50lb ice maker.
Notice text
3 versions
Update #3 · Latest ·
This is an amendment to previously posted combined synopsis/solicitation:
We are addressing the questions and answers to the amended solicitation 36C24W25Q0130_2.
Extend solicitation submission due date to 05/21/2025 10:00am PST.
Additional questions are allowed by 05/16/2025 10:00am PST (If needed).
All other terms and conditions remain unchanged.
Questions and Answers:
Question 1: Several of the models listed below have been replaced with new model numbers.
Answer 1: A substitution for a more modern or updated Follett model is acceptable.
Question 2: Both ice dispensers listed have conflicting information. If they want the icemaker to be removable from the base, the correct model should be our freestanding model and not the countertop.
Answer 2: The requirement is Qty:10 of the 25lb ice makers in countertop configuration, Qty: 3 of the 25lb ice makers in free standing configuration, and Qty: 1 of the 50lb ice makers in countertop configuration.
Question 3: They have a Neutronpenic Filter listed. I am not familiar with this. Would you be able to obtain clarification on this as well, please?
Answer 3: This is a pre-filter for filtering out bacteria in the water. This item is only required if it is an option offered by the equipment manufacturer.
Question 4: Lastly, item 6. Is this a 20 cu ft refrigerator or REF5P?
Answer 4: The requirement if for Qty: 11 of the REF5P, and also Qty: 1 of the 20cu ft REF20-PH-R0000G.
Question 5: When will this be shipping? Most VAs handle their own installation. However, is this something that you want us to include?
Answer 5: Delivery shall occur between September 4th 2025 and November 15th 2025. From the SOW: The contractor will provide and install the following refrigerators, freezers, and ice machines. Installation will include delivery and placement in required locations, removing, and disposing of any packaging materials and trash, and assembly... VA will hook up water, drains and electricity as required. It is the contractor s responsibility to allow and accompany VA employees to thoroughly inspect and test devices. It is the contractor s responsibility to document and report any device found defective or unacceptable to the COR and replace defective or unacceptable device at no cost to the government.
Update #2 ·
This is an amendment to previously posted combined synopsis/solicitation to add the Brand-name justification for the Pharmacy refrigerators. All other terms and conditions remain unchanged.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(i)The solicitation number and a statement that the solicitation is issued as a request for quotation (RFQ).
(ii)A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24W25Q0130_3.docx | DOCX document | |
| Brand Name Justification CO BC Signed Redacted.pdf | ||
| 36C24W25Q0130_2.docx | DOCX document | |
| RFQ 36C24W25Q0130.pdf | ||
| 36C24W25Q0130_1.docx | DOCX document |
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