Rental of Conference Rooms for training.

NOTICE TO CONTRACTOR
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is N6247319Q4415. It is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01. The North American Industry Classification System (NAICS) Code for this acquisition is 561599. The size standard is $20.5M. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions.
Naval Facilities Engineering Command Southwest (NAVFAC SW) requests responses from qualified sources capable of providing the following services that must meet the salient characteristics described below and within the Statement of Work (SOW):
Contractor shall provide the three conference rooms for a training event known as the Acquisition Summit as detailed in the SOW. The training will consist of two, two-day sessions on 3-4 April 2019 and
10-11 April 2019 from 7:30AM â€" 4:30PM each day. Contractor facilities shall have dining accommodations available for up to 190 people each day.
Requirements Include:
CLIN 0001 â€" QTY. 4 â€" One General Session Room (Large) to accommodate up to 190 people (occupancy) per Day: (3-4 April and 10-11 April 2019), with two microphones, that do not have an unobstructed view throughout the room.
(i.e. no center columns).
Unit of Issue: DAY Price: __________
CLIN 0002 â€" QTY. 4 â€" Two Break-out rooms per Day: (3-4 April and 10-11 April 2019)
Break-out rooms must be located next to or in close proximity to the Large meeting room.
Unit of Issue: DAY Price: __________
CLIN 0003 â€" QTY. 12 â€" One projection screen in each of the three rooms (one large general session room and two break-out rooms) per Day: (3-4 April and 10-11 April 2019). The Government will provide projectors.
Unit of Issue: EACH Price: __________
CLIN 0004 â€" QTY. 4 â€" One Wired Microphone and Mixer, per room: (3-4 April and 10-11 April 2019)
Unit of Issue: EACH Price: __________
CLIN 0005 â€" QTY.
4 â€" Additional Microphone, per room per Day: (3-4 April and 10-11 April 2019)
Unit of Issue: EACH Price: __________
Option: Please include Option pricing:
CLIN 1001 â€" QUOTE OPTION 1 (Period of Performance Dates to be Determined)
QTY. 4 â€" General Session Room per Day:
One General Session Room (Large) to accommodate up to 190 people (occupancy) with two microphones, that do not have an unobstructed view throughout the room. (i.e. no center columns).
Unit of Issue: DAY Price: __________
CLIN 1002 â€" QUOTE OPTION 2 (Period of Performance Dates to be Determined)
QTY. 8 â€" Two Break-out rooms that must be located next to or in close proximity to the Large meeting room.
Unit of Issue: EACH Price: __________
CLIN 1003 â€" QUOTE OPTION 3 (Period of Performance Dates to be Determined)
QTY.
12 â€" One projection screen in each of the three rooms (one large general session room and two break-out rooms) per Day. The Government will provide projectors.
Unit of Issue: EACH Price: __________
CLIN 1004 â€" QUOTE OPTION 4 (Period of Performance Dates to be Determined)
QTY. 4 â€" One Wired Microphone and Mixer, per room.
Unit of Issue: EACH Price: __________
CLIN 1005 â€" QUOTE OPTION 5 (Period of Performance Dates to be Determined)
QTY. 4 â€" Additional Microphone, per room per day.
Unit of Issue: EACH Price: __________
------------------ STATEMENT OF WORK------------------
ORGANIZATION: NAVAL FACILITIES ENGINEERING COMMAND SOUTHWEST (NAVFAC SW)
CONTACT INFORMATION:
Primary Point of Contact: Lisa Young
1220 Pacific Highway, Bldg 127
San Diego, CA 92132
Phone: (619) 532-2077
Cell: (619) 368-2499
Email: lisa.m.young@navy.mil
Alternate Points of Contact:
Ed Chevalier â€" (619) 532-1933
edward.c.chevlier@navy.mil
Carlos Donado â€" (619) 532-1300
Carlos.Donado@navy.mil
EVENT NAME: NAVFAC SW Acquisition Summit
EVENT DATES: April 3-4, and April 10-11, 2019
EVENT DETAILS:
Contractor shall provide the following three (3) rooms as detailed below from 7:30AM â€" 4:30PM on Wednesday, April 03rd and 10th and Thursday, April 4th and 11th.
1.) Large meeting room, with two microphones, that do not have an unobstructed view throughout the room. (i.e. no center columns)
2.) Two (2) Break-out rooms that are located next to or in close proximity to the Large meeting room.
3.) Projection screens in each of the three (3) rooms (Government to provide projectors).
4.) Contractor facilities shall have dining options available for up to 120 people each day.
Audio Visual (AV) requirements for each date listed above:
i) Wired Microphone(s) QTY. 2
ii) 4 Channel Mixer
iii) Projection Screen at least 6ft. QTY. 3
iv) AV table with power for Projector. Projectors will be supplied by the Government for all rooms on the dates listed above.
Large meeting room specifications:
i) Room must be available from April 3-4, 2019 and April 10-11, 2019.
ii) Registration will begin at 7:30AM on 3 April 2019 and 10 April 2019, respectively.
iii) Forum time will be from 7:30AM â€" 4:30PM each day listed above.
iv) Room must accommodate up to 120 people seated in round tables, no more than 10 chairs per table.
v) One (1) 6’x30†table in the entre of the room or just outside for sign-in.
vi) One (1) 6’x30†table in the front of the room for on-deck presenters.
Breakout rooms specifications:
i) Rooms must be available from April 3-4, 2019 and April 10-11, 2019.
ii) Forum time will be from 7:30AM â€" 4:30PM each day as listed above.
iii) Room must accommodate up to 40 people per room seated in classroom style set-up..