111th Yellow Ribbon Event Childcare Services

The West Virginia Army National Guard is soliciting on-site childcare services for the 111th Engineer Brigade Pre-Deployment Yellow Ribbon Event scheduled for March 20, 2026. The contractor must provide supervised childcare from 0900 to 1600 hours, managing check-in and check-out procedures while approximately 126 service members and 104 designated individuals attend mandatory briefings. Key requirements include maintaining appropriate child-to-staff ratios in accordance with West Virginia guidelines, employing state-licensed childcare providers, implementing a structured daily schedule with age-appropriate activities such as crafts and indoor play, ensuring all staff pass criminal background checks and tuberculosis screening, and possessing current CPR and first aid certifications. The solicitation does not specify detailed evaluation criteria beyond technical compliance with the Statement of Work requirements and submission of representations and certifications. Proposals are due by March 9, 2026, and must be submitted via email to the Contracting Officer with a completed SF 1449 or equivalent proposal document that includes the solicitation number, offeror contact information, technical description, pricing, and acknowledgment of any solicitation amendments.

This procurement is designated as a Total Small Business set-aside, making it available exclusively to qualifying small business entities. The estimated scope involves childcare for approximately 75 children under age 12 and 15 children over age 12 during a single-day event, with the contractor required to maintain an on-site liaison beginning two days before the event through its conclusion. All contractor employees must comply with Army installation access requirements, complete AT Level I and OPSEC Level I training within 30 days of contract start, and provide completion certificates to the Contracting Officer's Representative. The contract incorporates Service Contract Labor Standards with prevailing wage requirements, including health and welfare fringe benefits of $5.55 per hour and eleven paid holidays annually, as specified in Wage Determination No. 2015-4295. Performance will take place at the 111 EN BDE Armory in Red House, West Virginia, with administrative coordination through the West Virginia Army National Guard headquarters in Charleston, West Virginia.