19AS2025Q0027 Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD.
Closed Solicitation Posted
- Solicitation number
- 19AS2025Q0027
- Agency
-
US Embassy Canberra
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Canberra Australian Capital Territory 2600 Australia
- Points of contact
-
- Paul Rau cnbgsoprocurement@state.gov +610403341460
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Canberra, Australia is seeking contractors to supply and install eight condenser water pumps and six variable speed drives/variable frequency drives (VSD/VFD) for their HVAC systems. This comprehensive project involves the removal, supply, and installation of various pump systems including primary pumps (4kW), secondary pumps (30kW), condenser water pumps (5.5kW), and Building P pumps (0.75kW), along with all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities. Contractors must be registered in the System for Award Management (SAM) and submit detailed technical and pricing information, with the systems required to integrate with existing Carrier iVu and Siemens Building Management Systems. The government intends to award a firm fixed-price contract to the responsible company submitting the lowest-priced acceptable offer, potentially without holding discussions, though they reserve the right to conduct discussions with companies in the competitive range if necessary. Key dates include a pre-quotation conference held on August 21st, 2025, at 10:00 AM AEST at the embassy site, with quotations due by September 11th, 2025, at 5:00 PM AEST.
This solicitation does not include any set-aside designations and is open to all qualified contractors. The procurement involves replacing eight total pumps across different categories: two primary pumps, two secondary pumps, two condenser water pumps, and two Building P pumps, along with six VSD/VFD units. The work will be performed at the U.S. Embassy facility located in Harman ACT 2600, Australia, with contractors required to coordinate building access through CNBGSOProcurement@state.gov by August 19th, 2025. The solicitation documents indicate that some pump units have already been replaced, and the project includes technical specifications for Grundfos pump models with various power ratings ranging from 0.75kW to 30kW. While no specific contract value is disclosed in the documents, pricing may be submitted in either U.S. dollars for American firms or Australian dollars for foreign firms, with a separate line item required for Goods and Services Tax (GST).
Notice text
3 versions
Update #3 · Latest ·
Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will hold a Pre-Quotation Conference at the site on August 21st , 2025, at 10:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by August 19th, 2025, at 5:00 PM AEST for additional information or to arrange entry to the building site.
Quotations are due by September 11th, 2025, at 5:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
The purpose of this firm fixed price purchase order is to for Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. in accordance with the Statement of Work (SOW). The Scope of Works details the comprehensive removal, supply and installation of removal, supply and installation of 8 HVAC system Pumps and 6 VSD/VFD. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities.
Please review the attached for additional details and information required.
8/27/2025 updates include Q&A
9/3/2025 latest Q&A
Update #2 ·
Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will hold a Pre-Quotation Conference at the site on August 21st , 2025, at 10:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by August 19th, 2025, at 5:00 PM AEST for additional information or to arrange entry to the building site.
Quotations are due by September 11th, 2025, at 5:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
The purpose of this firm fixed price purchase order is to for Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. in accordance with the Statement of Work (SOW). The Scope of Works details the comprehensive removal, supply and installation of removal, supply and installation of 8 HVAC system Pumps and 6 VSD/VFD. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities.
Please review the attached for additional details and information required.
8/27/2025 updates include Q&A
Update #1 ·
Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy will hold a Pre-Quotation Conference at the site on August 21st , 2025, at 10:00 AM AEST at the U.S. Embassy in Canberra. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by August 19th, 2025, at 5:00 PM AEST for additional information or to arrange entry to the building site.
Quotations are due by September 11th, 2025, at 5:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
The purpose of this firm fixed price purchase order is to for Supply & Installation of eight (8) Condenser Water Pumps and six (6) VSD/VFD. in accordance with the Statement of Work (SOW). The Scope of Works details the comprehensive removal, supply and installation of removal, supply and installation of 8 HVAC system Pumps and 6 VSD/VFD. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities.
Please review the attached for additional details and information required.
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