4110--Canteen Walk-In Cooler Condenser, Evaporator and Associate Parts

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 seeks procurement of a cafe walk-in cooler condenser, evaporator, and associated parts with full installation services, with quotes due August 28, 2026, at 1:00 p.m. EDT. This is a total SDVOSB set-aside.

Place of performance is the Richmond VA Medical Center, 1201 Broad Rock Boulevard, Richmond, Virginia 23249. Delivery to the warehouse loading dock is required during normal business hours (Monday–Friday, 8:00 a.m. to 3:30 p.m., excluding federal holidays), and all installation work must occur Monday–Friday, 8:00 a.m. to 4:00 p.m., excluding federal holidays. The base performance period runs August 28 through October 27, 2026, with delivery and installation completion required by October 26, 2026.

The procurement requires a complete walk-in cooler replacement solution including equipment, labor, travel, tools, materials, supervision, and field service technician deployment. Technical requirements include pressure tests on the refrigerant line set, sealant application, and recharging with R448A refrigerant. The cooler must arrive defect-free or be replaced at no government cost. The NAICS code is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing; the PSC code is 4110, Refrigeration Equipment. The small business size standard is 1,250 employees.

Award goes to the lowest-priced offeror meeting all requirements and demonstrating technical capability. Evaluation criteria include price reasonableness, technical approach (detailed installation plan, pressure testing procedures, startup and commissioning steps, R448A compliance, warranty support), project understanding, and past performance. Vendors must be SAM-registered, provide manufacturer licensing verification or signed reseller/distributor authorization agreements, and comply with applicable federal contract clauses including security prohibitions, personnel vetting, and DEI non-discrimination requirements. Quotes are submitted via email to Ronnie Gregory at Ronnie.Gregory@va.gov.