2330--Manufacture Mobile GE MRI Trailer

Description

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This is a Brand Name or Equal Request for Quote (RFQ) and the solicitation number is 36C26023Q0770. The Government anticipates awarding a firm-fixed price order from this solicitation. The SBA s Non-Manufacturer Rule does not apply as there is a class waiver for the NAICS.

3. This is a solicitation for the manufacture of MRI trailer for GE Voyager MRI Unit. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05 effective August 8,2023.

4. This solicitation is 100% set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 336212 - Truck, with a small business size standard of 1,000 employees and the PSC is 2330.

5. The Department of Veterans Affairs (Everett CBOC 220 Olympic Blvd, Everett, WA 98203) is seeking to purchase a 12X60 MRI trailer to allow for the easy transportability of the unit. This is just for the purchase of the trailer; the MRI unit is currently being held by GE.

All interested companies shall provide quotations for the following:

6. Required Trailer:

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

YR

$___________

$__________

12x60 foot new transportable MRI trailer built to the specifications of the GE Voyager 1.5T MRI system as described in attached specification.

GRAND TOTAL

$__________

7. Statement of Work:

Essential/significant physical, functional, or performance characteristics.

12x60 Transportable MRI Trailer Brand/Manufacture Name AMST a Kentucky Trailer Company.

Since this is a trailer being built to house the GE Voyager MRI and therefore must comply with the MRI manufacturer s requirements for a mobile housing for the for the MRI. Any small business must show they have experience manufacturing these types of trailers.

MRI Trailer

Overall length: 60

Overall height: 13 -6

Overall width: 12

Custom Chassis:

Custom built dual twin I-beam flat floor aluminum chassis

Four (4) fixed jack stands for rear of trailer

Two (2) manual landing legs with pins located in the front of the trailer

All aluminum wheels and radial tires

Air ride suspension

Spread axle with air ride rear suspension

Anti-lock brakes

Custom Body:

Wall construction to include aluminum tube

Magnetic steel shielding per OEM requirements for VA Puget Sound specific 1.5T MRI system to be integrated into unit. Gauss line will be maintained below 5 gauss at any point beyond 6 from any side wall

Exterior sheet 0.50 raw aluminum

Entire unit painted white

Polyurethane spray foam insulation between tubes to provide barrier to heat, cold and noise

Vapor barrier installed on floor of trailer to resist moisture

Drip rails over main entry door and all along the top of the unit

Mirror image orientation with entry doors located on the driver s side of the unit

Exterior Features

All aluminum lower belly box compartment area. To include lockable storage with aluminum insulated doors and gas cylinders

Staff entry door and stairs for direct access to unit with handrails on all sides

Bubble levels mounted on the unit

Swinging door (into MRI trailer) to allow for unit to connect to Zone 2 MRI trailer

Vinyl skirting around perimeter of unit to protect exposed areas to the elements

Steel combination lockbox mounted on the front of the trailer for key storage

General Layout

Unit will meet all specifications that the MRI OEM has developed regarding the siting and installation of their MRI system into a transportable unit

Mirror image orientation

MRI scan room at the rear of the unit

Technologist control room in the middle of the unit

Linen storage area with shelves for clean and soiled linen

Swing door to allow for direct connection between zone 2 MRI trailer and MRI trailer

Front equipment room for OEM computer equipment and transportable support systems including electrical and HVAC systems

Flooring

Plates to mount system and equipment in Scan Room and equipment room.

Single piece vinyl flooring throughout entire trailer to include plywood sub flooring

Walls, Cabinets and Counter Tops

Solid surface countertops in Scan Room and Control Room

Cabinetry located in the Scan Room and Control Room

Coil and phantom storage in scan room

Walls to be built with hospital grade wall covering for ease of cleaning and longevity

Ceiling and Lighting

Fully dimmable LED lights to be provided throughout the trailer

Sound reducing drop ceiling with acoustical ceiling tiles

Ceiling to include A/C louvers for proper dispersion of air flow

Separate lighting controls located in each room

Magnetic Shielding

Shielding per manufacturers specifications in the Scan Room on each wall and the back of the unit where the rear door is located

Gauss field will be maintained below 5 at all points 6 away from outside walls

44 wide pneumatic scan room door

RFI Shielding

Aluminum RFI shielding lightweight and non-oxidizing. Installed to the specifications of the system manufacturer. Third party RFI testing company to confirm compliance

RF Windows

Window between the Control Room and Scan Room is designed for ease of viewing but also RFI compliance

Auto fogging capability for privacy

Communications

Three (3) Phone, fax, and Seven (7) data connection conveniently located in Control Room and lower compartment. (2) 15.24m Hubbell Data cords and (1) Phone cord supplied with unit.

