Attachment 1 - PWS AV.pdf

Space Force T-Minus 10-Miler

Performance of Work Statement

AUDIO/VISUAL

The period of performance (POP) for this contract will include a Base year + the Government’s potential to add four (4) one-year options.

1. Prime contractor must be on site and involved in performance directly. At a minimum the prime contractor shall have one supervisor on site at all times when work is being performed.

2. Contractor shall provide and operate a high quality, highly reliable audio system for the start and finish line of the Space Force T-Minus 10-Miler. This system must be suitable for outdoor events and must be submitted for government review as part of the proposal and is subject to government review for approval of offer. Systems determined not to be suitable for the outdoor event and needs prescribed within this PWS shall result in proposal being declined. Dates for the event are listed below: Location: Cape Canaveral Space Station.

YEAR Date of Event Date of Set Up Time to

Set up

Time to test on Race Day

When to Tear

Down 2026 December 12 December 11 1000-1700 0500 test

0545 music

0650 start

0700 finish line

0730 ready

Start-Immediately

Following

Finish: 1045-1400

2027 December 11 December 10 1000-1700 0500 test

0545 music

0650 start

0700 finish line test

0730 ready

Start-Immediately

Following

Finish: 1045-1400

2028 December 9 December 8 1000-1700 0500 test

0545 music

0650 start

0700 finish line

0730 ready

Start-Immediately

Following

Finish: 1045-1400

2029 December 8 December 7 1000-1700 0500 test

0545 music

0650 start

0700 finish line

0730 ready

Start-Immediately

Following

Finish: 1045-1400

2030 December 14 December 13 1000-1700 0500 test

0545 music

Start-Immediately

Following

3. Contractor is to be prepared to set up audio at 1000 on prep day and be finished by 1700. All contractors need to be off base by 1700 prep day. Said contractors are to be in place by 0500 next morning to test all microphones and speakers prior to the start of the event. Music is to begin playing at 0545 and the event narrator will take over contractor equipment at the start location at 0650. Equipment must allow for emcees/hosts to use a microphone and be able to speak to all persons present at the event through the respective speaker audio system. The National Anthem (Air Force Band) is to be cued up and ready to play at the start line by 0720 IF there is not a scheduled in-person singer.

Simultaneously, the contractor must also ensure and test all equipment at the finish line and have it ready to go by 0730, the start of the race and when music shall begin playing.

The volume of the music will decrease when the event narrator begins at 0800.

4. Contractors will provide audio coverage for the start and finish areas of the 10-Miler course. The finish line stage is located at Lighthouse Road. The starting line is located at Titan III (Road) within the enclosed Cape Canaveral installation. Finalized locations for performance to be provided after contract award.

5. The contractor shall operate and maintain equipment throughout the days events.

6. Audio engineer needs to confirm audio is loud enough for the audience to hear

7. Contractor is responsible for all equipment, tools, and personnel necessary to complete the contract effort. The government is NOT providing utilities or power for contractor use for the performance of this effort. The exception is hangar C specifically which will have some basic electrical utilities available for only this area. While available, this should not be relied upon as a primary solution. Enclosure in Hangar C will not allow for a fuel-powered generator.

8. All contractors coming onto base must possess US Citizenship and have no felonies to be allowed on CCSFS. Contractor is responsible for providing personnel eligible to work on government installations and capable of completing a background check with local security forces to obtain base clearance and access. Access request should be submitted NLT than 3 weeks in advance of actual base entry. Additional time will NOT be provided in the event that provided personnel are unable to gain base entry. It is the contractor’s responsibility to preemptively verify capability of their personnel to pass a background check. See Attachment 2 – Badge Request for personnel submission requirements. Submission is not required until an award is made. It is suggested the contractor once awarded works access requests as soon as possible for the duration of the contract performance.

0650 start

0700 finish line

0730 ready

Finish: 1045-1400

Starting Line Audio System

X2 Speaker system with stands suitable for outdoor conditions, which project through the crowd of 3,000 participants, up to 2,000 feet in distance.

X1 Offline system with a playlist appropriate for the Space Force running event.

Submit respective playlist for approval by the government. (This may be done after award.)

X2 UHF wireless microphone system X1 Independent Power Solution to provide power for audio X2 96 inch screens, capable of playing video and sound, suitable for the outdoors event. Raised off the ground and supported, at least 3ft off the ground for viewing purposes.

X1 20x10 stage, stage for personnel and speakers to get up on and host introductions. Stage able to stand independently and support up to 10 personnel at once. Stage will be placed on soft ground and should be resistant to sinking.

Recommend a stage with a platform to rest on or other system to resist sinking into the ground from standalone legs. Submit this item with the proposal for government approval.

Audio for Finish Line & Stage Area

X2 Speakers with stands, which project through the crowd of 3,000 participants, up to 2,000 feet in distance.

X1 Offline system with a playlist appropriate for the Space Force running event.

Submit respective playlist for approval by the government. (This may be done after award.)

X2 UHF wireless microphone system X1 Independent Power Solution to allow power for audio and all equipment.

Map and diagram will be given to the contractor once awarded.

Awards Stage

X1 UHF wireless microphone system X2 Speakers with stands, which project through the crowd of 3,000 participants, up to 2,000 feet in distance.

X2 (Recommended) Either: Extension cords for power or a battery powered generator. No fuel-based generator allowed in or near Hangar C. Hangar C has outlets to plug equipment in. (Availability of power from government facility applies to direct proximity of hangar C ONLY.)