116th XCTC UGR Enhancements

1. GENERAL INFORMATION:

A. This solicitation is being issued as a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement and corresponding attachments constitute the only solicitation; quotes are being requested, and a written solicitation will not be issued.

B. Solicitation W912LQ-25-Q-A023 is being issued as a Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 311991 (Perishable Prepared Food Manufacturing) with a small business size standard of 700 employees. The Product Service Code (PSC) is 8970 (Composite Food Packages). This requirement is a Small Business Set-Aside and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025.

C. The Virginia Army National Guard (VAARNG) is seeking the purchase and delivery of breakfast and dinner enhancements during Exportable Combat Training Capability (XCTC). See the attached UGR Enhancements Product Description (PD) for the anticipated delivery dates and meal counts. Delivery address(es) will be provided at award.

D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation.

E. PIM 2022-02, section VIII:

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or another external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to Contracting Officer Wesley Spencer Jr. II at wesley.spencer4.civ@army.mil.

2. COMMUNICATION WITH THE GOVERNMENT:

A. Questions:

Submit written questions via email ONLY to contract specialist David A. Pickard at david.a.pickard.civ@army.mil and Jennifer Schwarz at jennifer.schwarz.civ@army.mil.  No phone calls will be accepted. Questions will be received until 9 May 2025, no later than 11:00 am Eastern Standard Time (EST).

B. Administrative Information:

1.  Contracting Officer: Wesley Spencer Jr. II: wesley.spencer4.civ@army.mil

2.  Contract Specialist: David A. Pickard: david.a.pickard.civ@army.mil

3. Contract Specialist: Jennifer Schwarz: jennifer.schwarz.civ@army.mil

3. BASIS FOR AWARD: 

A. Award will be made via Firm Fixed-Price Contract to a responsible vendor who can provide the required fresh, quality products in the UGR Enhancements Product description at the lowest price. Multiple awards will not be made.  

B. All CLINs and line items MUST be quoted, or the quote is considered NON-RESPONSIVE.

C. To be considered for award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible to ensure the representations and certifications in their SAM registration are accurate and current.

D. Interested vendors agree to hold the prices in their quote firm for 30 calendar days from the date specified for the closing of this RFQ.

4. ADDENDUM to 52.212-1,Instructions to Offerors –Commercial Products and Commercial Services

A. Addendum to FAR 52.212-1(b), Submission of offers. The offeror shall submit an electronic copy of their dated quote via e-mail to: david.a.pickard.civ@army.mil and jennifer.schwarz.civ@army.mil with the solicitation number (W912LQ-25-Q-A023) in the subject block by 13 May 2025, no later than 1:00 PM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission:

1. Signed and completed Information Sheet (Attachment 1).

2. Pricing, unit price and total amount, for all contract line-item numbers (CLINs) shall be on the Pricing Sheet_PD_UGR Enhancements ONLY, attached to this solicitation. Vendors shall NOT submit pricing formats other than what has been provided in the “Pricing Sheet_PD_UGR Enhancements”. If any other format is submitted, the pricing, unit price, and total amount may not be clear for each item requested; thus, the vendor may be deemed NON-RESPONSIVE.   

B. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Interested vendors are responsible for submitting electronic quotes by the solicitation due date and time. Quotes received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).