SOW 111 EN BDE Pre Yellow Ribbon.pdf

STATEMENT OF WORK

111th EN BDE Pre Yellow Ribbon Event

SUBJECT: 111th EN BDE Pre-Deployment Yellow Ribbon Event 20 March 2025.

DISCUSSION/SUMMARY: Pre-Deployment Yellow Ribbon Event requested Childcare providers to be present on 20 March 2025 at the 111 EN BDE Armory 111 Army Navy Drive Red House, WV 25168 from 0800-1600.

NUMBER OF ATTENDEES:

Service Members: 126

Designated Individuals: 104

Children under 12: 75

Children over 12: 15

CHILDCARE REQUIREMENTS:

1. Scope of Services: Caregiver will provide on-site childcare during full event hours from 0900-1600. Staff will manage check-in and check-out procedures. Parents will drop off children starting between 0815 and end at 0850. Caregivers will supervise children while parents attend mandatory briefs thru out event. Throughout the PRE Yellow Ribbon program, there must be appropriate child-to-staff ratios in accordance with West Virginia guidelines, age-appropriate activities, and a structured daily schedule that includes, but is not limited to, crafts, indoor play, reading books, and similar activities.

2. Licensing & WV Regulatory Compliance: All caregivers will have current WV childcare licenses and be compliant with WV DHHR childcare regulations. Background checks will be completed on all staff state and federal, (including CIB check if required.) Staff will be compliant with WV child-to-staff ratio standards, health, sanitation, and mandatory reporters. Providers will also be compliant with DoD childcare safety standards.

3. Staffing Requirements: Staff will follow all child-to-staff ratios set by WV Code Title 78 Series 1 and Department of Defense Instruction (DoDI) 6060.02. In any instance where state code and DoDI differ, the more stringent standard shall be followed. When there are mixed-age groups of children present staff will follow the ratio based on for the youngest child present. A minimum of two childcare providers must be present at all times. Providers only count toward ratios when they are directly supervising children.

Childcare must be provided by a state-licensed provider. All providers must have passed a Criminal History Background Check and be able to provide proof of such if asked. All staff must be aware of the emergency exit plan and be prepared to implement it in an orderly fashion. All staff must be certified in CPR or first aid training that includes rescue breathing and first aid for choking. All providers must be screened for and found negative to tuberculosis. Children 24 months and under must have a separate play area from older children as well as a quiet sleeping area with sufficient space to allow at least two feet between infant cribs, play yards, or cots. An operator shall provide an individual bed, sturdy cot, or mat for each child who naps. Usable floor space of 36 square feet per child shall be available for children’s activities. The facility should have play equipment appropriate to the developmental ages of the children in care, safe and in good repair, and of sufficient quantity to provide choices for children and avoid competition for toys.

WV Code §78-1-E Staff to Child Ratio

DoDI 6060.02 Table 3

4. Third party contractors must have on on-site liaison beginning at least 2 days before the event, throughout the event, and including until the end of the event. An on-site visit with Family Programs staff must be coordinated As Soon As Possible after the contract has been awarded.

5. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7. OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

8. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website:

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