36C24526Q0266.docx

SUBJECT*

Consolidated Refrigerators

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Specialist James Ferro james.ferro@va.gov 202-745-8000

PLACE OF PERFORMANCE

Loch Raven VA Medical Center

3901 Loch Raven Blvd

Baltimore MD

ADDITIONAL INFORMATION

This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.

Responses must be submitted by 12:00 PM EST, February 16th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.

The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.

Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.

Items to be Procured:

Statement of Work:

The VA Maryland Health Care System is seeking to procure 46 new refrigerators to replace aging equipment and comply with the VAMHCS equipment standards established to reduce spare part inventory and simplify employee training for the repairs and maintenance of the equipment.

SCOPE:

1.1. The contractor shall deliver and install all equipment with all specified salient characteristics. Only new equipment will be accepted.

1.2. The contractor shall provide shipping, transport, and installation of all equipment necessary to meet the requirements and capabilities listed within the scope.

1.3. The contractor shall deliver the equipment to the Baltimore VA Medical Center and Perry Point VA Medical Center as established by the COR. Shipments will be broken out into a minimum of 4 shipments to reduce storage space needed by the VA.

1.4. The assembly and validation of the system must be performed by a vendor service trained representative.

PROTECTION OF PROPERTY

The contractor shall protect all items from damage. The contractor shall take precautions against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

SECURITY REQUIREMENTS

1. The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff.

2. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement.

3. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC).

Salient Characteristics:

VAMHCS Standard – Helmer iLR105-GX

(1) (1) Minimum 5.3 Cu Ft. capacity for refrigerator volume

(2) Temperature Range 2 degrees Celsius to 10 degrees Celsius, plus or minus 4 degrees

(3) Maximum external dimensions, 24x31.5x27 inches (WxHxD)

(4) Minimum 2 internal shelves

(5) Certified to UL and CSA standards

(6) Meets NSF/ANSI 456 Vaccine Storage Standard and include certificate of calibration

(7) Energy Star certified

(8) Minimum warranty of 7 years on compressor

(9) Minimum warranty of 2 years parts and 1 year labor VAMHCS Standard – Whirlpool WRT311FZDZ

(1) Minimum 20 Cu. Ft. capacity for refrigerator volume

(2) Minimum 6 Cu. Ft. capacity for freezer volume

(3) Maximum Width of 33 inches and Maximum depth of 33 inches

(4) Certified to UL Standard

(5) Door color stainless steel (fingerprint resistant)

(6) LED interior lighting

(7) Reversible doors

(8) Minimum warranty of 1 years parts and labor

VAMHCS Standard - Helmer iPR105-GX

(1) Minimum 5.3 Cu Ft. capacity for refrigerator volume

(2) Temperature Range 2 degrees Celsius to 10 degrees Celsius, plus or minus 5 degrees

(3) Maximum external dimensions, 24x31.5x27 inches (WxHxD)

(4) Minimum 2 internal shelves

(5) Certified to UL and CSA standards

(6) Meets NSF/ANSI 456 Vaccine Storage Standard and include certificate of calibration

(7) Energy Star certified

(8) Minimum warranty of 7 years on compressor

(9) Minimum warranty of 2 years parts and 1 years labor

VAMHCS Standard – Whirlpool WUR35X24HZ

(1) Minimum 5 Cu. Ft. capacity for refrigerator volume

(2) Maximum external dimensions of 35x24x26 inches (HxWxD)

(3) Door color stainless steel (fingerprint resistant)

(4) LED interior lighting

(5) Reversible door

(6) Certified to UL Standard

(7) Minimum of 3 interior shelves

(8) Minimum warranty of 1 years parts and labor

If you are interested, please e-mail the following information:

1. Company Name:

0. UEI Number:

0. Cage Code:

0. Dun & Bradstreet Number:

1. Person of Contact (including telephone number and email address).

1. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).

1. Are you a distributor or a manufacturer?

3. If you are an authorized distributor, please provide confirmation on Company Letter Head.

3. If you are a distributor, who is the manufacturer?

3. Where is the manufacturer located in the world?

1. Do you currently hold a government contract?

4. Contract Number?

4. Type of contract?

4. Are these particular quoted items under contract?

4. With whom (GSA, SEWP, etc…)?

3. If GSA what Schedule and SIN?

1. Can your company provide the service for the listed Department of Veterans Affairs locations?

1.

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1. Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it’s more appropriate?”

1. How do you invoice for this service, including rates?

1. What Certifications, State and/or Federal, if any must you have to perform this service?

1. Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.

1. Please provide estimated rates if possible.

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