Electrical

Main 480 Volt AC disconnect for system located in lower compartment

Electrical distribution panel located in Equipment Room to allow for ease of serviceability and maintenance

480 volt, 3 phase power

Shore power cable provided in the underbelly storage compartment

12-volt DC charger/inverter provided

Interior Emergency lighting installed to provide illumination when the unit has lost power

DC power supply in belly box area along with another power supply for the battery charger

45kw on board generator to provide emergency back-up power in the event of power loss. Generator provides sufficient power to run cold head to prevent helium loss, HVAC system, and transportable lights

Automatic Transfer Switch that starts generator if shore power supply is interrupted

The generator does not provide sufficient power to support scanning operations

Air Conditioning/Heating

Northern Air combination HVAC/Chiller system mounted at the front top of the transportable unit. This system provides both environmental heating and cooling as well as all chilled water requirements for the MRI system

This system eliminates the need for an OEM supplied external chiller

Separate air supplies to go to the different rooms

Louvers in the ceiling are designed for minimum downdrafts but still maintain proper air flow throughout the unit

Thermostats are set at out facility before shipping to maintain proper temperature

Miscellaneous

AM/FM stereo receiver with CD and iPOD interface installed in Control Room. Speakers to be installed in unit

Site Planning Guide to be provided at time of deposit received

Manuals for all components to be provided on board unit at time of delivery

Fire extinguishers, handheld ABC all purpose, located in each room

Fire suppression system (Dry System)

Code Blue Alert System

Nurse Call Alert System

Prep for customer supplied patient injector

Install customer supplied patient injector

Sky Factory Sky light 6 x4 over MRI Table in scan room

Wall mural in scan room

Medical Gas Outlets

02/Air/Suction

Provide outlets in the scan room and outlets in the underbelly compartment

Wave guide pass through scan room wall

Custom candy cane quench vent

Rigging support to OEM installation team during mechanical installation process at trailer company production facility

Transportation to Everett CBOC

220 Olympic Blvd

Everett, WA 98203

Warranty

1-year warranty

Coordination

Coordinate transport of trailer with the facility POC

The facility COR will coordinate OEM personnel with trailer manufacturer for the installation of the GE MRI unit

Kickoff meeting with trailer vendor, POC, and GE Healthcare

Design review prior to trailer and MRI going into production

Immediately after production of trailer and when the MRI is shipped from GE to trailer vendor

During delivery/installation of MRI into the trailer

Prior to trailer and coming being delivered to Everett location

During installation at Everett location

(End SOW)

8. Place of Performance:

Location Addresses

Everett CBOC 220 Olympic Blvd, Everett, WA 98203

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

9. FAR 52.212-1, Instructions to Offerors Commercial Items , applies to this acquisition and the following clauses and instructions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

52.204-7

Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

52.233-2

Service of Protest (SEPT 2006)

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(c) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

(d) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

10. FAR 52.212-2, Evaluation-Commercial Items : The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Compliance: Must meet or exceed the specifications outlined in the salient characteristics.

2. Past Performance. Provide a minimum of two prior contracts (recent with last three years) with points of contact Past contract must show experience in manufacturing mobile MRI trailers. Past performance will be graded on a strict pass or fail criteria.

3. Price.

The government intends to make a best value determination based on adherence to the technical compliance, Past Performance, and price.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

11. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

12. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)

ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum:

52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-13

System for Award Management Maintenance (OCT 2018)

52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

52.219-14

Limitations on Subcontracting (SEP 2021)

52.222-19DEV

Child Labor Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126).

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

VAAR Clauses:

852.203-70

Commercial Advertising

852.232-72

Electronic Submission of Payment Requests.

852.233-70

Protest Content/Alternative Dispute Resolution

852.233-71

Alternate Protest Procedure.

13. The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)

52.219-28

Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2))

52.222-3

Convict Labor (JUN 2003) (E.O. 11755)

52.222-19

Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126)

52.222-21

Prohibition of Segregated Facilities (APR 2015)

52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

52.222-35

Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)

52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

52.222-37

Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

52.222-50

Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627)

52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332)

14. There are no additional contract requirements, terms or conditions.

15. Quotes must be emailed to robert.hamilton8@va.gov and received no later than 10:00 AM EST on 09/15/2023. Quotes may be submitted on this document or the vendor s own form. All submissions must include MRI trailer drawing, Pricing, and Past performance documentation outlined previously. Any submission that do not include the outlined information will be considered non-responsive.

No late quotations will be accepted. The Government intends to make award without discussions.

16. For information regarding the solicitation, please contact Robert Hamilton at Robert.hamilton8@va.gov.