10-Miler Audio/Visual

The Department of the Air Force Space Command seeks audio/visual services for the Space Force T-Minus 10-Miler, a December 12, 2026 running event, under a Total Small Business set-aside with offers due October 30, 2026. Solicitation FA252126QB111 is a commercial firm-fixed-price request for quote with a single line item, CLIN 0001, and the consolidated vendor Q&A states that FAR 52.219-14 limitations on subcontracting apply.

Pricing must cover the base year and four one-year options through 2030, and offers pricing only the base year are non-responsive. Payment is a single lump-sum WAWF invoice or Government Purchase Card up to $250,000, and award is contingent on fund availability. The Government anticipates award by October 30, 2026.

The place of performance field lists Patrick Space Force Base, Florida, while the work occurs at Cape Canaveral Space Force Station: the start line on Titan III Road, the finish line on Lighthouse Road (approximately 250 yards from Hangar C), and the awards ceremony inside Hangar C. Contractor personnel must be U.S. citizens with no felonies, obtain base access, and submit badge requests at least three weeks in advance. Setup runs Friday from 1000 to 1700, and crews return Saturday by 0500 for testing.

The start line requires a 20x10-foot stage raised 12 inches, two 96-inch diagonal outdoor LED screens at 4,000 to 6,000 nits, and an audio system covering 2,600 participants plus up to 50 spectators across Titan III Road at a 2,000-foot throw distance. The Government prefers a Speech Transmission Index of 0.6 to 1.0. Three independent audio systems are required, each with dedicated mixing consoles and on-site engineers. Video screens are required only at the start line. Contractors furnish all power, and commercial battery-powered stations are preferred, since diesel and gas generators are prohibited near Hangar C. Wireless microphones cannot operate in the upper 5 GHz band, and cables must stay above ground with protected crossings.

Evaluation weighs price, technical performance, delivery timeline, and past performance, and the Government will select the offer most advantageous overall rather than the lowest priced. Past performance covers the prime contractor only, and commercial race, festival, and outdoor event experience is acceptable. Offers must remain firm for 60 calendar days, acknowledge the most recent amendment, and be emailed to Contracting Officer Stephen Ortiz-Gonzalez and Contract Specialist Cierra Hallmon. Offerors must be registered in SAM and not debarred.

Amendment 3 extended the due date to October 30, superseding the October 21 date in earlier government summaries. Amendment 4, posted October 27, added updated questions and answers, and Amendment 2 notes that some questions remain unanswered and a PWS amendment is forthcoming.