4110--Consolidated Refrigerators
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24526Q0266
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- VA Maryland Health Care System Loch Raven VA Medical Center Baltimore, Maryland 21218, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is seeking market research information regarding the procurement of consolidated refrigerators for the VA Maryland Health Care System. This Request for Information (RFI) is issued for sources sought purposes only and is not a formal solicitation. The primary objective is to identify capable firms and gather market data to inform the development of the requirement and acquisition strategy. Key requirements include delivery and installation of new refrigeration equipment, vendor-trained representative assembly and validation, compliance with VA security protocols, and provision of contractor-supplied personal protective equipment. Respondents are evaluated based on their ability to address salient characteristics for each refrigerator model, current government contract holdings, invoicing methods, required certifications, and estimated rates. The deadline for submitting responses is 12:00 PM Eastern Time on February 16, 2026, with submissions directed via email to Contracting Specialist James Ferro at james.ferro@va.gov.
This procurement is not subject to a set-aside designation, though Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) are preferred respondents. The specific equipment required includes six Helmer iLR105-GX units, 17 Whirlpool WRT311FZDZ units, six Helmer iPR105-GX units, and 17 Whirlpool WUR35X24HZ units, totaling 46 consolidated refrigerators. Equipment delivery is required to both the Loch Raven VA Medical Center and Perry Point VA Medical Center in Maryland, with a minimum of four shipments required. The suggested NAICS code is 333415 (Air-Conditioning and Refrigeration Equipment Manufacturing), and the PSC code is 4110 (Refrigeration Equipment), though firms may recommend alternatives. The contract scope focuses on replacing aging equipment, reducing spare parts inventory, and simplifying maintenance training within the VA Maryland Health Care System.
Notice text
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This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.
Responses must be submitted by 12:00 PM EST, February 16th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.
The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.
Suggested NAICS: 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
Suggested PSC: 4110 Refrigeration Equipment
Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.
Items to be Procured:
Manufacturer Part #
Item Description
Item Quantity
ILR105-GX
HELMER REFRIGERATOR-FREEZER FOOD
6
WRT311FZDZ
WHIRLPOOL REFRIGERATOR-FREEZER FOOD
17
Ipr105-GX
HELMER REFRIGERATOR-FREEZER FOOD
6
WUR35X24HZ
WHIRLPOOL REFRIGERATOR-FREEZER FOOD
17
Statement of Work:
The VA Maryland Health Care System is seeking to procure 46 new refrigerators to replace aging equipment and comply with the VAMHCS equipment standards established to reduce spare part inventory and simplify employee training for the repairs and maintenance of the equipment.
SCOPE:
The contractor shall deliver and install all equipment with all specified salient characteristics. Only new equipment will be accepted.
The contractor shall provide shipping, transport, and installation of all equipment necessary to meet the requirements and capabilities listed within the scope.
The contractor shall deliver the equipment to the Baltimore VA Medical Center and Perry Point VA Medical Center as established by the COR. Shipments will be broken out into a minimum of 4 shipments to reduce storage space needed by the VA.
The assembly and validation of the system must be performed by a vendor service trained representative.
PROTECTION OF PROPERTY
The contractor shall protect all items from damage. The contractor shall take precautions against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.
SECURITY REQUIREMENTS
The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff.
The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement.
The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC).
Salient Characteristics:
VAMHCS Standard Helmer iLR105-GX
(1) Minimum 5.3 Cu Ft. capacity for refrigerator volume
Temperature Range 2 degrees Celsius to 10 degrees Celsius, plus or minus 4 degrees
Maximum external dimensions, 24x31.5x27 inches (WxHxD)
Minimum 2 internal shelves
Certified to UL and CSA standards
Meets NSF/ANSI 456 Vaccine Storage Standard and include certificate of calibration
Energy Star certified
Minimum warranty of 7 years on compressor
Minimum warranty of 2 years parts and 1 year labor
VAMHCS Standard Whirlpool WRT311FZDZ
Minimum 20 Cu. Ft. capacity for refrigerator volume
Minimum 6 Cu. Ft. capacity for freezer volume
Maximum Width of 33 inches and Maximum depth of 33 inches
Certified to UL Standard
Door color stainless steel (fingerprint resistant)
LED interior lighting
Reversible doors
Minimum warranty of 1 years parts and labor
VAMHCS Standard - Helmer iPR105-GX
Minimum 5.3 Cu Ft. capacity for refrigerator volume
Temperature Range 2 degrees Celsius to 10 degrees Celsius, plus or minus 5 degrees
Maximum external dimensions, 24x31.5x27 inches (WxHxD)
Minimum 2 internal shelves
Certified to UL and CSA standards
Meets NSF/ANSI 456 Vaccine Storage Standard and include certificate of calibration
Energy Star certified
Minimum warranty of 7 years on compressor
Minimum warranty of 2 years parts and 1 years labor
VAMHCS Standard Whirlpool WUR35X24HZ
Minimum 5 Cu. Ft. capacity for refrigerator volume
Maximum external dimensions of 35x24x26 inches (HxWxD)
Door color stainless steel (fingerprint resistant)
LED interior lighting
Reversible door
Certified to UL Standard
Minimum of 3 interior shelves
Minimum warranty of 1 years parts and labor
If you are interested, please e-mail the following information:
Company Name:
UEI Number:
Cage Code:
Dun & Bradstreet Number:
Person of Contact (including telephone number and email address).
Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.).
Are you a distributor or a manufacturer?
If you are an authorized distributor, please provide confirmation on Company Letter Head.
If you are a distributor, who is the manufacturer?
Where is the manufacturer located in the world?
Do you currently hold a government contract?
Contract Number?
Type of contract?
Are these particular quoted items under contract?
With whom (GSA, SEWP, etc )?
If GSA what Schedule and SIN?
Can your company provide the service for the listed Department of Veterans Affairs locations?
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Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it s more appropriate?
How do you invoice for this service, including rates?
What Certifications, State and/or Federal, if any must you have to perform this service?
Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.
Please provide estimated rates if possible.
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0266.docx | DOCX document |
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