18 SFS Gate 1 VCC Vindicator Badge Management

The Department of the Air Force Pacific Air Forces is soliciting offers for the 18 Security Forces Squadron Gate 1 VCC Vindicator Badge Management system upgrade, which includes delivery and installation of specialized security badge management hardware and software at Kadena Air Force Base. The procurement requires one Vindicator Security Server, four VBM 3 Badge Manager workstations, four video badging cameras, one two-sided photo badging printer with laminator, four LCD displays, KVM switches, and related components, along with complete installation and integration services. All contractor personnel must hold valid Vindicator certifications and comply with Department of Defense regulations and FAR Part 46.105 quality assurance requirements. The government intends to award the contract without discussions based on price evaluation, with awards issued as firm fixed price for both the equipment and installation services line items. The deadline for submitting quotes is March 31, 2026 at 4:00 PM Japan Standard Time, with questions accepted until March 18, 2026; both submissions should be directed to Ms. Nina Wickwire and Mr. Dylan Tsuchiya.

This is an unrestricted procurement with no set-aside designation, classified under NAICS code 561621 with a small business size standard of $25,000,000, and no incumbent contractor is identified in the solicitation documents. The contract requires completion of all work within 120 calendar days of order receipt, with delivery to Kadena Air Force Base in Okinawa, Japan and work performed during normal duty hours of 0700-1800 Monday through Saturday. The scope of work encompasses three primary tasks: data migration from the existing server with full backup and validation, complete site preparation and equipment installation per manufacturer specifications, and comprehensive testing and quality assurance including functional testing, compatibility verification, load testing, issue resolution, and personnel training. The specific budget amount is not disclosed in the solicitation notice, as pricing is to be determined through competitive quotation evaluation. Project completion is contingent upon formal written approval from the Contracting Officer Representative confirming full operational status and seamless system integration.