4110--NTX - Laboratory Refrigerators

Closed Pre-Solicitation Posted

Solicitation number
36C25725Q0461
Agency
Responses due
Set-aside
Service-Disabled Veteran-Owned Small Business

Opportunity facts

Place of performance
Department of Veterans Affairs VA North Texas Healthcare System Dallas TX 75216

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs Veterans Health Administration (VA North Texas Healthcare System) is seeking to procure two specific laboratory refrigerators for medical sample storage through a competitive solicitation. The procurement includes a single-door, 23 cu.ft. glass-front refrigerator and a double-door, 45.8 cu.ft. glass-front refrigerator, both designed to operate at 0-8 degrees Celsius for storing laboratory samples, reagents, culture media, calibrators, and quality control materials. The solicitation will use a Lowest Price Technically Acceptable (LPTA) evaluation methodology, assessing technical capability, price, and past performance with equal weight. Vendors must demonstrate technical compliance with detailed specifications, including 115V electrical requirements and specific dimensional constraints. The solicitation (36C25725Q0461) requires offerors to provide three professional references showing satisfactory performance in similar equipment procurement within the past three years, with responses due by April 7, 2025, at 1:00 PM EDT.

The procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 333415 for Air-Conditioning and Commercial Refrigeration Equipment Manufacturing. While specific award value is not explicitly stated, the contract period is anticipated to run from May 1, 2025, to April 30, 2026. The government will evaluate proposed prices for reasonableness by comparing them against the Independent Government Estimate and prices from other offerors. The solicitation allows for potential option periods, with the government reserving the right to evaluate offers by adding total prices for all options to the base requirement. The contracting office is located in San Antonio, Texas, with performance to occur at the VA North Texas Healthcare System in Dallas, Texas. Vendors must be prepared to meet stringent technical requirements and provide evidence of past performance to be considered for this procurement opportunity.

Notice text

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Technical Capability

Price

Past Performance

Technical and past performance, when combined, are equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Selection Criteria:

The scope of the purchase is only that the vendor delivers the correct items that are requested:

Single door, glass door refrigerator

Kind of material: Painted steel 1-door with clear glass front entry

Electrical Data: 115V, 60Hz

Dimensions, size, capacity: 23 cu.ft, 37.8x28.0x78.5 in (DxWxH) exterior; 28.5 x 24 x 58 in interior

Principles of operation: 0-8 degrees Celsius cold storage

Restrictive environmental conditions: N/A

Intended use: Refrigerators will be used to store samples, reagents, culture media, calibrators, and QC that are used for patient testing.

Equipment with which the item is used with: N/A

End item application: EE114051

Double door, glass door refrigerator

Kind of material: Painted steel 2-door with clear glass front entry

Electrical Data: 115V, 60Hz

Dimensions, size, capacity: 45.8 cu.ft, D x W x H 36.6 x56.5 x 78.5 in exterior; 26 x 52.5 x 58 in Interior

Principles of operation: 0-8 degrees Celsius cold storage

Restrictive environmental conditions: N/A

Intended use: Refrigerators will be sued to store samples, reagents, culture media, calibrators, and QC that are used for patient testing.

Equipment with which the item is used with: N/A

End item application: EE151437

Price: Evaluated for reasonableness, completeness, and fairness by comparing the proposed prices with the Independent Government Estimate and prices posed by other offerors.

Past Performance: Availability of 3 references who can validate experience within the past 3 years. Must have at minimum, a Satisfactory past performance in providing similar or related equipment.

A Lowest Price Technically Acceptable (LPTA) evaluation will be performed in accordance with FAR 15.101-2(c).

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the quote of the lowest priced Offeror only. If the lowest priced Offeror s quote is determined to be Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors quotes. If the lowest priced Offeror s quote is determined to be Unacceptable, then the Government may evaluate the next lowest priced quote, and so forth and so on, until the Government reaches the lowest priced quote that is determined to be Acceptable. However, the Government reserves the right to evaluate all Offerors quotes should it desire to conduct discussions, or otherwise determine it to be in the Government s best interest.

Files

File Type Posted
P02 - VA NTX Lab Refrigerators Solicitation - 36C25725Q0461.docx DOCX document
36C25725Q0461_1.docx DOCX document

Notice history

Notice Type Posted
This notice Latest pre-solicitation Pre-Solicitation
VA North Texas Laboratory Refrigerators Original Solicitation

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