195 WG_SLS_Draft_Performance_Work_Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

195th Wing 2026 Senior Leadership Symposium 13 August 2025

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide functional and breakout rooms, as defined in this PWS.

1.1.1 Objectives: The primary objective of this requirement is to secure functional and breakout rooms to facilitate and support the annual 195th Wing (195 WG) senior leadership event. This offsite gathering of senior leadership is crucial for collaboration, planning future activities, and achieving objectives of the organization.

1.2 Reserved.

1.3 Period of Performance (PoP): The 195 WG has flexible date options for the event. Our organization is considering the event on the following dates:

1.3.1 January XX, 2026 to January XX, 2026 or

1.3.2 January XX, 2026 to January XX, 2026

1.4 General Information:

1.4.1 Place and Performance of Services: Due to the location of Los Angeles Air Force Base and the acceptable commuting distance for local members to travel on a daily basis, the place of performance shall be within Los Angeles, El Segundo, Hawthorne, Torrance, Inglewood, Lomita, Gardena, Lawndale, or Carson, California. The place of performance will be at the contractor’s facilities/venue.

1.4.1.1 Reserved

1.4.3 Quality Control (QC): The contractor shall develop or utilize existing QC plan to ensure services are performed in accordance with this PWS. The contractor shall develop or implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC plan is the means by which it assures itself that its work complies with the requirements of the contract.

1.4.4 Reserved.

1.4.5 Reserved.

1.4.6 Reserved.

1.4.7 Reserved.

1.4.8 Reserved.

1.4.9 Contract Manager (CM): The contactor shall designate a CM or point of contact who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved.

1.4.13 Reserved.

1.4.14 Reserved.

1.4.15 Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Reserved

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Reserved.

2.1.7 Reserved.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer NGB National Guard Bureau POC Point of Contact PWS Performance Work Statement QA Quality Assurance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not be providing property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Reserved.

3.2 Reserved.

3.3 Reserved.

3.4 Reserved.

3.5 Reserved.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved.

4.3 Reserved.

5.0 Requirements: The contractor shall:

5.1. Functional room

5.1.1. Provide one (1) functional room capable of at least 250 occupants from XX Jan 2026 to XX Jan 2026 or XX Jan to 2026 to XX Jan 2026.

5.1.1.1. The functional room must have the capability for classroom setup with 30 long tables with 5 chairs each.

5.1.1.2. The functional room shall be configured as ballroom set up with 25 round tables with 10 chairs each on January XX or January XX from 5:00 PM to 9:00 PM.

5.2. Breakout room

5.2.1. Provide three (3) breakout rooms capable of at least 30 occupants each.

5.2.1.1 Hallow square or classroom setup preferred.

5.3. Audio-visual (AV) equipment

5.3.1. Functional room: Projector, Speakers, 2 Wireless Microphones, extension cords, HDMI connection.

5.3.2 Breakout rooms: Projector, extension cords, HDMI connection.

5.3.3. The contractor shall be responsible for set up and tear down of AV equipment and assist the government if and when technical difficulties arise.

6.0 Reserved.

6.1 Reserved.