195th Wing Leadership Symposium Conference Spaces
Pre-Solicitation Posted
- Solicitation number
- Sources_Sought_Notice_195WG_Leadership_Symposium
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Not on record
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- California, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The 195th Wing of the California Air National Guard is conducting market research for venue and conference services to support their leadership symposium scheduled for January 2026. This three-day event requires comprehensive conference facilities including one function room accommodating at least 250 occupants with flexible setup capabilities (either 30 long tables with 5 chairs each or 25 round tables with 10 chairs each), three breakout rooms for 30 occupants each, and full audio-visual equipment packages including projectors, speakers, wireless microphones, and HDMI connections. The venue must be located within specific Los Angeles area cities including Los Angeles, El Segundo, Hawthorne, Torrance, Inglewood, Lomita, Gardena, Lawndale, or Carson, California, and must have lodging facilities on-site or within walking distance. Vendors are required to provide company information including SAM registration details, CAGE and UEI numbers, business size classification, and detailed venue descriptions. This sources sought notice is issued solely for market research purposes to identify potential contractors and gather industry input.
The opportunity does not specify any set-aside designations and no incumbent contractors or current service providers are mentioned in the documentation. While specific contract values or budget ranges are not disclosed in this pre-solicitation phase, the scope suggests a significant investment given the requirements for a 250-person capacity venue with comprehensive AV support and lodging accommodations. The event timeline spans three days in January 2026, though specific dates remain flexible during the planning phase. The contractor will be responsible for complete setup and teardown of audio-visual equipment across multiple rooms, ongoing technical support throughout the symposium, and coordination of room configurations to support various meeting formats. Vendors must demonstrate capability to support both classroom and ballroom-style setups while maintaining the required occupancy levels across all spaces.
Notice text
195th Wing Leadership Symposium: Sources Sought Notice
The 195th Wing of the California Air National Guard is in the early planning stages for its leadership symposium, scheduled for January 2026. This three-day event will be a significant gathering for our organization. We are seeking potential sources/venues located within Los Angeles, El Segundo, Hawthorne, Torrance, Inglewood, Lomita, Gardena, Lawndale, or Carson, California.
Requirements
1. Function Room
-One (1) function room capable of accommodating at least 250 occupants.
-Must support a classroom setup with 30 long tables and 5 chairs each.
-Must support a ballroom setup with 25 round tables with 10 chairs each.
2. Breakout Rooms
-Three (3) breakout rooms, each capable of accommodating at least 30 occupants.
-Configurable in hollow square or classroom setup.
3. Audio-Visual (AV) Equipment
-Function room: projector(s), speakers, minimum two (2) wireless microphones, extension cords, and HDMI connection.
-Breakout rooms: projector, extension cords, and HDMI connection.
-Contractor shall provide setup and teardown of AV equipment and assist the Government with technical issues as needed.
4. Lodging Facility
-Venue must have a lodging facility on site or nearby, preferably within walking distance or directly attached.
Vendor Information Requested
1. Company name.
2. Company address as registered in the System for Award Management (SAM).
3. CAGE and UEI numbers.
4. Business size: large or small, and if applicable, socioeconomic category (e.g., HUBZone, Women-Owned, Service-Disabled Veteran-Owned, or Small Disadvantaged).
5. Venue details: overview of available function and breakout rooms, including setup options.
6. Lodging facilities: description of available accommodations near the venue.
7. Other pertinent commercial or industry information relevant to this requirement.
This notice is issued solely for market research purposes to identify potential sources and gather industry input. Your timely response will assist the Government in its planning and market research efforts.
Responses are due no later than 1 September 2025. Questions or requests for additional information may be directed to SMSgt Kristian Perlas at kristian_martin.perlas.2@us.af.mil. Please include “195th Wing Leadership Symposium: Sources Sought Notice” in the subject line of your email.
This notice is not a request for quotation or offer. The Government will not reimburse any costs incurred in preparing or submitting a response.
Files
| File | Type | Posted |
|---|---|---|
| 195 WG_SLS_Draft_Performance_Work_Statement.docx | DOCX document |
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