37th TRG Family Retreat

Air Education and Training Command is soliciting hotel or resort services for a 1-night, 2-day military family resiliency retreat on September 19–20, 2026, with RFI responses due July 22, 2026. The requirement is not set-aside.

The 37th Training Group True North Religious Support Team in San Antonio, Texas, seeks an offsite, smoke-free, family-friendly facility to accommodate 22 military families (22 service members, 22 spouses, and approximately 45 children). The facility must provide 22 double rooms with double beds; two catered buffets (breakfast 9:00–11:00 AM and dinner 5:00–7:00 PM on September 19) with beverages including sweet tea, unsweet tea, lemonade, water, and coffee; 22 meal vouchers for additional meals beyond provided buffets; and free parking.

Conference space requirements include one room seating 44 adults for presentations and 89 people for meal service, equipped with audio/visual equipment and on-site technical support; a second conference room for up to 45 children with childcare services beginning 5:00 PM. The facility must provide early check-in, late checkout, and waterpark access prior to room readiness, along with on-site family-oriented amenities including an indoor water park, arcade, bowling, and outdoor activities. Families are responsible for arcade, ride, and additional food costs beyond provided meals and vouchers. All lodging, conference space, meals, and standard amenities must be consolidated into a single nightly room rate, with a liability fee added to the total quote.

The 502d Contracting Squadron issued RFI FA301626Q7112 for market research purposes. Respondents must address small business status, prior military customer experience, direct facility ownership, smoke-free certification, and pricing to Aisha Adams (aisha.adams@us.af.mil) and Rheame Griffin (rheame.griffin.2@us.af.mil).