1st Quarter FCI Herlong Food
Closed Solicitation Posted
- Solicitation number
- 15B61925Q00000010
- Agency
- Bureau of Prisons Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311999 All Other Miscellaneous Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Herlong, California 96113, United States
- Points of contact
-
- Trevor Polan tpolan@bop.gov (530) 827-8132
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Federal Correctional Institution in Herlong, California is seeking quarterly subsistence food products for first quarter FY 2026 operations through solicitation 15B61925Q00000010. The procurement encompasses 70 standard food service line items including beans, pasta, flour, meats, dairy products, canned and frozen vegetables, plus 15 specialized kosher and halal religious dietary items such as certified kosher condiments, prepared meals, and halal food products. All kosher items must be certified Kosher Parve with individual package markings from accepted Orthodox certification agencies, while strict compliance with National Menu Specifications is required with no substitutions accepted. Awards will be evaluated based on price and past performance, with poor performance history potentially disqualifying bidders. The solicitation was posted on August 6, 2025, with quotes due by August 21, 2025 at 2:00 PM Pacific Time, and complete delivery required by September 30, 2025.
This procurement is designated as a Total Small Business Set-Aside under NAICS code 311999 with a size standard of 500 employees, utilizing firm-fixed price contracting with potential for single or multiple awards. No incumbent contractors are identified in the solicitation documents. While specific award values are not disclosed, the quantities indicate substantial institutional feeding requirements, including 119,625 individual servings of kosher milk, over 14,000 French toast pieces, and 2,100 kosher mustard packets among other items. Performance will occur at the Federal Correctional Institution Herlong facility in Herlong, California, with deliveries required Monday through Friday between 6:30 AM and 1:00 PM excluding federal holidays. All products must meet domestic sourcing requirements with many vegetables required to be 100 percent grown, processed, and packed in the United States or Canada, and deliveries must be properly palletized with temperature controls maintained for frozen items.
Notice text
Please submit all bids to tpolan@bop.gov only. The previous E-Mail address of her-quotes-s@bop.gov is no longer active. Any bids sent to her-quotes-s@bop.gov will not be received and will not be considered for this solicitation.
The Federal Bureau of Prisons, Federal Correctional Institution, Herlong, CA intends to issue a solicitation for the requirement of: Quarterly Subsistence. This acquisition is a Total Small Business Set-Aside. The NAICS code for this requirement is 311999; the small business size standard is 500 employees. The contract type is a firm-fixed price. The Government reserves the right to make formal single or multiple awards. Delivery is required by September 30, 2025. Late deliveries will result in a negative performance evaluation.
Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered at https://www.sam.gov/. Faith-Based and Community-Based Organizations have the right to submit offers equally with other organizations for contracts for which they are eligible. All responsible sources are encouraged to submit a written offer which will be considered for award. The solicitation will be available on or after August 6, 2025, with a due date of August 21, 2025 2:00 p.m. Pacific Time.
The solicitation will be distributed solely through the SAM beta.gov web site https://beta.sam.gov/ Hard copies of the solicitation document will not be available. The site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition.
Award will be based upon price as well as past performance. Poor past performance (Late, Incorrect or Non-Delivery) may result in bid not being considered and award not being made by FCI Herlong.
Please submit all bids to tpolan@bop.gov only. The previous E-Mail address of her-quotes-s@bop.gov is no longer active. Any E-Mails sent to her-quotes-s@bop.gov will not be received and will not be considered.
Attachments
| File | Type | Posted |
|---|---|---|
| 15B61925Q00000010.pdf | ||
| Cover Letter.pdf | ||
| 1st Quarter Specs.pdf | ||
| Kosher Specs.pdf |
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