195th Wing Senior Leadership Symposium Meeting Space
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W50S6U26QA010
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Glendale, California, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking a contractor to provide functional and breakout meeting space to support the 195th Wing Senior Leadership Symposium scheduled for January 24-25, 2026. The contractor must supply all necessary personnel, equipment, tools, materials, supervision, and quality control to deliver a main ballroom or banquet space accommodating 250 attendees arranged in 25 round tables with 10 chairs each, plus three separate breakout rooms, along with audio-visual equipment as detailed in the Performance Work Statement. The symposium will run from approximately 0800 hours each day, with events concluding around 2200 hours on January 24 and 1500 hours on January 25. While hotel venues are preferred, non-hotel venues in proximity to lodging facilities may be considered; critically, lodging and food/beverage services are explicitly excluded from this solicitation and will be coordinated separately post-award. The deadline for proposal submission is November 7, 2025, with the government having issued clarifying responses to contractor questions as of November 2, 2025.
This is a Total Small Business set-aside opportunity with no incumbent contractor identified for this requirement. The place of performance is Glendale, California, where the contractor must provide the meeting and breakout spaces as specified. There is no award value or budget range disclosed in the solicitation materials. Attendees will be responsible for arranging and paying for their own accommodations using their Government Travel Cards, with vendors encouraged to provide a dedicated reservation link to facilitate this process. Room blocking and any additional services beyond the core meeting space requirements will be coordinated directly by the Symposium Planning Committee after contract award, ensuring the primary focus of this solicitation remains on delivering the functional conference facilities required for the two-day leadership event.
Notice text
3 versions
Update #3 · Latest ·
The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide functional and breakout rooms, as defined in the Performance Work Statement (PWS). The primary objective of this requirement is to secure functional and breakout rooms to facilitate and support the annual 195th Wing (195 WG) senior leadership event. This offsite gathering of senior leadership is crucial for collaboration, planning future activities, and achieving objectives of the organization.
Update (2 Nov 2025): Provide updated Government's response to questions/request for information received; see attachment titled, RFIs_W50S6U26QA010.
Update (23 Oct 2025): Provide Government's response to questions/requests for information received; see attachment titled, RFIs_W50S6U26QA010.
Update #2 ·
The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide functional and breakout rooms, as defined in the Performance Work Statement (PWS). The primary objective of this requirement is to secure functional and breakout rooms to facilitate and support the annual 195th Wing (195 WG) senior leadership event. This offsite gathering of senior leadership is crucial for collaboration, planning future activities, and achieving objectives of the organization.
Update (23 Oct 2025): Provide Government's response to questions/requests for information received; see attachment titled, RFIs_W50S6U26QA010.
Update #1 ·
The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide functional and breakout rooms, as defined in the Performance Work Statement (PWS). The primary objective of this requirement is to secure functional and breakout rooms to facilitate and support the annual 195th Wing (195 WG) senior leadership event. This offsite gathering of senior leadership is crucial for collaboration, planning future activities, and achieving objectives of the organization.
Files
| File | Type | Posted |
|---|---|---|
| RFIs_W50S6U26QA010.pdf | ||
| RFIs_W50S6U26QA010.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 195th Wing Senior Leadership Symposium Meeting Space | Award Notice | |
| This notice | Solicitation |
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