36C78625Q50151 -- R607

The Department of Veterans Affairs National Cemetery Administration is seeking drawing and digitization services for its Midwest District Office located in Indianapolis, Indiana. The solicitation (36C78625Q50151) requires a contractor to digitize approximately 6,000 large format drawings from 51 cemetery locations, including documents on mylar, vellum, and paper. Contractors must scan materials at 600 dpi TIFF resolution, apply specific electronic file naming conventions, and provide weekly project reports. The evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, with technical acceptability determined by demonstrated experience in at least three comparable digitization projects within the last five years and an on-site manager with a minimum of three years document digitization experience. Proposals are due by March 13, 2025, at 16:00 ET, with a contract period of performance of 90 days from the award date.

The contract is set aside exclusively for small businesses under NAICS code 561410, with a size standard of $19 million. Contractors may perform the work either on-site at the VA facility in the Minton-Capehart Federal Building in Indianapolis or at an approved off-site location. The digitization effort covers documents ranging from 12"x18" to 30"x42" in size, with 98% of materials expected to be in black and white and 2% in color. The wage determination indicates that workers will be compensated according to Service Contract Act guidelines, with minimum wages starting at $17.75 per hour for newer contracts. The total project scope involves processing documents from approximately 64 cemeteries, with deliverables including two identical NAS devices containing digitized files and a complete index. The contract will be awarded as a firm-fixed-price agreement, with work to be completed during standard business hours (8:00 AM-4:30 PM, Monday-Friday).