RFI Document-37th TRG Family Retreat.docx
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- Attached to
- 37th TRG Family Retreat
- Solicitation number
- FA301626Q7112
About this file
This is a Request for Information (RFI) document for market research purposes issued by the 502d Contracting Squadron on behalf of the 37th Training Group (TRG) True North Religious Support Team at Joint Base San Antonio. The RFI number is FA301626Q7112, and responses are due no later than Wednesday, 22 July 2026, at 10:00 AM CDT. The government seeks a single, all-inclusive solution from a smoke-free, family-friendly resort for a one-night, two-day resiliency retreat scheduled for 19-20 September 2026 to support military family cohesion.
The requirement encompasses lodging for 22 rooms accommodating up to 44 adults and 45 children, buffet-style breakfast and dinner served in a private conference room with meal vouchers included, and two conference spaces—one capable of seating all attendees for meetings and meals and another for childcare services. All costs for meals, conference space, and standard amenities must be consolidated into a single nightly room rate. The facility must provide standard audio/visual equipment for presentations, furniture for adults and children, and family-friendly amenities including highchairs and changing tables. Additionally, the resort must offer on-site family-oriented recreational activities such as an indoor water park, arcade, bowling, and outdoor activities. Respondents must submit a completed questionnaire addressing small business status, prior military customer experience, direct facility ownership, smoke-free certification, and pricing factors to Aisha Adams (aisha.adams@us.af.mil) and Rheame Griffin (rheame.griffin.2@us.af.mil). This RFI is voluntary market research only and does not constitute a binding quote or contract obligation.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1-37 TRG Family Retreat PWS.pdf |
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Request for Information (RFI)
FA301626Q7112
37 Training Group (TRG) True North Family Retreat September 2026 Joint Base San Antonio (JBSA) The 502d Contracting Squadron is conducting market research on behalf of the 37 TRG True North Religious Support Team (RST) to identify potential sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 19-20 September 2026. This RFI FA301626Q7112 is for planning purposes only and does not constitute a Request for Quote (RFQ). Participation in this RFI process will not obligate the Government in any capacity, and no reimbursement will be provided for costs associated with the submission of information.
Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:
· Attendance: Up to 44 adults and 45 children.
· Lodging: Twenty-two (22) rooms for a duration of one (1) night.
· Meals: Buffet-style breakfast and dinner served in a private conference room and 1 meal voucher.
· Facilities:
· One (1) conference room capable of seating all attendees for meetings and meals.
· One (1) conference room capable of holding up to 45 children during childcare hours.
· Access to on-site family-oriented recreational activities.
· Amenities:
· Standard audio/visual (A/V) equipment for presentations.
· Furniture, including tables and seating for adults and children.
· Family-friendly amenities such as highchairs and changing tables.
· Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.
Information Due (Close Date): No later than Wednesday, 22 July 2026, 10:00 AM CDT (or sooner).
Please complete the attached questionnaire and submit it along with supporting documentation directly to the following contracting personnel: Aisha Adams, aisha.adams@us.af.mil Contracting Specialist with courtesy copy to Rheame Griffin, Contracting Officer rheame.griffin.2@us.af.mil . Please reference RFI number in subject line of all emails.
1. The Government is gathering information for market research only to find contractors able to provide this items. Providing information is STRICTLY VOLUNTARY.
2. Is your company a small business under the applicable NAICS code i.e. 721110 - Hotels and Motels)?
(Yes/ No)
3. If Small Business, please identify company’s socio-economic concern(s): (HUBZone, service-disable veteran-owned small bus., women-owned small bus., etc…)
4. Have you previously provided similar retreat, lodging, or conference services to military customers?
| (Yes/No) | ||
| 5. Are you the direct owner/operator of the resort facility providing the lodging, meals, and conference spaces? | (Yes/ No) |
6. If you do not manufacture/produce the items, do you obtain them from a small business in the USA?
| (Yes/ No) | |
| 7. Is your facility a completely smoke-free and family-friendly environment? | (Yes/No) |
| 8. Does your facility have the capability to provide buffet-style meals directly within the conference rooms as requested? | (Yes/ No) |
9. Market and Pricing Factors.
a. Are there any specific factors when providing a quote (pricing, grade of silicon) etc.
10. Laws or regulations unique to this requirement that would affect providing this product?
11. This RFI is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award.
Attachments
1. Attachment 1 – 37 TRG Family Retreat PWS Mission ~ Wingman ~ Partners
File details come from the government source that posted it. Updated .