354 CE Exhaust System Maintenance

The Department of the Air Force Pacific Air Forces is seeking a contractor to provide inspection, maintenance, and repair services for designated kitchen ventilation, exhaust, make-up air, and heat recovery systems at Eielson Air Force Base. The contractor must furnish all labor, equipment, materials, supervision, tools, supplies, certifications, and transportation necessary to perform monthly, quarterly, bi-annual, annual, and additional requested cleanings in accordance with the Performance Work Statement. Key qualifications include International Kitchen Exhaust Cleaning Association (IKECA) certification with a minimum of three years' experience, with all technicians required to hold IKECA Certified Exhaust Cleaning Technician (CECT) credentials and at least one crew member certified as an IKECA Certified Exhaust Cleaning Specialist (CECS). Services must comply with NFPA 96 standards and OSHA requirements, with routine service call response time of 24 hours and emergency repair response within 4 hours. The evaluation will employ a Subjective Tradeoff Technically Acceptable (STOTA) best value approach considering three factors: Technical Acceptability (assessing certifications, compliance, and service response capabilities), Past Performance Confidence Assessment (rated as Substantial, Satisfactory, Neutral, Limited, or No Confidence), and Price, with technical acceptability and past performance weighted as more important than cost. The solicitation deadline is February 13, 2026, and a mandatory site visit is scheduled for February 3, 2026 at 10:00 AM Alaska time, with interested parties required to notify the Contracting Officer by February 1, 2026 at 12:00 PM Alaska time to be added to the approved base access list.

This procurement is set aside as a Total Small Business opportunity. The contract covers 24 commercial-grade food service exhaust systems across multiple base facilities, with cleaning frequencies varying from annually to quarterly depending on the facility. The contract period runs from February 1, 2026 through January 31, 2027 (base year) with four optional one-year extensions through January 31, 2031, with a total evaluated price of $453,750 across all periods. The pricing structure includes firm fixed prices for scheduled cleaning and inspection services, plus not-to-exceed pricing for additional repairs and maintenance ($15,000), parts and materials ($20,000), emergency repairs ($18,500), and washdown cleaning solution ($7,000) per contract period. The place of performance is Eielson Air Force Base in Eielson, Alaska 99702, with all quotes required to remain valid for 90 days and directed to Contracting Officer Christopher Prince at christopher.prince.3@us.af.mil.